RRS/DFAS Grounds MXS and Snow Removal

Amended 17 Sept - updated Attachment 4 Amended 24 Sept - added clause 52.219-14 Limitations on Subcontracting (FEB 2026) Combined Synopsis/Solicitation for Commercial Products and Commercial Services (MAY 2026) General Information Title: Grounds Maintenance and Snow Removal Document Type: Combined Synopsis/Solicitation Solicitation Number: FA875126Q0907 Posted Date: 16 September 2026 Response Date: 06 October 2026 PSC: S208 Set-Aside: Total Small Business NAICS Code: 561730 Contracting Office Address Department of the Air Force, Air Force Materiel Command, AFRL Rome Research Site, AFRL/Information Directorate, 26 Electronic Parkway, Rome, NY, 13441-4514 Description This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. Further, offerors are responsible for monitoring this site for the release of amendments (if any) or other information pertaining to this solicitation. This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov/far-overhaul. The provision at 52.212-1, Instructions to Offerors Commercial Products and Commercial Services (FEB 2026), applies to this acquisition. Addenda to the following paragraphs of 52.212-1 are: (a) Written offers are due at or before 12 PM, (Eastern Time) 06 October 2026. Submit via email to: tiffany.slopka@us.af.mil, with a copy to larry.barto.1@us.af.mil. Facsimile and hard copies by mail will not be considered. Due to the possibility of network connectivity issues, it is the offerors responsibility to confirm the Governments receipt of their offer prior to the closing of the solicitation. (d) Contract award. The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror s initial offer should contain the offeror s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received. Offers that fail to furnish required representations, information, or reject the terms and conditions of the solicitation may be excluded from consideration. Provide offerors Unique Identifier (UID) for the Cybersecurity Maturity Model Certification (CMMC) Level identified in the provision at DFARS 252.204-7025 within this solicitation. The offeror shall perform services in accordance with Attachment No. 1 Performance Work Statement (PWS) dated 10 September 2026, Attachment No. 2 Grounds Maint Grounds dated 28 April 2026, Attachment No. 3 Grounds Maint-Snow dated 28 April 2026. The anticipated Period of Performance is 01 November 2026 through 31 October 2027. If all options are exercised, performance would conclude 31 October 2031. There will be a priced 6-month extension of snow removal services. Submit a completed price schedule (Attachment No. 4) the extended amount must equal the whole dollar unit price multiplied by the number of units. The price schedule will establish total evaluated price (TEP). Submit a technical plan that provides the offerors approach to meet the requirements outlined in attachments 1, 2 and 3. The plan should, at minimum, address the offerors understanding of the services summary section of the PWS and include the following: Equipment List (including both currently owned/leased and purchases/leases predicated on award of contract). List of requirements the offeror will self-perform and requirements that will be subcontracted. List of intended subcontractors (if applicable) and their consent to be affiliated in the offerors quote Submit past performance information to include recent and relevant contracts which demonstrate the ability of the offeror and/or subcontractor to perform the proposed effort. Provide information for no more than five (5) relevant contracts performed for Government agencies or commercial customers within the last three (3) years. To the maximum extent practicable, identify contracts for properties which are not owned or operated by your firm or by key personnel, including intended subcontractors, of your firm. Referenced past performance information should include contract numbers, points of contract with telephone numbers, and a narrative explaining the contract s relevancy to the solicitation. Serviceable square footage is a key consideration in determining relevancy. The provision at FAR 52.212-2, Evaluation -- Commercial Products and Commercial Services (FEB 2026) applies to this solicitation. In addition to the information within Paragraph (a), the following factors shall be used to evaluate offers: (i) Past Performance (ii) Technical Approach (iii) Price Past Performance and technical approach combined are significantly more important than price when being evaluated. The Government reserves the right to pay a higher price for higher performance confidence based on past performance and/or technical approach. If the lowest priced offeror s past performance assessment received an acceptable evaluation, that offer represented the best value to the Government, and evaluation would stop there since no offers having the highest rating could have a lower price. Otherwise, the next lowest priced offeror would be evaluated, and the process would continue, in order of price, until an offeror was rated Substantial Confidence. (1) If the lowest priced offer is found to be technically acceptable and rated as Substantial Confidence in the past performance assessment, that offer represents the best value for the Government and the evaluation process stops. Award shall be made to that offeror without further evaluation of any other offers. (2) If the lowest priced offer is not rated as Substantial Confidence, the next lowest priced offer will be evaluated and the process will continue (in order by price) until a technically acceptable offer is rated Substantial Confidence, or until all offers are evaluated. The Evaluation Team shall make an integrated assessment best value award decision if the lowest priced evaluated offer is not rated as Substantial Confidence in the past performance assessment. For the past performance factor, the Government will use information submitted by the offeror and other sources, such as other Federal and other Governmental agencies, commercial sources, and Contractor Performance Assessment Reporting System (CPARS). The purpose of the past performance evaluation is to allow the Government to assess the offeror s ability to perform the effort described in this solicitation based on the offeror s demonstrated present and past performance. The assessment process will result in an overall performance confidence assessment of Substantial Confidence, Satisfactory Confidence, Limited Confidence, No Confidence, or Unknown Confidence as defined in the table below. Offerors with no relevant past or present performance history or the offeror s performance record is so limited that no confidence assessment rating can be reasonably assigned shall receive the rating "Unknown Confidence," meaning the rating is treated neither favorably nor unfavorably. Substantial Confidence based on the offeror s performance record, the Government has a high expectation that the offeror will successfully perform the required effort. Satisfactory Confidence Based on the offeror s performance record, the Government has an expectation that the offeror will successfully perform the required effort. Limited Confidence Based on the offeror s performance record, the Government has a low expectation that the offeror will successfully perform the required effort. No Confidence Based on the offeror s performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort. Unknown Confidence No performance record is identifiable, or the offeror s performance record is so sparse that no confidence assessment rating can be reasonably assigned. Quality and Satisfaction information (letters, metrics, customer surveys, independent surveys, etc.) which demonstrates customer satisfaction with overall job performance and quality of completed product for same or similar type work will be considered in addition to any corrective actions taken in the past, for substandard performance and any current performance problems such as cost overruns, extended performance periods, numerous warranty calls, etc. For the technical factor the Government will assess the…