G001--BPA - Simple Burial and Cremation Services Eagle Point National Cemetery, Eagle Point, OR White City VAMC
Inactive on SAM.gov — responses were due 26 Oct 2026 · Unrestricted (full and open) · Department of Veterans Affairs (VA) · White City, OR · NAICS 812210 · Solicitation 36C26027Q0089
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Description
Notice of Sources Sought The purpose of this Sources Sought Announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses (SDVOSB), Veteran Owned Small Businesses (VOSB), Women Owned Small Businesses (WOSB) and Small Businesses interested and capable of providing the services requested, as well as any large businesses. The results from this source sought notice will be used to determine the appropriate set-aside. The intended contract is a firm-fixed price service BPA (blanket purchase agreement) for future requirements. The SBA Non-Manufacturer Rule is not applicable as the intended contract is for services. The Department of Veterans Affairs, NCO20 is looking for a vendor (either as the prime or through subcontractor in the region) that could provide mortuary services for deceased unclaimed veterans at the Eagle Point National Cemetery located at Eagle Point, OR. Price List (Please provide a courtesy quote for your response) Description of Services QTY (EA) Price Simple Burial Service Package Including: - Basic services of director & staff - Transfer from place of death to funeral home - Refrigeration - Embalming - Dressing, casketing, hairdressing & cosmetics - Funeral coach (hearse) within 20 miles of White City VAMC - Graveside service - Basic basket 1 Simple Cremation Service Package Including: - Basic services of director & staff - Transfer from place of death to funeral home - Refrigeration - Crematory fee - Minimum cremation container 1 Statement of Work: 1.0 General Information. The Department of Veterans Affairs Medical Center (VAMC) requires mortuary services for deceased unclaimed or indigent Veterans inpatient under VA or VA authorized care. The Contractor shall provide the facilities, professional funeral services, resources, storage, and transportation necessary to support the handling of unclaimed or indigent remains of deceased Veterans from the Veterans Affairs (VA) Medical Center (VAMC) or a VA authorized care facility and to deliver the deceased to Eagle Point National Cemetery. The offeror shall comply with the Department of Veterans Affairs (VA) requirements and specifications and federal, state, and local health laws, statutes and regulations in the performing the following tasks as identified in this Statement of Work (SOW). White City Veterans Affairs Medical Center (VAMC) is located at 8495 Crater Lake Hwy, White City, OR 97503 and the Eagle Point National Cemetery is located at 2763 Riley Rd, Eagle Point, OR 97524. 1.1 The Contractor shall not discriminate in the handling of remains due to race, creed, sex, or national origin of the deceased. 2.0 Description of the Work to be Performed. 2.1 The Contractor shall be responsible for providing professional services of the highest quality to assure viewing of the remains under optimal conditions. 2.2 The Contractor shall practice hygienic measures that will assure complete and satisfactory disinfection and sanitation of the funeral establishment. 2.3 The Contractor shall have a sufficient number of State licensed embalmers to process (embalm) or reprocess any remains on a timely basis. Interns or apprentices may be used to assist the licensed embalmer in accordance with (IAW) with applicable state regulations. 2.4 Transport Vehicles, supplies, equipment and technical procedures shall conform to standards and professional techniques acceptable to the Oregon Funeral Service Industry and the National or VA grant-funded State Veterans Cemetery at White City. 2.5 Contractor s Facility shall meet Federal, State, Local and National Environment Policy Act (NEPA) Fire and Life Safety Codes. The Contractor s facility shall comply with current VA standards for handicapped accessibility. Any change of the Contractor s facility location during the contract term shall be approved in advance by the Contracting Officer (CO). 3.0 VAMC Responsibilities. 3.1 In accordance with the Veteran s expressed funeral arrangement preferences, VAMC will advise the Contractor of the Veteran s preference for cremation or burial. 