U099--VIRTUAL EMPLOYEE WHOLE HEALTH

This is a SOURCES SOUGHT announcement only. It is neither a solicitation announcement nor a request for proposal or quote and does not obligate the Government to award a contract. Responses to this Sources Sought must be in writing. The purpose of this Sources Sought Announcement is for market research, to make appropriate acquisition decisions, and to gain knowledge of potential qualified businesses capable of providing the following: Virtual Employee Whole Health Platform for St. Louis VAMC *** See Statement of Work below for details *** If this is within your capability, please respond with the information below: Company Name Address Point of Contact Phone, Fax, and Email UEI number GSA Contract (as applicable) Capability Statement that clearly and convincingly identifies your ability to fulfill this requirement. Brochures of product being offered to include specifications. Meet the Buy American statute FAR 52.225-1 Authorized service provider letter from OEM Interested firms are reminded that in accordance with FAR 4.203, prospective contractors shall complete electronic annual representations and certifications to be considered for award. In addition, FAR 4.203 states that prospective contractors shall be registered in the System for Award Management (www.SAM.gov) database. All Service-Disabled Veteran Owned Small Businesses (SDVOSB) and Veteran Owned Small Businesses (VOSB) shall be verified in SBA at Small Business Search . Point of Contact for this Sources Sought is: veronica.flores@va.gov Department of Veterans Affairs Network Contracting Office -15 3450 S. 4th Street Trafficway Leavenworth, KS. 66048 Statement of Work for Virtual Employee Whole Health Platform Contract Title. Implement a Virtual Online Employee Whole Health Platform Background The VA Saint Louis Healthcare System (VASTLHCS) seeks to procure and implement a comprehensive, enterprise-level, integrated digital Whole Health and wellness platform designed to support all employees across all sites of care (virtual and available via mobile app or computer) and all shifts (24/7). This initiative supports the Veterans Health Administration (VHA) long-term strategic priority to address: Occupational stress Burnout Compassion Fatigue Workplace turnover and related workforce shortages Employee engagement and retention Enhance mission readiness. Scope VASTLHCS is looking to purchase a wellness platform that will deliver an inclusive, user-centered, digital solution designed to improve overall employee health and well-being across all domains of Whole Health while strengthening workforce resilience, morale, and mission readiness. The platform must provide comprehensive programming across all Whole Health domains and integrate fitness, nutrition, sleep, stress management, financial well-being, chronic disease support, resilience training, and workplace culture tools. This virtual wellness platform must be: Accessible to all VASTLHCS employees across all sites of care (including telework, Community Based Outpatient Clinics and annexes, and off-tour staff) Function 24/7 to be available across all shifts Configurable for hospital branding and internal communications (e.g., have an interactive message board for posting employee appreciation and promoting internal events for the hospital). Supportive of inclusive wellness, meaningful recognition, and data-driven engagement Utilize different learning modalities (e.g., audio-only, videos, modules, articles) Building and resourcing an Employee Whole Health Program is a communicated priority at every organizational level throughout the VA. Department of VA FY2026-2030 Strategic Plan Objective 3.1.3: Foster accountability and recognize excellence to strengthen employee well-being and retention programs. Objective 5.1.3: Enhance program evaluation and evidence gathering Objective 5.3.3: Ensure Mission Resilience and continuity of operations VA St. Louis Health Care System FY25-26 Strategic Priority Goals. Goal 2: Recruit and Retain a World Class Healthcare Team. Desired outcomes: The VASTLHCS will foster a culture of a Learning Organization to engage and develop employees in a supportive and innovative environment. Every employee on the VASTLHCS team is key to providing World Class Care to our Veterans. Emphasis will be placed on developing a world class healthcare team through recruitment, retention, engagement, and employee well-being activities. Enhance employee wellbeing by promoting a healthy work environment that improves satisfaction and work-life balance. Create an environment that promotes comfort, productivity, and safety. Goal 3: Investing in Today, Resourcing the Future. Desired outcomes: The VASTLHCS is a high reliability organization that maximizes innovation, technology, infrastructure, teamwork, and resources to deliver world class care to Veterans. This comprehensive wellness platform will address gaps in the STL VA HCS Employee Whole Health Program by providing employees the tools to support increased employee wellness and resilience to improve employee health, satisfaction, and mission readiness. Per VHA Directive 1445, establishing a robust Employee Whole Health Program is a priority for each VA medical center facility and supports VA initiative to reduce employee burnout and turnover, and enhance workforce resilience and talent retention. Specific Tasks Comprehensive Whole Health Programming: The contractor must provide regularly updated, evidence-based (ensuring content accuracy and credentials instructors when applicable), educational and interactive content in multiple formats that support all learning styles and preferences (video, audio-only, podcasts, live webinars, toolkits, quizzes and games to increase interactive engagement with content). Programming must include: Fitness and Movement: On-demand and schedulable fitness classes adaptable to all ability levels, short-duration movement modules that adhere to time constraints of work breaks (e.g., less than 15 minutes), stretching and ergonomic programs, adaptive workouts, prenatal classes, fitness and movement screenings Nutrition and Metabolic Health: Healthy meal planning tools, recipes with video instruction, metabolic health education, chronic disease management support (e.g., diabetes, pain management/anti-inflammatory diet) Sleep and recharge: Sleep improvement programs, fatigue management resources, stress recovery strategies Mindfulness and Cognitive Resilience: Mindfulness training, stress reduction strategies, gratitude practices, mind-body programming Financial and Occupational Well-being: Financial wellness education, work-life balance support, time management and productivity training Social and Workplace culture: Collaboration tools, newsfeed for celebrations (milestones, birthdays, team wins), community groups and engagement forums, regular and customizable team-based wellness challenges across various domains of wellness, recognition tools aligned with organizational values to promote positive health behaviors and strengthen workplace culture, community engagement forums Personal Development: community engagement, values exploration, productivity enhancement strategies, strategies to improve goal setting and attainment Spirit and Soul: mind-body-spirit classes, spiritual wellness activities, self-discovery exercises Surroundings: decluttering to boost productivity, creating calm environments, ergonomics and safety at work A self-guided digital health hub for employees with: Health risk assessments and screenings (e.g., age, risk factors, family health) to support personalized health planning Option for employees to use in-app habit tracking or similar task-completion tracking/logs (e.g., food log, hydration tracker, sleep log), with the capacity to integrate with individual s personal activity trackers (e.g., Apple or Samsung Health Apps, FitBit, Garmin, etc.) Activity and program engagement tracking and ability to incentivize engagement with gamification of participation (e.g., personal progress dashboard, customizable leadership boards) Values-based goal setting to help employees customize recommendations AI-supported evidence-based recommendations and search feature that is able to capture key words in description of the content (not limited only to a title search) Predictive analytics to support engagement and behavior change Engagement model to increase sustained engagement by including: Interactive, customizable, and unlimited number of wellness challenges that can occur across different areas of health Customizable rewards-based participation structure Pulse checks, knowledge check-ins, or similar function to promote more active engagement rather than passive viewing Leaderboards that can be customized to teams or based on challenges or different thematic content A newsfeed for a curated stream of updates, posts, and interactions for St. Louis VA employees to allow for promotion of local offerings and initiatives, celebration…