N065--Sioux Falls Delivery of Durable Medical Equipment (DME) (VA-27-00000313)

This is a request for information only and it is not a solicitation announcement. The purpose of this sources sought notice is to gain knowledge of qualified potential contractors and their socio-economic size classification in accordance with NAICS code 621610. NAICS Code 621610 Home Health Care Services Responses will be used by the Government to make appropriate acquisition decisions. See the statement of work excerpt below. STATEMENT OF WORK DELIVERY OF DURABLE MEDICAL EQUIPMENT FOR THE SIOUX FALLS VA HEALTH CARE SYSTEM OVERVIEW OF SERVICES: Contractor shall provide storage, delivery, installation, repair (when required) and pick-up of VA owned durable medical equipment for beneficiaries of the Department of Veterans Affairs (VA) Medical Center in Sioux Falls, South Dakota in strict accordance with the terms and conditions of this statement of work. GOVERNMENT OWNED ITEMS: Contractor shall deliver or pick up recovered government-owned equipment, e.g. wheelchairs, power chairs, scooters, hospital beds, trapezes, patient lifts, wheelchair lifts, modular ramps, etc., in accordance with the terms, conditions and specifications set forth herein. Deliveries and pickups are to be made at such times and in such quantities as required and as specified by the VA Contracting Officer or his/her designee. Delivery and pick-up charges shall be in accordance with rates specified. TIME FRAME FOR DELIVERY AND INSTALLATION SERVICES: Contractor shall pick up, repair, or deliver an item or items within three working days from receipt of notification from the Program Manager, Prosthetics and Sensory Aids Service (PSAS), Contracting Officers Representative (COR) or his/her designee. Contractor shall pick up or deliver an item within 24 hours when an emergency service is specified by the PSAS or COR. If a situation arises where the delivery cannot be scheduled within three working days after notification, the initiator of the VA delivery order shall be contacted immediately. WORK HOURS: The services covered by this contract shall be furnished by the Contractor as defined herein. The Contractor shall be available as scheduled. The Contractor shall not be required, except in case of emergency, to furnish such services on a Federal Holiday or during off-duty hours as described below: The following terms have the following meaning: Work Hours: Monday through Friday, 8:00 a.m. to 4:30 p.m. Non-Work Hours: Monday through Friday, 4:31 p.m. - 7:59 a.m., and all Saturdays and Sundays. Federal Holidays: The holidays observed by the Federal Government are: New Year s Day January 1 Martin Luther King Jr. Birthday Third Monday in January Presidents Day Third Monday in February Memorial Day Last Monday in May Juneteenth June 19 Independence Day July 4 Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25 Or any other day specifically declared by the President of the United States of America to be a Federal Holiday. When one of the holidays falls on Sunday, the following Monday shall be observed as a Federal Holiday. When a holiday falls on a Saturday, the preceding Friday shall be observed as a Federal Holiday. DELIVERY LOCATIONS: The following represents primary delivery locations for each VA Medical Center-this list is not all inclusive: Geographic Area One: Sioux Falls VA Medical Center. The following counties in South Dakota: Aurora, Beadle, Bon Homme, Brookings, Brown, Brule, Buffalo, Campbell, Charles Mix, Clark, Clay, Codington, Day, Davison, Deuel, Douglas, Edmunds, Faulk, Grant, Gregory, Hamlin, Hand, Hanson, Hughes, Hutchinson, Hyde, Jerauld, Kingsbury, Lake, Lincoln, Lyman, McCook, McPherson, Miner, Minnehaha, Moody, Potter, Sanborn, Spink, Sully, Tripp, Turner, Union, Walworth, and Yankton. The following counties in Minnesota but not limited to: Cottonwood, Jackson, Lac Qui Parle, Lincoln, Lyon, Martin, Murray, Nobles, Pipestone, Rock, and Yellow Medicine. The following counties in Iowa but not limited to: Cherokee, Clay, Dickinson, Emmet, Lyon, Obrien, Osceola, Plymouth, Sioux, and Woodbury. The following counties in Nebraska but not limited to: Antelope, Boyd, Brown, Cedar, Cherry, Dakota, Dixon, Holt, Keya Paha, Knox, Pierce, Roch, Thurston, and Wayne. NON-SOLICITATION/NON-DISCRIMINATION: Contractor shall conduct business hereunder, only with the appropriate VA office and in no case deal directly with or solicit beneficiaries of the