1260-- Aesculap Bipolar Generator

Combined Synopsis-Solicitation for Commercial Products and Commercial Services Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2026-01 dated March 13, 2026. This solicitation is unrestricted for two (2) new bipolar generator systems. The associated North American Industrial Classification System (NAICS) code for this procurement is 334510, with a small business size standard of 1,250 employees. The FSC/PSC is 1260. The NCO 5 Louis A. Johnson VA Medical Center 1 Medical Center Drive Clarksburg, WV 26301 is seeking to purchase an Aesculap Bipolar Generator GN160. All interested companies shall provide brand name or equal quotations for the following: Supplies/Services Line Item Description Quantity Unit of Measure Unit Price Total Price 1 GN160: HF UNIT GN160 2 EA 2 US735: US POWER CORD 305CM 2 EA 3 GN161: FOOT CONTROL FOR GN060 AND GN160 2 EA 4 US349SP: DUAL BIPOLAR CORD STER 365CM 10/BX 2 BX Statement of Work (SOW) Ref: 1. Introduction: This requirement is for the procurement, delivery, setup and acceptance support, training, warranty, and related documentation for two (2) new bipolar generator systems to replace the Synergy MALIS Precision generators currently used by the Surgical Services Department at the Louis A. Johnson VA Medical Center (LAJVAMC), 1 Medical Center Drive, Clarksburg, West Virginia 26301. The required configuration is based on the Aesculap GN160 bipolar generator and the contract line items. 2. Scope of Work: The Contractor shall furnish new, unused, current-production equipment in the OEM's original packaging. The Contractor shall provide both generators, all specified accessories, and every ancillary item required for complete, safe, and clinically intended operation. The Contractor shall package, handle, transport, deliver, and support acceptance of the systems; provide one (1) day of on-site end-user training; provide operating, service, cleaning, sterilization, and warranty documentation; and provide warranty repair and preventive maintenance support. All equipment shall be delivered free from damage and ready for Government inspection and functional verification. Delivery shall be FOB Destination and completed no later than 90 days after receipt of order (ARO). The Contractor shall provide shipment tracking information to the Contracting Officer's Representative (COR). 3. Requirements: A. Equipment and Quantities The Contractor shall provide the following configuration: (1) Two (2) Aesculap GN160 high-frequency bipolar generator units. (2) Two (2) Aesculap US735 United States power cords, 305 cm, one for each generator. (3) Two (2) Aesculap GN161 single-pedal foot controls, one for each generator. (4) Two (2) boxes of Aesculap US349SP sterile disposable dual bipolar cords (forceps plugs), 365 cm, ten (10) cords per box, one box for each generator. (5) All OEM-standard hardware, connectors, cables, and ancillary components required for full operation. Proposed equivalent equipment, when permitted by the solicitation, shall meet or exceed every requirement and shall be fully compatible with all required accessories. B. Technical and Safety Characteristics Each generator shall meet or exceed the following minimum characteristics: (1) Dual-voltage operation at 100-120 V or 220-240 V, 50/60 Hz. (2) Maximum dimensions of 305 mm x 135 mm x 325 mm (length x width x height) and a maximum weight of 6 kg. (3) CE marking and compliance with applicable IEC standards for electromagnetic compatibility, electrical safety, and patient protection. (4) Microprocessor-controlled, AC impedance-adaptive operation that actively reduces power as needed to reduce tissue carbonization and forceps sticking during coagulation. (5) Optimized non-stick bipolar performance using real-time monitoring and adjustment of coagulation parameters to reduce sparking and hot spots. (6) Real-time current and flow measurement. (7) A micro power range of 0.1 to 9.9 watts, adjustable in 0.1-watt increments, and a macro power range of 1 to 50 watts, adjustable in 1-watt increments. (8) Two selectable operating modes: STANDARD, the default mode for rapid coagulation across the full range while limiting voltage based on measured tissue resistance; and FORCED, which uses a different impedance curve for more aggressive coagulation when clinically required. (9) Power settings from 1 to 60 DOSIS units, equivalent to 10 to 170 mA, with a rotary control that can toggle between DOSIS and MALIS scales. (10) A clear front-panel digital display for mode and setting readout, a rotary push-button control for power and operating settings, and single-pedal activation through the GN161 foot control. C. Manuals and Processing Information The Contractor shall provide two (2) complete sets of the operating and service manuals. The Contractor shall also provide the applicable Instructions for Use (IFU), including cleaning and sterilization instructions, so the Government can determine whether the facility can properly process the equipment and accessories. Documentation may be supplied in hard-copy or searchable electronic format unless the OEM requires a specific format. D. Delivery, Work Hours, and Coordination Normal work and delivery hours are Monday through Friday, 8:00 a.m. to 4:00 p.m., excluding Federal holidays observed by the Government and any other day declared a national holiday by the President of the United States. Work outside these hours requires advance coordination with the COR. The LAJVAMC warehouse receives deliveries during the same hours. The Contractor shall coordinate delivery, setup, training, and any on-site service with the COR and Biomedical Engineering. E. Training The Contractor shall provide one (1) full day of on-site training for designated end users. Training shall cover the function and use of the system, controls and displays, STANDARD and FORCED modes, DOSIS/MALIS settings, foot-control operation, safe startup and shutdown, and the process for obtaining warranty support. The Contractor shall provide any training materials used and document completion of the training. F. Warranty and Service Support (1) Each system shall include a one-year warranty beginning upon full installation and Government acceptance. (2) Warranty support shall include system repair and preventive maintenance and shall cover all parts, materials, labor, and travel required to complete covered work. (3) The Contractor shall provide a telephone support number for warranty requests and shall respond to each request within two (2) days. (4) Contractor personnel performing on-site warranty or maintenance work shall comply with the on-site procedures in this SOW. (5) Within five (5) working days after completing any service, the Contractor shall provide the COR with a service report with test data. (6) Each service report shall identify the equipment, describe all work performed and issues found, state the equipment's operational status, identify the technician(s) or engineer(s) performing the work, and state the date of service. 4. Tasks: A. Procurement and Delivery The Contractor shall procure the required equipment and accessories; verify quantities and part numbers before shipment; ensure the items are properly packaged and undamaged; provide tracking information to the COR; and deliver the complete order to the LAJVAMC within 90 days ARO. B. Setup, Inspection, and Functional Verification The Contractor shall coordinate setup or installation support required by the OEM. End users, Biomedical Engineering, and/or the COR will inspect the shipment and perform functional verification to confirm that both systems are complete, safe, and fully operational. The Contractor shall promptly correct shortages, shipping damage, defects, incompatibilities, or other nonconformities at no additional cost to the Government. Quality concerns will be communicated through the Contracting Officer to the Contractor's point of contact for resolution. Government acceptance documentation will be completed in Government systems. C. Training The Contractor shall schedule and conduct the required one-day on-site training after delivery and before or in conjunction with final acceptance, as coordinated with the COR. D. Warranty, Maintenance, and Reporting The Contractor shall activate and administer the warranty; provide repair and preventive…