3.2 Notification to pick-up unclaimed remains. The VAMC designated representative will notify the Contractor of unclaimed remains. The Contractor shall respond for removal of unclaimed Veteran s remains within one (1) business day. The Contractor shall complete the burial process within 10 days of notification by VAMC. 3.5 Inspection of the body. Whether the body is cremated or to be buried, the casket or urn and remains shall be inspected by the designated representative prior to transporting to final destination. 4.0 Scope of Work General Tasks by the Contractor. 4.1 Cremation (Inurnment) Services. When requested by the designated representative (DR), this service shall include making the necessary arrangements with the crematorium and furnishing a suitable urn for the cremated remains. 4.1.1 Suitable Urn shall be durable and sealed, not leaking. Materials such as plastic, metal, wood, ceramic/stone, or other durable materials are acceptable. 4.2 Preparation of Remains (Body) Services for Interment. The DR will advise the Contractor of the Veteran s preference for cremation or body burial. 4.2.1 Remains shall be prepared, dressed, and cosmetically beautified as prescribed in the specifications. 4.2.2 Each remain, viewable or non-viewable, shall be embalmed that provides the optimum result. 4.3 Pre-embalming Services. 4.3.1 Remains shall be bathed unless when it is impossible due to the condition of the remains. The body hair shall be washed and groomed. For example: Fingernails shall be cleaned and trimmed; the mouth shall be securely closed to form a natural expression and ensure eyelids are prepared to prevent wrinkling and a sunken appearance of the eyes. The use of cosmetics shall be applied only to produce natural color and texture. 4.3.2 Any lacerations, abrasions, incisions, excisions and burn wounds shall be sutured and/or sealed to prevent leakage. Swollen or distorted features shall be reduced to the normal contours enjoyed during life. Postmortem stains shall be chemically bleached by applying packs and/or needle injection. On viewable areas, further treatment shall consist of the use of masking cosmetics to render stains non-detectable. 4.3.3 Body orifices shall be treated with a disinfectant, non-astringent chemical (generic categories such as Phenyl phenols and Iodophors) and packed with cotton. Bedsores, ulcerated, burned, and necrotic tissue shall be treated either by hypodermic injection, or pack application of deodorizing or preserving chemical. 4.3.4 Maggots and other insect larvae shall be destroyed and their breeding sites in or on the remains thoroughly treated with an insecticide chemical. 4.3.5 The Contractor shall ensure that the body and/or cremated remains are effectively disinfected, uniformly preserved, and offensive odors eliminated before the remains are casketed. 4.4 Preparation of Remains (Body is intact). 4.4.1 Each remain, viewable and non-viewable, requires variation in the embalming treatment to accomplish the optimum results. A recommended procedure to achieve these goals is the injection of the solution at a moderate rate. The addition of a humectant to the solutions is also helpful in reducing over-dehydration effects. 4.5 Processing Non-viewable Remains. 4.5.1 For all remains, multi-site injection and drainage technique shall be attempted. 4.5.2 For autopsied cases, incisions shall be tightly sutured and treated to prevent leakage. 4.5.3 Restorative work such as derma surgery, if required, shall be used to present a normal lifelike appearance. 4.5.4 Body areas shall be treated by means of a trocar, using undiluted cavity chemicals having a 30 index (%) or greater. In addition, packs, special gels and or dry sanitizers shall be used to assure preservation, prevent leakage, and eliminate all offensive odors (if required.) 4.5.5 Cranial, thoracic, and abdominal cavities, when present, shall be relieved of gasses and distention. The cavities shall then be treated by injecting a minimum of 32 ounces of a concentrated cavity chemical, having a 30-index (%) or greater. 4.5.6 When material injection and/or cavity treatment is impossible, all matriculated and disarticulated anatomical portions shall be thoroughly disinfected and preserved via accessory chemical embalming techniques. 4.5.7 Non-injectable intact remains and/or disarticulated anatomical portions shall be immersed or hypo-injected with trocar and/or syringe and needle, using full strength cavity chemicals 30-index (%) or greater. Surface application of liquid, gel, or dry sanitizers and preservatives is also required to supplement primary needle and/or hypo injection techniques. 4.6 Processing Viewable Remains. 4.6.1 A thorough pre-embalming case analysis shall be made in order to determine the best embalming techniques to be used to obtain optimum results…
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