Kitchen Fire Suppression Systems

Amendment 1 The purpose of this amendment is to provide answers to vendor questions and extend the offer due date to 12 August 2026 2:00 PM CST. Included as part of this amendment is the following attachment: 26Q1028 Suppression Systems Questions and Answers Please acknowledge receipt of this amendment. ________________________________________________________________________ This is a combined synopsis/solicitation for commercial items prepared in accordance with RFO 12.201 as supplemented with additional information included in this notice. This announcement constitutes only solicitation; Offers are being requested, and a separate written solicitation will not be issued. Solicitation number FA462526Q1028 is issued as a request for quotation (RFQ) for service of Kitchen Fire Suppression Systems in accordance with the attached Performance Work Statement (PWS - Attachment 1). This contract will be a base year plus four option years with the anticipated period of performance listed below. In addition, the Government may further extend the performance period for up to six months under RFO 52.217-8. This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. The North American Industry Classification System (NAICS) code for this project is 561790 with a size standard of $9.0M. CLIN Information: See Bid Schedule (Attachment 4) The anticipated period of performance (PoP) is: Base Year: 1 October 2026 - 30 September 2027 Option Year One: 1 October 2027 - 30 September 2028 Option Year Two: 1 October 2028 - 30 September 2029 Option Year Three: 1 October 2029 - 30 September 2030 Option Year Four: 1 October 2030 - 30 September 2031 Description of Requirements: Description of requirements for the items to be acquired can be found in the Performance Work Statement (Attachment 1). The Service Contract Act applies: Determination # 2015-5089, revision 30 dated 13 May 2026 (Attachment 2). Notice to Vendor(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this RFQ until funds are available. The Government reserves the right to cancel this RFQ, either before or after the closing date. In the event the Government cancels this RFQ, the Government has no obligation to reimburse a vendor for any costs. Place of Performance and Acceptance Service Location Address: Whiteman Air Force Base, MO 65305 For information regarding the Service Acceptor or Point of acceptance, refer to RDFARS 252.232-7006 incorporated by full text (Attachment 3) Provisions and Clauses: A list of contract provisions and clauses that apply to this acquisition can be found within Attachment 3 Key Dates: Site Visit Information: Request for Site Visit: No later than 22 July 2026 at 2:00 P.M. Central Time information shall be sent to volcious.shelton@us.af.mil and lacey.bayless@us.af.mil Provide name, phone number and company name for attendance. A valid Government issued ID will be required for entry. Site Visit: A site visit will be conducted on 23 July 2026 at 9:00 A.M. Central Time. Site Visit Access: Attendance will be limited to two people per vendor. All attendees will meet at the Whiteman AFB Visitor s Center by 8:30 A.M. Central Time. Only one site visit will be offered/provided. Interested Vendors are highly encouraged to attend the site visit. Vendors can provide a proposal without site visit attendance. All personnel requesting access to Whiteman AFB must possess a valid State or Government picture identification card. Furthermore, individuals presenting identification cards from a state that is non-compliant with the REAL ID Act will require additional documentation to gain unescorted base access. Additional documentation includes a valid U.S. or foreign government issued passport, an employment authorization document that contains a photograph, or identification cards issued by federal state or local government agencies that include a photo and biographic information. A full list of REAL ID Act compliant and non-complaint states can be found at https://www.dhs.gov/real-id. Personnel requesting vehicle access to Whiteman Air Force Base must provide a valid driver's license, current vehicle registration, and valid vehicle insurance. Foreign Nationals will not be authorized access to Whiteman AFB MO. Questions: All questions regarding this RFQ must be emailed to volcious.shelton@us.af.mil and lacey.bayless@us.af.mil by 2:00 P.M. Central Time on 27 July 2026. RFQ due date: 10 August 2026, 2:00 P.M. Central Time RESPONSES MUST BE SENT TO BOTH: volcious.shelton@us.af.mil AND lacey.bayless@us.af.mil AS STATED BELOW. ANYTHING OTHERWISE CAN AND WILL BE CONSIDERED NONRESPONSIVE. YOU MAY WISH TO PLACE A READ/DELIVERY RECEIPT. Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system. If email attachments are greater than 10 MB, contact us for alternate instructions before proposal deadline. Additional Information: All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instructions shall be provided at time of award. To be eligible for award, offerors must demonstrate compliance with Cybersecurity Maturity Model Certification (CMMC) requirements. Per this solicitation provision R-DFARS 252.204-7025, offerors must have a current CMMC status at the level specified recorded in the Supplier Performance Risk System (SPRS) at the time of award. The resulting contract will include R-DFARS clause 252.204-7021, requiring the contractor to maintain CMMC level 1 (Self) certified for the duration of the contract. Pursuant to RFO 12.205(a) the following Addenda applies: Addenda to RFO Provision 52.212-1, Instructions to Offerors Commercial Products and Commercial: (a) The following words stating offer , offeror , and proposal are replaced with quotation , vendor , and quote . (b) Paragraph 52.212-1(b), Period for Acceptance of Offers, is tailored as follow: the vendor agrees to hold the prices in its vendor firm until 30 September 2026. (c) The following is inserted as a new paragraph (f): (f) Quotation Preparation Instructions. To ensure timely and equitable evaluation of quotations, vendors shall comply with all solicitation instructions, contract terms and conditions, technical requirements, representations and certifications, and submission requirements identified in the solicitation. Failure to meet a requirement may result in an offer being ineligible for award. The response shall consist of three (3) separate parts: Part I Price Quote Part II Technical Capability Part III -- Past and Present Performance Information Specific Instructions: PART I - PRICE QUOT The vendor shall complete and submit Bid Schedule (Attachment 4). The price quote shall include: Semi Annual Inspection/Certification for Commercial Kitchen Suppression Systems Annual Inspection/Certification for Residential Kitchen Suppression Systems Routine Service Call Emergency Service Call Parts/Material Option year pricing Pricing shall clearly identify all proposed changes. Submission of the price quote constitutes the vendor s acceptance of the solicitation terms and conditions unless specifically identified otherwise in the quotations. PART II - TECHNICAL CAPABILITY. Offerors shall submit a technical quote demonstrating their capability to meet all requirements stated in the Performance Work Statement (PWS). The technical quote shall provide sufficient detail to demonstrate the Offeror s understanding of the requirement and capability to successfully perform the required kitchen fire suppression system inspection, testing, maintenance, and related services. Offerors shall not merely restate or paraphrase the requirements of the PWS. Technical quotes shall not exceed fifteen (15) pages. The technical quote shall address at a minimum: Approach to inspecting, testing, and maintaining the Kitchen Fire Suppression Systems in accordance with the Performance Work Statement Ability to service the specific types, manufacturers, and configurations of Kitchen Fire Suppression Systems identified in the Performance Work Statement Approach to identifying, documenting, and reporting system deficiencies and recommended corrective actions Approach to repairing or replacing defective components, when required Procedures for system testing and restoration following maintenance or repair Qualifications, certifications, licenses, and experience of personnel who will perform the required services Approach to maintaining required inspection, testing, maintenance, and service documentation Ability to meet the required service schedules, response times, and other performance timelines Quality control approach to ensure services are…