6830--Campus Propane Delivery

Combined Synopsis-Solicitation for Commercial Products and Commercial Services Effective Date: 04/18/2025 Revision: 02 THE PURPOSE OF THIS AMENDMENT IS TO: 1. Respond to questions received . See attachment 2. Extend the Response Due Date to Tuesday, 02 June 2026 at 5:00 PM EST 3. Incorporate clause 522.22-90 - Addressing DEI Discrimination by Federal Contractors (APR 2026) in compliance with Executive Order 14398 4. Correct General Information to reflect Open Market Solicitation Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-04. This solicitation is open market No Set Aside Used The associated North American Industrial Classification System (NAICS) code for this procurement is 324110, (Petroleum Refineries) with a size standard 1500 Employees. The FSC/PSC is 6830. The VA Maine Healthcare System is seeking a qualified vendor capable of providing Propane Delivery Services for Togus VA Medical Center per the Performance Work Statement below. All interested companies shall provide quotations for the following: Supplies/Services YEAR Est. Propane Usage Per Year Est. Propane cost Per Gallon Est. Total Cost Per Year BASE YEAR 33000 OPTION 1 33000 TOTAL: STATEMENT OF WORK (SOW) Campus Propane Delivery Department of Veterans Affairs VA Maine Healthcare System Place of Performance: VA Maine Healthcare System 1 VA Center, Augusta, ME 04330 Period of Performance: Base year, with up to one (1) option year, based on satisfactory prior performance. VA Maine Healthcare System located at 1 VA Center, Augusta, ME 04330 is seeking a licensed and insured propane delivery provider. The VA Maine Healthcare System uses propane for heating, generators, cooling, and cooking needs. Vendor shall be able to offer propane delivery to 14 locations on the campus. All fill locations are outside and can be filled using a standard delivery truck. Vendor will have to provide their own appropriately sized tanks. Vendor must coordinate with the Contracting Officer Representative (COR) to connect and install their tanks to allow for a minimal disturbance to the system. Each system must be fully functional by the end of each day. Vendor will be responsible for all required tank inspections during the contract base period and option year, if exercised. The VA will not call the supplier when each tank is in need of filling. The supplier shall fill tanks to avoid uninterrupted service and be available on an as-needed basis for emergencies or extremely cold periods when higher fuel consumption is anticipated. All requests for emergency fuel deliveries must be filled within 24 hours of the time the order is placed. Specifics of the propane tank locations, sizes, and historic usage can be found below: Campus Tank Inventory Approximate FY 25 Consumption (gal) 2-100 gallon @ Building 88 Shed 310 100 gallon tank @ FIRE DEPT GRILL 100 100 gallon tank @ GAZEBO GRILLS 100 100 gallon tank @ BLG238 BOILER PLNT IGNITION 100 100 gallon tank @ QUARTERS 16 GENERATOR 100 100 gallon tank @ QUARTERS 18 GENERATOR 100 325 gallon tank @ BLDG245 OLD WASTE WATER PLANT 3354 1000 gallon tank @ BLDG255 TANK 1832 1000 gallon tank @ Quarters 1 8283 1000 gallon tank @ Quarters 2 3915 1000 gallon tank @ Quarters 3 4114 1000 gallon tank @ Quarters 4 3777 2-100 gallon tanks @ BLDG 204 Kitchen 4107 2-100 gallon tanks @ the Mason Hut. 2144 Propane consumption is estimated to be 33,000 gallons annually during this contract period. Vendor shall be responsible for maintaining the tanks (including required inspections) and fuel line going to the regulator, including the regulator. Fuel line from regulator into the building is VA responsible. For clarity, if a propane line or regulator were to fail, corrode, break, or become damaged (aboveground or underground), all associated repair costs shall be performed by the vendor at no additional cost to the VA. This could include excavation and ground/pavement restoration if the line is underground. Vendor shall install their own remote monitoring equipment so tank levels can be checked at the Vendors facility, so deliveries can be scheduled appropriately. Supplier shall also provide a certification for each shipment or delivery that includes: Name of fuel supplier Date of delivery Volume of fuel delivered in shipment per location. Either separate invoice for each tank or a breakdown by tank on one invoice The Contractor must submit a comprehensive Spill Prevention & Response Plan for approval. The Plan must demonstrate effective prevention and containment of any fuel spills. The Contractor must certify that their drivers have been trained on spill prevention. The Plan must also include an effective means of communication during a spill containing 10 or more gallons. The Plan shall include emergency contact numbers for: their own company, remediation companies and State & Federal authorities in the event of a major fuel spill containing 10 or more gallons. The VA utilizes VISTA to issue a purchase order and liquidate invoices. Failure to register in VISTA may result in exclusion from the issuance of a VA contract. This determination will be at the discretion of the Contracting Officer. Interested parties with no prior VA contracts can apply here: https://www.cep.fsc.va.gov/ The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services [Attention CO: www.sam.gov registration is required to be complete at time of submission of response.] Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/ in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services. If paragraph (j) of the provision is applicable, a written submission is required. FAR 52.212-2 Evaluation-Commercial Products and Commercial Services [In accordance with FAR 12.301(c) when the use of evaluation factors is appropriate, the contracting officer may (1) Insert the provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, in solicitations for commercial products or commercial services (see 12.602); or (2) Include a similar provision containing all evaluation factors required by 13.106, subpart 14.2 or subpart 15.3, as an addendum (see 12.302(d)).] The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services (Nov 2023) 852.219-73 - VA Notice of Total Set-Aside for Verified Service-Disabled Veteran-Owned Small Businesses. 852.204-70 Personal Identity Verification of Contractor Personnel The following clauses are applicable: 52.204-10, Reporting Executive Compensation & First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note), 52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023) (Section 102 of Division R of Pub. L. 117-328), 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (Jan 2025) ( 31 U.S.C. 6101 note), 52.219-28, 52.219-33, Nonmanufacturer Rule (SEP 2021), 52.222-3, Convict Labor (JUN 2003), 52.222-26, Equal Opportunity (SEP 2016), 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020), 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020), 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021), 52.222-41, Service Contract Labor Standards (AUG 2018), All quoters shall submit the following: (1) A Firm Fixed Price Quote which shall be received on or before the date and time specified in Section (xv) of this solicitation. (2) A proposal outlining technical capabilities in accordance with the Statement of Work (3) Quote Format: The submission should be clearly indexed and logically assembled in order of the evaluation criteria below. All pages of the quote shall be appropriately numbered and identified by the complete company name, date and solicitation number in the header and/or footer. Questions: Questions shall be submitted to the Contracting Officer in writing via e-mail. Oral questions are not acceptable due to the…