Amendment 1 - Examination Tables

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS Reference ID: 75H71326Q00018 DESCRIPTION Title: Yakama Service Unit, Examination Tables Replacement ***************************************************************************** AMENDMENT 0001: This amendment is issued to incorporate the following clause(s): FAR 52.222-90, Addressing DEI Discrimination by Federal Contractors (Apr 2026), and correct Contact Information e-mail to PORAOAcquisition@ihs.gov. All other terms and conditions remain unchanged. This is a combined synopsis/solicitation for commercial items, prepared in accordance with FAR Subpart 12. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. SOLICITATION INFORMATION Solicitation Number: 75H71326Q00018 Solicitation Type: Request for Quotation (RFQ) Contract Type: Firm-Fixed-Price, Commercial Items (Services/Supplies) Issue Date: May 18, 2026 Response Deadline: June 15, 2026, 10:00 AM Pacific Time This requirement is for one (1) Firm-Fixed Price (FFP) purchase order for ten (10) examination tables and install in support of the Medical Department at the Yakama Service Unit (YSU), Toppenish, Washington. This requirement is needed to replace existing examination tables that have exceeded their usage and no longer meet current accessibility standards put forth in 2024 US Access Board Standards for Accessible Medical Diagnostic Equipment. Attachment 1 SOW Attachment 2 Schedule of Items Attachment 3 IHS IEE PERFORMANCE WORK STATEMENT Introduction: The Yakama Service Unit (YSU) requires the replacement and installation of ten (10) exam tables to support the Medical Department. The contractor shall furnish and deliver ten (10) fully assembled and functional barrier free examination tables with integrated patient support rail accessories. Each unit must be delivered ready for immediate clinical use, including all standard features, specified accessories, and required components. The contractor shall be responsible for delivery to the facility location, including inside delivery and placement in designated rooms, as the facility does not have a loading dock. The facility does have a forklift available. All equipment must be new, unused, and in current production with full manufacturer warranty. Background: The Yakama Service Unit currently operates examination tables that have exceeded their expected service life and require replacement to ensure continued delivery of safe, accessible, and quality patient care. The existing equipment no longer meets operational standards for reliability and may pose challenges in maintaining compliance with accessibility requirements and patient safety protocols. This replacement is necessary to support clinical operations, improve patient experience, and ensure healthcare providers have reliable, functional equipment that meets current accessibility standards including compliance with the 2024 US Access Board Standards for Accessible Medical Diagnostic Equipment. Scope: The contractor shall furnish and deliver ten (10) fully assembled and functional barrier free examination tables with integrated patient support rail accessories. Each unit must be delivered ready for immediate clinical use, including all standard features, specified accessories, and required components. The contractor shall be responsible for delivery to the facility location, including inside delivery and placement in designated rooms, as the facility does not have a loading dock. All equipment must be new, unused, and in current production with full manufacturer warranty. Specific Tasks or Specifications: Examination Table Specifications: The contractor shall provide ten (10) examination tables meeting the following specifications: Model Requirements: Barrier-free examination table with model designation equivalent to Midmark 626-002 or approved equal Low seat height: 15.5 inches (uncompressed) to 14.6 inches (compressed) to facilitate independent patient transfer Weight capacity: minimum 650 pounds Adjustable height range suitable for both patient transfer and clinical examination Premium Comfort System with elastomeric material for patient comfort Standard Features Required: Clean Assist Roller System for ease of movement and cleaning Active Sensing Technology to pause table movement when disruption is detected Wired hand and foot controls for table positioning Quick Exam and Return to Home positioning functions Lockout capability for hand and foot controls Standard accessory receivers for tool-free accessory integration Tamper-resistant electrical receptacles on both sides of the table Stirrups and pelvic tilt capability for lower body examinations Drawer heater for warming examination supplies 650-pound weight capacity minimum Required Accessory: Patient Support Rails+ (one set per table) designed to support proper arm positioning for blood pressure measurements and blood draws, with articulating arm pad and compliance with US Access Board Standards for transfer supports Upholstery Specification: Color: Dream 847 (or nearest equivalent if exact color unavailable - requires government approval prior to delivery) Material: Standard medical-grade vinyl upholstery suitable for repeated disinfection Seamless construction where possible to facilitate cleaning and infection control Performance Period: 30 Days ARO Delivery Requirements (if supply): Inside delivery required - facility does not have a loading dock Delivery to designated examination rooms at Yakama Service Unit All packaging materials must be removed and disposed of by contractor Each unit must be positioned in the designated room as directed by government personnel Delivery must be coordinated with the Contracting Officer's Representative (COR) and Program Point of Contact. Performance Monitoring (if applicable): The government will verify compliance through the following methods: Pre-Delivery: Review and approval of manufacturer specifications and documentation confirming compliance with stated requirements Verification of model number, features, and accessory inclusion Upon Delivery: Physical inspection of each unit to verify: Correct model and specifications Presence and proper installation of Patient Support Rails+ accessory Correct upholstery color (Dream 847) All standard features present and functional Freedom from damage, defects, or cosmetic flaws Presence of all required components, controls, and accessories Acceptance Testing: Functional testing of all mechanical and electrical components including: Height adjustment mechanisms Hand and foot controls Quick Exam and Return to Home functions Patient Support Rails+ articulation and locking mechanisms Electrical receptacles Stirrups, pelvic tilt, and drawer heater functions Active Sensing Technology and lockout features Verification that manufacturer warranty documentation is provided for each unit Quality Standards: All equipment must be new, unused, and in current production Each unit must meet or exceed manufacturer specifications No visible defects, damage, or cosmetic imperfections All safety features must be operational The COR or designated representative will conduct inspections and provide written acceptance or rejection within five (5) business days of delivery. Any non-conforming items must be replaced at no additional cost to the government. Security Requirements Facility Access: Delivery personnel must check in at the facility security desk and obtain visitor badges All delivery personnel must be escorted by government personnel while on facility grounds Delivery personnel must comply with all facility security protocols and badging requirements Valid government-issued photo identification required for all personnel entering the facility Information Security: No sensitive or protected health information will be provided to the contractor Delivery personnel shall not access, view, or photograph any patient information or clinical areas beyond the designated delivery locations Background Checks: Contractors performing inside delivery may be subject to facility security screening requirements Notification of delivery personnel names must be provided to the COR at least 48 hours prior to delivery Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI) The government will provide: Access to facility and designated examination rooms for delivery and placement Designated representative (COR or designee) to coordinate delivery timing and room assignments Electrical power connections (standard 110V outlets) in each examination room Escort and facility access for contractor delivery personnel Disposal of existing examination tables after new equipment is accepted The government will NOT provide: Loading dock access (facility does not have a loading dock - inside delivery is required) Lifting or moving equipment (contractor responsible for all equipment handling) Assembly of equipment (must be delivered…