ISO 450001 Certification and Maintenance

This is a Sources Sought only. You MUST send an e-mail to the POC (heather.j.petersen.civ@army.mil) that includes the following: 1) Company Name 2) Cage Code or EUI number 3) Company POC, e-mail address, and phone number 4) Capability statement that outlines you have and can complete the work outlined below. _______________ Scope of Work (SOW): Scope of Work B.1 The contractor shall provide all necessary services and support to assist RIA-JMTC in certifying to, obtaining and maintaining the most current revision of each International Standard Organization (ISO) certification that RIA-JMTC deems necessary. B.2 This performance work statement (PWS) describes the general requirements and deliverables required for this effort through the end of the contract. Each ISO certification required by RIA-JMTC will be included as an appendix to this PWS and will describe the specific requirements and deliverables for that ISO certification. Unless specifically stated, the general requirements and deliverables of this PWS will apply to each ISO certification. The Government will add a new appendix to this PWS for new RIA-JMTC ISO requirements. All revisions/changes to the PWS will be coordinated with the Contractor. GENERAL REQUIREMENTS C.1.1 The Offeror shall be accredited to ISO 17021 and the ANAB with a scope of accreditation that includes but is not limited to, ISO 45001:2018. The Offeror cannot have any previous suspensions or revocations of their accreditation. The contractor shall have objective evidence that they ve performed successful completion of two ISO audits specific to RIA-JMTC s requirements on DoD facilities of greater than 1000 personnel. C.1.2 RIA-JMTC shall be scheduled for audits to ensure no lapses of any certificates. It is the intention of RIA-JMTC to schedule all audits in one calendar week each year. Deviations from the intended scheduling may be necessary to achieve initial registration and may occur at the discretion of RIA-JMTC. Section C1.2-ISO 17021 requires a surveillance audit once per calendar year. No lapse in certification will occur if audits are conducted once per calendar year. A recertification audit occurs 60 days prior to expiration of a certificate. C.1.3 The contractor and/or sub-contractor shall abide by all applicable requirements of ISO for the duration of this contract. C.1.4 The Certification Body shall conduct all pre-assessment and formal registration audits including review of documentation. Reviewing RIA-JMTC s documentation shall be performed at least two weeks in advance of any formal audit. C.1.5 The Certification Body shall provide registration audits and/or Surveillance/Maintenance Audits to be conducted, to maintain the requested ISO certification through the end of the contract. C.1.6 The specific schedule for each of these audits shall be agreed upon between RIA-JMTC s Management Representative and the Certification Body. The audit duration is governed by IAF. The Government may require additional audit days to allow for a more extensive audit than what the IAF recommends. C.1.7 The scope of the certification is not segmented but rather is inclusive of the entire facility except for RIA-JMTC s exclusions mentioned previously. Therefore, audits shall be performed facility wide, simultaneously over one calendar week, or in the scheduled timeframe, to avoid unnecessary disruption of the organization. C.1.8 Sub-contracting. Contractor shall not sub-contract the certification process to a third party. Contractor must be able to perform all aspects of the certification process upon award of the contract. C.2 DELIVERABLES. The ultimate deliverable under this contract is formal ISO certification/maintenance during the period of the contract. In addition, the Certification Body shall provide the following: C.2.1 Information regarding the certification process, including processing complaints and appeals and any associated fees. This should be provided prior to each audit. C.2.2 The name of, and when requested, background information on each member of an audit team. Such information should be provided sufficiently in advance of the audit to allow reconstitution of the audit team in the event RIA-JMTC objects to any audit team member. C.2.3 Provide an audit plan, at least 30 days in advance of each audit to allow an agreement between RIA-JMTC and the Certification Body s lead auditor on dates, times, and areas to be audited. This notice shall include a single point of contact with which RIA-JMTC will communicate. C.2.4 After any audit is complete, the Certification Body is required to provide an electronic audit report. C.2.5 Upon an initial or re-registration audit, the Certification Body must notify RIA-JMTC of the decision to certify or not certify. If the decision is to certify, the Certification Body is required to provide a certification document to RIA-JMTC. C.2.6 The Certification Body is required to communicate audit results during and after an audit and to respond to RIA-JMTC s response to any nonconformance. The results of the Certification Body s review of such response to nonconformities shall be reported to RIA-JMTC. C.2.7 Transfers of certificates for RIA-JMTC; Note: Transfer of certificates means that RIA-JMTC maintains certification by an Accreditation Body which is a member of the IAF (International Accreditation Forum) and those responsibilities are being assumed by another Accreditation Body which is a member of the IAF (International Accreditation Forum). New certificate reflects new Certification Body. C.2.8 Audit support for the certification or maintenance of certifications of RIA-JMTC. All information that could potentially affect certification to ISO shall be communicated to the RIA-JMTC representative immediately when found. C.2.9 Any other deliverables required by the certification process in accordance with IAF and ANAB whether listed herein or not. C.3 PERIOD OF PERFORMANCE. The period of performance for this contract is five years (one base year and three one-year option periods) from the date of award. It is RIA-JMTC s intent to maintain ISO registration/certification without a break in service. C.4 SAFETY. The contractor shall provide for the safety and protection of personnel employed in support of this contract. The contractor shall comply with all RIA-JMTC Safety Regulations and all Standing Operating Procedures to include wearing appropriate eye and shoe safety equipment when required. Procurement of safety glasses and shoes is the responsibility of the contractor. The contractor /subcontractor shall comply with all Occupational Safety and Health Act (OSHA), as well as Federal, State, and local laws and regulations. C.5 SECURITY C.5.1 Site Security. The contractor/subcontractor shall be responsible for the security of your own supplies, material, and equipment. The RIA is an Army installation subject to Department of Defense safe-guards, various precautions and plant protection measures. At all times during execution of this PWS, the contractor will maintain adequate plant protection devices to minimize espionage, sabotage, and other malicious destruction and damage. The contractor shall comply with all security requirements of the Rock Island Arsenal. C.5.1.A Security Requirements. AT Level I Training. This provision/contract text is for contractor employees with an area of performance within an Army-controlled installation, facility, or area. All contractor employees, including subcontractor employees, requiring access to Army installations, facilities,or controlled access areas shall complete AT Level I awareness training within 60 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR (or to the contracting officer, if a COR is not assigned) within 60 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at https://jkodirect.jten.mil. Access and General Protection/Security Policy and Procedures. This standard language is for contractor employees with an area of performance within an Army-controlled installation, facility, or area. The contractor and all associated subcontractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services, or Security office. The contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DoD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the change clause of this contract, should the Force Protection Condition (FPCON) at any individual facility…