VA. The contractor shall provide all services specified in this contract for any person determined to be eligible by the PSAS, COR or his/her designee regardless of the race, color, sex, religion of national origin of the person(s) to whom such services are rendered. The contractor further warrants that he/she shall not resort to sub-contracting as a means of circumventing this provision. QUALIFICATIONS: Offers shall be considered only by bidders who are regularly established home and healthcare businesses and who are financially responsible and have the necessary equipment, personnel and facilities to furnish service at the volume specified for all requirements under this contract. Successful contractors shall meet all requirements of the State and City codes regarding operations of this type of service. Contractor must be Joint Commission accredited or be accredited by an equivalent national organization and provide documentation of meeting the Joint Commission standards. The contractor must maintain accreditation and meet all standards of accreditation throughout the entire contract period. Failure to maintain Joint Commission Accreditation or equivalent standard may be grounds for termination of this contract. The contractor shall be asked to submit a completed Periodic Performance Review (documentation of meeting Joint Commission standards) annually--90 days prior to the end of the contract period EQUIPMENT, STORAGE AND INVENTORY CONTROLS: All equipment and supplies initially provided under the terms of this contract shall be jointly inventoried by the contractor and VA designated official. The property shall be immediately placed on the inventory listing by the contractor who must ensure an accurate inventory record is available and always maintained. The contractor shall maintain a separate, detailed cumulative inventory of all items stored under the terms of this contract. Inventory listing shall contain information as to the location, condition, disposition, manufacturer, model, serial number, and any modification(s) incorporated therein. It should also include documentation that the items have been serviced, functioned checked, cleaned, and stored in accordance with the terms of the contract and Joint Commission standards. The inventory location shall be of sufficient size to store components for patient lifts, hospital beds, and other DME as appropriate. A copy of this Inventory shall be provided to the COR after close of business on the last workday of each month. All items listed on the inventory shall be made immediately available for issue/reissue. The contractor shall maintain a clean environment for storage and delivery of equipment and delivery vehicle(s). Equipment management shall be compliant with established Joint Commission guidelines and standards. All government owned property (GOP) shall have a VA provided identification label attached. The VA contracting officer or COR may conduct joint inventories at any time. The contractor shall request disposition instructions for all items that can't be reissued. The PSAS Manager or COR shall inform the contractor in writing of the method to be used for disposing of items. For items that leave the contractor's possession for repairs or other authorized reasons, a receipt shall be obtained by the contractor and kept available for proper record keeping. The contractor may be held financially liable for replacement cost for all property turned over to the contractor by the VA, or picked up from veteran beneficiaries upon request of the VA, when it can't be accounted for because of joint inventory. Replacement equipment that is lost due to contractor negligence shall be purchased by the VA and the charged to the contractor. DELIVERY/SET UP/ADJUSTMENTS AND INSTRUCTIONS: When medical equipment that has been recovered from veteran beneficiaries is to be reissued, the contractor agrees to reissue these items first and to deliver, set up, adjust, and instruct in their care and use at the rate specified on this contract. If reissued equipment is not available, the VA Prosthetics staff shall procure the item and the contractor shall deliver, instruct, or set-up in the Veterans home. A receipt or notice of delivery showing contractor's name, telephone number, address, and equipment instructions shall be provided to the veteran/caregiver in the event service or repairs are required. The contractor should wear attire consistent with their business name…