S209--Laundry Contingency Svcs Huntington WV VA Medical Center

The Hershel Woody Williams VA Medical Center is conducting this Sources Sought to identify contractors who possess capabilities to provide the services described in the Statement of Work below. As permitted by FAR Part 10, this is a market research tool being utilized for informational and planning purposes. Your responses will assist the Government in the development of its acquisition strategy. Response is strictly voluntary it is not mandatory to submit a response to this notice to participate in formal RFQ process that may take place in the future. However, it should be noted that information gathered through this notice may significantly influence our acquisition strategy. All interested parties will be required to respond separately to any solicitation posted as a result of this sources sought notice. Respondents will not be notified of the results of the evaluation. We appreciate your interest and thank you in advance for responding to the sources sought. This service will be implemented using the North American Industry Classification System (NAICS) Code 812320. If a small business is interested in this procurement, they must provide at least 51 percent of the services rendered. NOTES All Capability Statements/Responses to this Sources Sought Notice shall be submitted via email only to craig.armagost@va.gov. Telephone, Fax, or any other form of communication inquiries will not be reviewed or accepted. Responses to this Sources Sought Notice must be received no later than August 31, 2026 at 3:00 p.m. (Eastern Standard Time). This Sources Sought Notice may or may not assist the VA in determining sources only. A solicitation is not currently available. If a solicitation is issued, it may or may not be announced at a later date, and all interested parties shall respond to that solicitation announcement separately from the responses to this Sources Sought Notice. DISCLAIMER This RFI is issued for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked a proprietary will be handled accordingly in accordance with (IAW) Federal Acquisition Regulation (FAR) 15.201(e), RFIs may be used when the Government does not presently intend to award a contract, but wants to obtain price, delivery, other market information, or capabilities for planning purposes. Responses to these notices are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses incurred associated with responding to this RFI. INTERESTED & CAPABLE RESPONSES Network Contracting Office 5 (NCO 5) is seeking responses from businesses that are interested in this procurement and consider themselves to have the resources, rights, and capabilities necessary to provide these services. Please respond with your: Business name (including Unique Entity ID (SAM.gov), business type, socio-economic status (e.g., Veteran-Owned, Woman-Owned, Disadvantaged Small Business, 8(a), etc.), person of contact (including telephone number & email address). Capability statement GSA Contract number, if applicable, to include NAICS Brief summary of categories of professional services that your company can provide. Applicable Certification(s)/Licenses Statement of Work (SOW) for Laundry Contingency due to Emergencies or Repairs 1.0 General 1.1 Background The mission of the Hershel Woody Williams VAMC is to provide patient care. The mission of the on-premises Laundry Facility is to provide clean textiles to the Hershel Woody Williams VAMC, located in Huntington, West Virginia. This acquisition is for Drycleaning and Laundry Services (except Coin Operated) for the linen being laundered at the Hershel Woody Williams VAMC located at 1540 Spring Valley Drive, Huntington West Virginia, 25704. 1.2 Objective At Hershel Woody Williams VAMC we want to ensure our Veterans have clean, fresh, and sanitary linen always, even during disruptions in laundry operations. Clean linen is essential to supporting the health, comfort, and dignity of our Veterans, while also maintaining infection control standards. Contractor required to provide uninterrupted, quality service to the patients in the event of production disabling repairs or renovations to the laundry plant and/or equipment. *Contingency contract only, services may not be required on a routine basis 1.3 Scope of Work Establish an Indefinite Delivery Indefinite Quantity (IDIQ) contract to provide Contingency laundry services for the Hershel Woody Williams VAMC during emergencies and/or times of equipment repair. Only the Contracting Officer has the authority to make changes to the terms and conditions of the contract and that changes will be made by written agreement by both parties in accordance with FAR 52.212-4(c). The contractor shall provide all equipment, material, labor, supplies, and supervision to properly clean the soiled linen in compliance with any standard, ruling or regulations of the Joint Commission. It is intended that services shall include all processes necessary for the laundering of the textiles even though every step involved is not specifically mentioned. All work shall be performed under sanitary conditions. After processing, laundered textiles shall be in serviceable and sanitary condition. This will be a Firm-Fixed-Price (FFP) Purchase Order based on the clean weight of laundered textiles, where the contractor is responsible for following all regulations/guidelines of OSHA, VA, National Association of Institutional Laundry Managers (ALM), and/or any other pertinent federal or state references concerning the cleaning and laundering of linen. The C&A requirements do not apply, and a Security Accreditation Package is not required. 1.4 Period of Performance The period of performance is from October 1, 2026, through January 31, 2031. This contract is an IDIQ as required by the government. 1.5 Place of Performance TBD 2.0 Government Responsibilities The Government will be responsible for providing transportation of laundry textiles TO & FROM the contractors laundering facility The Government will provide textiles in a dry soiled manner to the laundering facility in linen carts presorted and unfolded. The Government will provide transportation of the clean folded textiles from the laundering facility. The Government will provide a Linen inventory of all textiles being transported to the laundering facility. The Government will weigh each linen cart being transported to the laundering facility. The Government will witness the weighing of each linen cart at drop off and pick up and record the weight for accuracy. 3.0 Contractor Responsibilities The Contractor will be responsible for receiving /transfer of laundry textiles to the contractors laundering facility. The Contractor is responsible for weighing each linen cart as it is received and storing linen carts until picked back up by the government. The Contractor will provide all manpower, utilities, space and chemicals needed for laundering services. The Contractor is responsible for cleaning, drying, ironing, folding and covering the textiles prior to placing them in the linen carts for pickup. The Contractor shall process soiled linens (general and surgical), uniforms, scrubs, blankets, sheets, pillowcases, towels, washcloths, mops, rags and other general or surgical linens. The Contractor shall package the linen in the same linen cart it was processed out of. The Contractor shall weigh linen carts with Government present to verify the clean weight being returned. This weight will be placed on the laundry inventory list that accompanied the linen from the Government facility. The Contractor shall have linen carts sorted, filled, covered and ready for pickup by the government within 48 hours from the time they were received. The Contractor will be paid on a monthly basis in arrears when services are used. The price will be based per clean pound of the linen. 4.0 Specific Requirements/Tasks The Contractor will furnish all labor, cleaning chemicals, utilities, and equipment. The Contractor will ensure that the employees are properly supervised during their work tour. The Contractor will ensure that employees are properly trained in laundering procedures, including basic bacteriological concepts and the proper use of chemicals, detergents and equipment they use. The Contractor will perform all services in accordance with the Occupational Safety and Health Administration (OSHA) and the National Association of Institutional Laundry Managers (ALM). The term "security incident" means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. The Contractor/sub shall immediately notify the COR for the contract, of any known or suspected security/privacy incidents or any unauthorized disclosure of sensitive information to which…