H246--Reverse Osmosis, Deionization Equipment and PE Water Softene 2026-2027
Closed — responses were due 13 Nov 2026 · Unrestricted (full and open) · Department of Veterans Affairs (VA) · Long Beach · NAICS 221310 · Solicitation 36C26227Q0106
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Description
This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this Sources Sought must be in writing. The purpose of the sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses and Veteran Owned Small Businesses interested and capable of providing the services described below. Documentation on technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. The North American Classification System (NAICS) code for this acquisition is NAICS: 221310 Water Supply and Irrigation Systems. PSC: H246 Equipment and Materials Testing Water Purification and Sewage Treatment Equipment. Responses to this notice shall include the following: (a) Company name (b) Address (c) Point of contact (d) Phone, fax, and email (e) DUNS number (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned Small Business, Veteran owned small business (i) Must provide a capability statement that addresses the organization s qualifications and ability to perform as a contractor for the work described below. (j) Provide estimated pricing if you were to price today. The Veterans Health Administration (VHA) has a requirement at the Long Beach VA Medical Center, located at 5901 E 7th Street, Long Beach, CA 90822, for Reverse Osmosis, Deionization Equipment and PE Water Softeners Maintenance Service. STATEMENT OF WORK Project Title: Reverse Osmosis, Deionization Equipment and PE Water Softeners Maintenance Service Background: The Long Beach VA Healthcare System (LBVAHCS) requires full-service maintenance to ensure the SPS critical water system meets AAMI ST108 standards. This Reverse Osmosis (RO) water system is used for reprocessing reusable medical equipment (RME). Scope: Contractor shall, without exception, provide all hand tools, diagnostic test equipment, ladders, and anything else necessary to perform the work required to meet the scope. All services shall cover the following Government-owned equipment: 1 SCW Reverse Osmosis, Deionization Upright Skid 8000 gallon per day reverse osmosis 5.5 GPM 5, H5 4X40 thin Film Membranes staged 3-2 housed in Stainless housings 1, Fluid O Tech 4000 series Stainless Steel 10 GPM high pressure pump coupled to a 1.5 HP BALDOR motor 110/220-volt single phase TEFC Pretreatment: Soft Water feed Central Plant Softener supplied by others 1, Automatic Carbon 16X65 4 Cubic Foot 1.5 Clack control Valve 1, Cartridge Pre Filter, Big Grey 1 , 1-5 micron 20 X4.5 Big Grey Distribution Pumps: 2, GOULD s 15SV3FG4C60 5 HP 3Phase 304 SS Vertical pumps 60 GPM @ 70 PSI Storage Tank: 3,500 Gallon conical bottom 52 X81 DEN HARTOG Rotationally molded PE storage tank #CB0500-52, Metal Stand Post Treatment: 4, 1040 1.5 cubic foot Mixed Bed DI Running 2 online and 2 standby running in Series (Not part of sale exchange rental) Flow after RO to Storage Tank 7, 40 5-micron Filters, Housed in 1 SHELCO multi housing 304 Stainless steel 7FOS4 7, 40 Endotoxin Filters, housed in 1 SHELCO multi housing 304 stainless steel 7, FOS4 1, Ultraviolet Sterilizer s Atlantic Model S 5000Crated at 83 GPM running at 60 GPM, 2 NPT Instrumentation/Resistivity/Flow/PLC Mounted in Electrical panel Distribution Pumps : 1, METTLER M800 2 channel Monitor 0-18 MEG/OHM 2, Resistivity Sensor ISM 0-18 Meg 4-20 ma output 1, Horner HE-XW1E6 7 HMI / PLC with 4 AI, 4 Digital inputs and 1, 0-10 PSI 4-20 ma transducer Storage level 1, 0-150 PSI 4-20 ma transducer Loop pressure Inline Analyzers in Metal Cabinet 120/220-volt single Phase: 1, Endotoxin online ENODSAFE NEXGEN MCS and system software 1, TOC online analyzer METTLER 6000i 1, Microbial online analyzer METTLER Bio burden 7000RMS 1, Wall Mount Control Panel HMI/PLC Horner Standards to Adhere to: The Contractor shall adhere to AAMI ST 108 (https://blog.ansi.org/ansi/ansi-aami-st108-2023-water-quality-medical-devices/) Resistivity: 1,000,000 ohms/cm minimum Chlorides: < 10 G/L max Sodium: < 10 G/L max Silica: < 10 G/L max Bacteria: < 10 cfu/ml subset A Endotoxin: < 10 EU/ml Gallons per day: 8000 Distribution Loop Flow: 60 GPM @ 60 PSI Piping Material: SCH 80 PVC Interconnect piping, Stainless loop Ongoing Support Services: Monthly Reverse Osmosis (RO) Service