Podiatry Contract Services - Warm Spring Service Unit

This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR Part 12. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. SOLICITATION INFORMATION Solicitation Number: 75H71326Q00050 Solicitation Type: Request for Quotation (RFQ) Contract Type: Firm-Fixed-Price, Commercial Items (Services/Supplies) This requirement is for one (1) Firm-Fixed-Price (FFP) purchase order for contracted podiatric services to support the Podiatry Program at the Warm Springs Service Unit (WSSU), Warm Springs, Oregon. This requirement is needed to provide supplemental professional podiatry coverage, ensuring access to podiatric services and continuity of patient care. The contracted podiatrist will assist in delivering safe and effective clinical services and support ongoing podiatric operations. Attachment No. 1 Pricing Schedule, (Supplies or Services and Prices/Costs) Attachment No. 2 Wage Determination Attachment No. 3 Business Associate Agreement Attachment No. 4 IEE Form Performance Work Statement Introduction: The Warm Springs Service Unit (WSSU) requires the procurement of contracted podiatrist services to support its Podiatry program, as current staffing levels are insufficient and have impacted the continuity of patient care. These services are essential for routine podiatrist operations, including interviewing and examining patients, reviewing medical histories, performing and /or ordering diagnostic tests, and assessing, diagnosing, treating, and evaluating foot conditions- particularly in patients with diabetes to identify that high risk for lower extremity amputations. This action is necessary to establish podiatric services, support patient care needs, protect patient safety, and ensure efficient and compliant clinical operations, as the Service unit currently does not have any podiatry services available. Background: The Warm Springs Service Unit (WSSU) requires the procurement of contracted podiatry services to support its Podiatry Department due to current staffing shortages caused by vacancies and the limited availability of qualified personnel. These shortages have resulted in the absence of podiatric services, creating challenges in meeting patient care needs and maintaining timely access to care. Contracted podiatry services are essential to support patient evaluation, diagnosis, and treatment of foot conditions, as well as the prevention and management of complications to ensure safe and effective patient care. The current lack of podiatry staffing presents a risk to service delivery, which may result in delays in patient care and reduced access to essential podiatric services. The absence of dedicated podiatry staffing is not sustainable and increases the likelihood of gaps in podiatric services and patient care. This acquisition is necessary to ensure the provision of qualified, licensed podiatry personnel, protect patient safety, and prevent further disruption to podiatric services. Contractor are advised that housing availability near the Warm Springs Service Unit may be limited. Scope: The Contractor shall provide podiatry services to ensure safe and effective patient evaluation, diagnosis, and treatment in support of patient care at the Warm Springs Service Unit (WSSU). Performance shall be measured by the Contractor s ability to maintain compliant, support clinical patient care, and meet established quality, safety, and timeliness standards. The Contractor shall provide all personnel, supervision, and professional expertise necessary to meet these performance objectives. The Contractor shall also provide foot and offer lower extremity and perform related clinical screening in accordance with applicable clinical guidelines and facility policies. Performance Objectives and Standards The Contractor shall provide licensed podiatry services to support patient evaluation, diagnosis, and treatment of foot and lower extremity conditions due to lack of available staffing. Clinical services shall be performed in accordance with established standards of care to ensure safe, accurate, and appropriate treatment. The contractor shall document all patient encounters in Government system (such as RPMS, EHR, or equivalent) in complete, accurate, and timely manner consistent with Indian Health Services (IHS) and facility requirements. The contractor shall coordinate effectively with medical providers and other clinical staff to ensure appropriate patient care and workflow integration during scheduled services hours. All services shall comply with applicable federal, state, local, and IHS regulations, clinical standards, and facility policies, including proper documentation and adherence to patient safety requirements. Key Personnel Qualifications The Contractor shall ensure all podiatry personnel possess and maintain a current, active, and unrestricted license to practice podiatry in any State, Territory, or the District of Columbia, and meet all credentialing and privileging requirements prior to providing services. A. Minimum Qualifications The Podiatrist shall, at a minimum: Be a graduate of an accredited school or college of podiatric medicine. Hold a current, active, and unrestricted license to practice podiatric medicine within the United States. B. Required Documentation The Podiatrist shall complete, sign, and submit the following required forms, including but not limited to the following. All forms must be completed accurately on the first submission, with 100% compliance required.: Certification of Immunization Declaration of Employment Certification of Education and Insurance Addendum to Declaration for Federal Employment (OF-306), as applicable to Indian Health Service Child Care and Indian Child Care Worker Positions C. Additional Requirements Additional information or documentation may be required by the Warm Springs Indian Health Service (IHS) to support credentialing and privileging. All required forms must be completed thoroughly, accurately, and without errors upon initial submission. Service Environment and Output Requirements Services shall be delivered as outpatient clinical podiatry care and shall include patient evaluation, diagnosis, and treatment of foot and lower extremity condition is support of patient care needs. All services shall be performed in accordance with accepted clinical and professional standards to ensure patient safety, accuracy, and timely delivery of care. Service Coordination and Delivery Services shall be performed at the Warm Springs Service Unit, Warm Springs, Oregon. The Contractor shall coordinate service delivery with the Government Point of Contact at least 72 hours in advance and shall ensure full coverage of required services without gaps attributable to Contractor performance while minimizing disruption to patient care and clinical operations. Infection Control and Safety (Performance Standards) The Contractor shall comply fully with all infection control and safety protocols, including proper hygiene and handwashing practices, prevention of contamination in clinical care and pharmacy areas, use of required personal protective equipment, and maintenance of clean, organized, and sanitary workspaces at all times. Security and Access Requirements (Performance-Based) The Contractor shall comply with all facility access, identification, and security procedures. All systems and data shall be accessed only by authorized personnel, and the Contractor shall maintain full compliance with Government information technology and security policies, ensuring no unauthorized access incidents occur. Service Coordination and delivery The contractor shall provide podiatry services during clinic operating hours, as scheduled, not to exceed 40 hours per week. Regular clinic hours are 8:00 a.m. to 5:00 p.m., Monday through Friday, Pacific Time. The clinic is closed on federally recognized holidays and on any day(s) of closure pursuant to an Executive Order by the President of the United States. Inclement weather conditions or facility issues (e.g., electrical, water) may also impact normal operating hours; notice of such closures will be provided as soon as practicable by the Warm Springs Service Unit (WSSU) administrative staff. The Contractor must be available to correspond with the Government during regular clinic hours. Coordinate services with Government POC at least 72 hours in advance Ensure proper coverage and completion of all required services Healthcare Facility Installation Coordination & Infection Control: All services shall be coordinated to minimize disruption to patient care and clinical operations. The contractor shall comply with all infection control and safety procedures established by the facility, including: Use proper hygiene and handwashing practices during patient interactions. Prevention of contamination in patient care areas. Use of personal protective equipment (PPE) as…