V222--RFQ SHUTTLE SERVICES FOR VA CENTRAL CALIFORNIA HEALTH CARE SYSTEM
Open — responses due 19 Nov 2026 (6 days left) · Unrestricted (full and open) · Department of Veterans Affairs (VA) · NAICS 485410 · Solicitation 36C26127Q0051
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Description
Question and Answer Section B.2 prices each CLIN per day for a defined number of buses and hours. PWS Section 3 states the Government may increase or decrease shuttle bus counts and "shall only pay for services provided," and the PWS requires invoices to list each vehicle and its hours of operation. If the Government orders fewer or more buses or hours than a CLIN describes, how will the day rate be adjusted? Should offerors assume a proportional per-bus-hour adjustment derived from the CLIN unit price? VA response Yes, a proportional per-bus-hour adjustment will be made. CLINs 0001 and 0002 state that at least one of the seven buses must be ADA compliant to supplement Route C during peak hours. Please confirm that this supplemental bus is one of the seven buses in CLINs 0001/0002, and not an additional bus beyond the eight the Government estimates in PWS Section 3 VA response - Confirmed. The additional ADA-compliant shuttle that supplements Route C during peak hours is one of the seven peak-period buses under CLINs 0001 and 0002. Together with the one dedicated ADA-compliant Route C shuttle operating from 5:00 am to 5:30 pm, the Government estimates a total requirement of eight shuttles. PWS Section 4 shows the Route C peak supplement running 3:00 pm 5:30 pm, while CLIN 0002 runs 3:00 pm 6:00 pm. Please confirm the afternoon service window for the supplemental ADA bus. VA response Confirmed. The afternoon service window for the additional ADA-compliant shuttle supplementing Route C is 3:00 pm to 5:30 pm as this specific lot will close at 5:30pm. The Target Lot and Masonic Temple are available until 6:00 pm. Will the Government issue a single task order at award covering all of Ordering Period 1, or periodic task orders? Please also state the anticipated award date VA response One task order will be issued for Ordering Period 1. We would like to award the contract within 30 days of the solicitation response due date is possible. Will the Government consider an economic price adjustment for fuel (FAR 52.216-4) given current fuel price volatility? If not, please confirm fuel risk remains with the contractor under the firm-fixed-price terms? VA response Economic Price Adjustment will not be included as part of this contract. Please confirm that FAR 52.222-43 applies at the start of each ordering period, so that wage determination revisions incorporated at each anniversary will be addressed by contract modification. VA response The latest revision of the wage determination will be incorporated into the contract for each ordering period. Clause 52.222-42 identifies 31290 Shuttle Bus Driver, and Attachment 2 (WD 2015-5609, Rev. 31) lists both 31290 Shuttle Bus Driver and 31030 Bus Driver. PWS Sections 5 and 9.2 require a Class B license with passenger endorsement. Please confirm that 31290 Shuttle Bus Driver is the applicable classification for drivers under this contract. VA response Confirmed. 31290 Shuttle Bus Driver is the applicable classification for drivers under this contract as it relates to drivers operating shuttle services that move passengers between designated locations (i.e. parking facilities, campuses, airports, hospitals, or similar installations). Is there a current or recent incumbent providing this level of effort (LOE)? If so, can you please provide the incumbent name, contract award number and contract award value? What changes have been made from the old contract to the new contract? Can the provide an IGCE range or historical pricing? VA response Only questions pertaining to this solicitation will be answered. Please provide available ridership data by route and time period (for example, average and peak boardings per hour at each pickup location), and the number of buses currently in service on each route. VA response - The PWS statement that approximately 1,200 or more employees are anticipated during the weekday morning and afternoon peak periods is confirmed. With a consistent average that 20 employees are transported per trip, approximately 6-8 trips are made by each shuttle bus for each morning and peak hour timeframe. The specific number of routes completed for each lot varies from day-to-day based on employee utilization of each parking lot. Morning Peak Hours: 5:00 am 9:00 am and Afternoon Peak Hours: 3:00 pm 6:00 pm, are confirmed and this spans across all pickup locations. There will be an observable drop in routes