to include: Read Monitor and Log equipment performance Reverse Osmosis and Distribution Replace pre Filter Big Grey 20 5 Micron Check Automatic Carbon Filter pressure and Chlorine removal Check City water TDS and Hardness Change out pre-DI 2-1040 Mixed beds 4- 1040 Mixed Bed DI Monthly Usage 4- 1040 Mixed Bed DI Exchange Log Distribution Pump pressure Log Post Filters Pressure Log Quality, RO/DI 3 Quarterly Sanitization services to include: No Post Filters No UV Lamp 2 Bacteria (Supply and Return) 2 Endotoxin (supply and Return) 2 Semi-Annual Loop Sanitization services to include: 2 Hours MINNCARE or EQUAL Solution Loop Run, 4 Hour total shut down Labs 2 Bacteria (Supply and Return) 2 Endotoxin (Supply and Return) Replace Pre Filters 7, 40 5 Micron Replace Post Filters 7, 40 .04 Endotoxin Replace UV Lamps (annually) Optional Monthly Labs: 2 Bacteria (Supply and Return) 2 Endotoxin (Supply and Return) Labor: The contractor will provide all labor associated with the repair of the equipment covered under the contract agreement. Inadequate or improper repairs performed by the contractor will be correctly repaired at a time convenient to the VA at no additional expense to the VA. There will be no limitation to the number of labor hours provided within the stipulated timeframes of contract coverage. Response Times: Contractor will acknowledge requests by telephone for service within 2 hours. The contractor must always contact the Biomedical Engineering at (tbd) before and after arrival at the site. Reporting Procedures: The Contractor must report to the Biomedical Engineering Department (Building 5, Room 138) to sign the visitor logbook. In addition to signing-in, the Contractor personnel shall wear their VA issued badge and identify him/herself to the Using Service before proceeding to the job site. For services to be performed outside normal working hours, the Contractor must obtain approval from the Biomedical Engineering Point of Contact prior to performing any afterhours work. If the afterhours request is approved, the Contractor must report to the Biomedical Engineering Department (Building 5, Room 138) to sign the visitor logbook and pick up a visitor badge. In addition to signing-in, the Contractor personnel shall identify him/herself to the Using Service before proceeding to the job site. Prior to leaving the facility, the Contractor shall communicate status of equipment to the Using Service and sign out of the logbook in the Biomedical Engineering Department. Note: To ensure proper equipment history documentation, the contractor will forward all preventive maintenance records within 5 working days of completion to Biomedical Engineering. Documentation: For Preventive Maintenance, Contractor will provide a PM checklist to VA Long Beach Biomedical Engineering, listing each action taken to complete the maintenance. Contractor will provide individual results which describe services performed (in sufficient detail to be acceptable to the field inspectors of The Joint Commission). The following information must be provided in each report: Date of service Summary of problem and action taken Parts replaced Labor hours Travel time Equipment serviced (description, Equipment ID #, serial number, etc.) Purchase order number Note: This report must be approved and signed by Biomedical Engineering personnel or their representative. The service report must be provided to Biomedical Engineering within 5 business days of service provided. A copy of each report will be left with Biomedical Engineering. In the event that Biomedical Engineering is not available to receive the service report (outside normal working hours), the service report will be left with the supervising official of the equipment that was serviced; the supervising official will forward the service report to Biomedical Engineering (138M) the next working day. Qualifications: Contractor must be engaged full-time in the service and support of the equipment listed in Section II. Contractor shall have access to complete service manuals Contractor shall have access to software diagnostic keys Contractor Badging: Compliance with Department of Veterans Affairs (VA) Handbook 0735 Homeland Security Presidential Directive 12 (HSPD-12) Program requirements, the Prime Contractor shall coordinate with the Program Office Point of Contact regarding…
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