C--Replace Fire Alarm System AE Design 515-14-123

This procurement is restricted to Service Disabled Veteran Owned Small Business (SDVOSB) firms located within a 300 mile radius of the Battle Creek VA Medical Center, 5500 Armstrong Rd, Battle Creek, MI 49037. The mile restriction is in compliance with VAAR 805.207 (b). This requirement is being procured in accordance with the VAAR 836.606-73 as implemented in FAR Subpart 36.6. Description of work to be performed includes: Architect-Engineering services are required for Schematics, Design Development, Construction Documents, Technical Specifications, Construction Period Services, Site Visits, Cost Estimates, and all other related information for Project #515-14-123, Replace Fire Alarm System. The project will include design work for the preparation of 100% complete working drawings and contract documents using edited VA Master Specifications to complete the following: I. STATEMENT OF AE TASKS A. The AE shall furnish all services for a complete schematic design, design development, construction documents, bid documents, site visits, cost estimates, as-built documentation, and construction period services and all other related information for project 515-14-123 Replace Fire Alarm System for 30 buildings at the Battle Creek VA Medical Center in Battle Creek, MI. 1) Necessary site survey work such as verifying existing conditions, verifying record drawings, and verifying and analyzing utility systems shall be accomplished in conjunction with preparation of Schematic Design, and Design Development. 2) The A/E shall design a station wide fire monitoring system to be installed parallel to the existing system. Redundant monitoring: primary at building 25 and redundant at police department building 2. The system shall be designed to be monitored by wireless network including transmitters, receivers, and transceivers, including all permits, and FCC application for equipment frequency allocation. 3) The A/E shall evaluate each building to determine which field devices need to be added in accordance with current codes. 4) The AE will be required to attend in person (or Senior Delegate of AE) to pre-bid meetings, a pre-construction meeting, project construction meetings and a final inspection meeting. There will also be various construction site meetings that will require a representative of the AE. 5) AE will provide meeting notes / minutes for meetings and conference calls. 6) The A-E shall provide competent design and construction period services utilizing individuals who are adequately knowledgeable of the various design disciplines including but not limited to architectural and engineering of structural, mechanical, electrical, and special systems as required by the project. Changes in personnel from those who are proposed in negotiations, interviews, kick-off meeting, and/or A-E submission forms must be approved in writing. The registered individuals who will stamp the completed documents shall accomplish engineering design work. B. The AE shall provide cost estimation, project scheduling & phasing, bid period and construction period services as further described in the contract. Estimates shall have a full itemized line item breakout commensurate with the degree of design accomplished. At the Schematic Design phase, square foot estimates would be adequate. As the design progresses in detail, so the estimate would progress in detail. C. The AE shall provide bid documents in both hard paper copies and electronic format. Electronic format shall include AutoCAD and Microsoft Word/Excel as well as PDF format for all. Final PDF of the construction drawings shall include the professional stamp. D. AE shall design construction to phase and coordinate work to minimize disruptions to medical center operations. Outages shall be minimized and temporary conditions planned to maintain critical utility systems. Suitable space/access for mechanical room equipment maintenance must be maintained throughout construction. To keep the number of outages to a minimum, group common work. Phasing of interruptions shall be clearly indicated on the construction documents. E. A-E shall design within funding limitations. AE shall coordinate cost control measures with COR to design within funding limits. Cost control alternatives shall be explored in Design Development (DD's). The AE is required by national VA directive to include a 20% bid deduction. F. Review AE Quality Alerts from the TIL. Design completion timeframe of 190 days after receipt of the Notice to proceed. The A/E firm shall also be required to perform construction period services after award of the construction project contract. In accordance with FAR 36.204, the estimated magnitude of the resulting construction project is between $1,000,000 and $5,000,000. Qualifications (SF330) submitted by each firm for Project #515-14-123 for "Replace Fire Alarm System" will be reviewed and evaluated based on the following criteria: Prospective firms are required to address all selection criteria within submitted SF330 packages using additional pages as required and SF 330 submissions including any additional pages are not to exceed fifty (50) pages. Selection criteria shall be in accordance with Federal Acquisition Regulation (FAR) Part 36.602-1 and VA Acquisition Regulation (VAAR) Part 836.602-1 as follows: (1) Professional Qualifications: the qualifications of the individuals which will be used for these services will be examined for experience and education and their record of working together as a team. The specific disciplines which will be evaluated are architectural, engineering, and estimating. (2) Specialized Experience and Technical Competence: specific experience and technical skill in the type and scope of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials. (3) Capacity to Accomplish the Work: the general work load and staffing capacity of the design office which will be responsible for the majority of the design and the ability to accomplish the work in the required time will be evaluated. (4) Past Performance: the past performance of the firm on contracts relevant in scope to the advertised project that were accomplished with the Department of Veterans Affairs, other Government agencies, and private industry in terms of cost control, quality of work, and compliance with performance schedules will be examined. Project past performance references older than 3 years will receive a lesser score than those references for projects accomplished within the past 3 years. (5) Location of Design Firm: the geographic proximity of each firm to the location of the VA Medical Center will be evaluated. This criterion will apply to the office from which the majority of the design services will be performed. Scoring will be based off of the proposed location of the prime contractor firm for this category. Scoring shall be as follows: within 75 miles - Excellent (Blue); 76-125 miles - Very Good (Green); 126-175 miles - Acceptable (Yellow); 176 - 225 miles - Marginal (Orange); 226 - 300 miles - Poor (Red). (6) Claims and Terminations: record of significant claims against the firm or terminated contracts because of improper or incomplete architectural and engineering services will be examined. (7) Reputation in A-E Community: reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness. (8) Specific experience and qualifications: of personnel proposed for assignment to the project and their record of working together as a team. FAILURE TO CLEARLY ADRESS ALL EIGHT LISTED EVALUATION CRITERIA AND INFORMATION REQUIRED BY THE SUBMISSION REQUIREMENTS BELOW MAY RESULT IN REJECTION OF SF330. The NAICS Codes for this procurement is 541310 Architectural Services and small business size standard of $7.5 Million. Award of a Firm Fixed Price contract is anticipated. Anticipated time for completion of design is approximately 190 calendar days including time for VA reviews. The A/E firm shall also be required to perform construction period services if award of a construction project contract is made. DATABASE REGISTRATION INFORMATION: VERIFICATION OF STATUS OF APPARENTLY SUCCESSFUL OFFEROR THIS ACQUISITION IS 100% SET-ASIDE FOR QUALIFIED SERVICE DISABLED VETERAN OWNED SMALL BUSINESS AE FIRMS IN COMPLIANCE WITH VAAR 852.219.10. ONLY BUSINESSES VERIFIED AND LISTED IN THE VENDOR INFROMATION PAGES DATABASE (http://www.vetbiz.gov) SHALL BE CONSIDERED. SYSTEM FOR AWARD MANAGEMENT (SAM): Federal Acquisition Registrations require that federal contractors register in the System for Award Management (SAM) database at www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors are encouraged to ensure that they are registered in SAM prior to submitting their qualifications package. THE…