run after 8:00 am as most employees begin their tours at 8:00 am. Similar for afternoon, there will be an observable increase in route run after 4:30m pm, as this is when most employees end their tours. Currently, there are 7 buses that collectively service Route A and Route B. With 1 ADA bus dedicated to Route C that covers the time period between 5:00 am 5:30 pm. For Route C, additional ADA compliant shuttles that are primarily dedicated to Route A and Route B can support non-routine circumstances to remain under 15 minute wait times when there is an influx of ADA passengers that need transport. Please provide any current route maps for Routes A, B and C, including the designated pick-up and drop-off zones at each off-site location and at VACCHCS Bldg. 1 referenced in PWS Section 6.1, and any required ingress / egress points or travel restrictions on the VACCHCS campus. VA response Current route maps provided (Route Maps). Routes represented in dark blue would be the directions for the shuttle coming from the offsite parking lots to the VA medical center. Route map will list parking lots as Lot 2, 3, 4. Lot 2 = Route C Lot 3 = Route B Lot 4 = Route A The pick-up/drop-off zone at the medical center is located at the back of the medical center and is approached from Fresno Ave. and making the turn to go eastbound on Harvard Ave. Designated signs will be placed on wall next to loading zone that runs along Harvard Ave. Medical center shuttle zone is located on Harvard Ave. and will require no use of ingress/egress points. Alternate routes will be taken when departing back of medical center to offsite parking lots as buses will be continuing their path going eastbound on Harvard Ave. Lot 2 = Route C: Will have one point of entry and exit. No defined pick-up/drop-off zone. Buses will enter parking area and stop in place to safely pick-up/drop-off employee while not impeding flow of vehicles entering/exiting parking lot. Lot 3 = Route B: Entry point will be located on right-side of Masonic Temple infrastructure. Exit will be on opposite site (left-side of building). No defined pick-up/drop-off zone, but buses will look to part toward the middle, left-side of the parking lot to not impede flow of vehicles entering/exiting parking lot. Lot 4 = Route A: Multiple entry ways as buses navigate through large parking lot shared by Target and surrounding businesses. Lot 4 will be located directly behind the Golden Dynasty restaurant. Buses will not enter this parking lot area that is fenced off from main parking lot. Buses will park alongside fence as designated pick-up/drop-off zone. Route C bus operates continuously from 5:00 am to 5:30 pm. Is there an approved location on the VACCHCS campus or at the Route C pickup point where this vehicle may lay over briefly between trips and during driver relief? VA response Route C bus may continue to use the pick-up/drop-off zone at the back of the medical center throughout the day and is approached from Fresno Ave. and making the turn to go eastbound on Harvard Ave. This area is designated with shuttle signs and zone will be restricted to shuttle buses only. Please identify the background investigation and PIV / identification card requirements for drivers and the on-site supervisor under clause 852.204-72, and the typical processing time, so offerors can account for it in the mobilization plan. VA response Non US Citizens, VHA Personnel Security Intake will be 30-90 days for completion (Active Passport, Birth Certificate, Valid ID, and Green Card). US Citizens do not complete this requirement. Flash Badges will be established rather than PIV Badges. Backgrounds checks will be completed in 2-3 weeks upon submission of appropriate forms to WMC Personnel Security. USAccess profile is established, fingerprints are taken, and results of successful adjudication is complete within 30 days. Badge will be available for pickup and contractor/driver will coordinate pickup with PIV office as a walk-in. For badge pickup, two forms of ID (real ID, valid passport, SSN card). If background checks come back as favorable from Personnel Security, driver may being right away as USAccess process is completed for badge creation/retrieval. Please confirm the Government's method for measuring the 95% wait-time compliance standard in PWS Section 16.2. Will contractor-provided GPS or trip records serve as the basis of measurement? VA response - The COR will review response-time records monthly to determine compliance with the requirement to maintain at least a 95% rate of wait times…
Version history
SAM.gov has posted 7 notices under solicitation 36C26127Q0051, oldest first.
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