6835--Medical Grade Liquid Bulk Oxygen

Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-06. This solicitation is set-aside for veteran-owned small business (VOSB). The associated North American Industrial Classification System (NAICS) code for this procurement is 325120 Industrial Gas Manufacturing, with a small business size standard of 1,200 employees. The FSC/PSC is 6835 Medical Gases. The VAMC Providence is seeking to purchase medical-grade liquid bulk oxygen. All interested companies shall provide quotations for all of the following line items: Services Line Item Description Quantity Unit of Measure Unit Price Total Price 0001 Base Year: Liquid Oxygen 36,500 CCF 0002 Base Year: Bulk Tank and telemetry rental 12 MO 0003 Base Year: Emergency delivery fee (orders placed with less than 48-hour notice) 0 JB Base Year Total $ 1001 Option Year 1: Liquid Oxygen 36,500 CCF 1002 Option Year 1: Bulk Tank and telemetry rental 12 MO 1003 Option Year 1: Emergency delivery fee (orders placed with less than 48-hour notice) 0 JB Option Year 1 Total $ 2001 Option Year 2: Liquid Oxygen 36,500 CCF 2002 Option Year 2: Bulk Tank and telemetry rental 12 MO 2003 Option Year 2: Emergency delivery fee (orders placed with less than 48-hour notice) 0 JB Option Year 2 Total $ 3001 Option Year 3: Liquid Oxygen 36,500 CCF 3002 Option Year 3: Bulk Tank and telemetry rental 12 MO 3003 Option Year 3: Emergency delivery fee (orders placed with less than 48-hour notice) 0 JB Option Year 3 Total $ 4001 Option Year 4: Liquid Oxygen 36,500 CCF 4002 Option Year 4: Bulk Tank and telemetry rental 12 MO 4003 Option Year 4: Emergency delivery fee (orders placed with less than 48-hour notice) 0 JB Option Year 4 Total $ Grand Total $ Statement of Work Medical-Grade Liquid Bulk Oxygen The Contractor shall provide Medical-Grade Liquid Bulk Oxygen to: Veteran Affairs Medical Center (VAMC) Providence Building 1 830 Chalkstone Avenue Providence, RI 02908-4734 Period of Performance The period of performance is one-year base period plus four one-year option periods. 1. General 1.1 The purpose of this requirement is to establish a committed source of supply of medical-grade liquid bulk oxygen for this facility. This Government facility does not own its own bulk oxygen tank. The current contractor has provided a contractor-owned 3000-gallon tank with an appropriate 400-gallon reserve tank back-up system meeting NFPA 99 code standards. If warranted, the new contractor shall provide a new contractor-owned tank and reserve tank with equal or greater capacities. New tank and reserve tank back-up system shall meet NFPA 99 code standards. If warranted, the new tank shall be located on Armed Forces Blvd on the existing gated concrete tank slab. The contract shall also provide for digital readouts of all tank parameters in two (2) separate and distinct locations within Building 1. Specifications for this facility are listed in the O2 Tank Pad As-Builts (Appendix A), Med Gas EOSC Final Report & Commissioning Report (Appendix B). 1.2 If warranted, the contractor shall coordinate removal of the existing tanks and back-up system with the existing contractor and submit a plan to provide uninterrupted service during the changeover. The contractor shall make all the necessary connections, tie-ins and adjustments to ensure that the newly installed tank is properly connected to the existing Medical Center distribution system utilizing the attached Bulk Oxygen Commissioning Report dated 26 March 2018 by Fitzemyer & Tocci Associates. Contractor is responsible for ensuring that the new tank is tied into the existing building distribution system without any interruption to service. The contractor shall coordinate the tie-in of the new system during the weekend hours so as not to impact clinical operations. 1.3 The contractor shall provide the total cost as well as the unit cost per Cubic Foot (CF) to supply 36,500 CCF of medical-grade, liquid oxygen which is the estimated approximate total annual requirement for the Providence VA Medical Center. There is no express or implied guarantee that these quantities will be purchased. Please note that the contract that includes the installation of contractor-owned equipment may include a 30 day transition period at the beginning and end of the contract period. (See paragraph 5.1). The contractor shall provide two (2) line item costs in submitting their bid; (1) total cost/unit cost for 36,500 CCF of medical-grade bulk oxygen (2) annual/mthly rental cost for the storage tank. 1.4 Prior to first filling, contractor must perform in service training to include the following facets for contractor owned and government owned systems: the refill procedure, any preventative maintenance support requirements that may be needed from the Medical Center systems, and an explanation of all the volume alarms and low pressure set-points. The contractor will provide written procedures and training for VA staff for protocols to accomplish emergency shutdowns or other sudden, unplanned termination of the refilling process. Contractor will provide 24/7 emergency contact name(s) and telephone number(s). 1.5 Prior to first filling, and annually thereafter, alarm set point testing and written verification must be presented through the use of a qualified third party expert per NFPA 99, latest Edition for contractor owned and government owned systems. Any code deficiencies in the Medical Center s existing system, as defined by NFPA 50, 1.3.3, Bulk Oxygen System , must be identified by the contractor. A detailed explanation of these deficiencies must be present in writing to the COR. Receipt of this written explanation must be signed by the COR. 1.6 Prior to the first filling, and as part of the contractor s regular maintenance and inspection plan, the contractor must verify in writing the accuracy of all gauges on contractor owned tasks. If the gauge(s) are government owned, contractor will provide, if requested after award, a written proposal with price to verify accuracy of the gauges(s). This facility may choose to exercise this option at its desire. 2. Acronyms 2.1 This section lists acronyms that are used in this Statement of Work. CCF 100 cubic feet CF Cubic feet CGA Compressed Gas Association CGMP Current Good Manufacturing Practices CO Contract Owned COR Contracting Officer Representative DOD Department of Defense DOT Department of Transportation FDA U.S. Food and Drug Administration GO Government Owned NFPA National Fire Protection Association OGA Other Government Agency (other than VA) OSHA U.S. Department of Labor, Occupational Safety and Health Administration USP United States Pharmacopeia VA Department of Veterans Affairs 3. Government Furnished Property 3.1 This SOW identifies the bulk oxygen storage tank(s) at this facility as being CO (Contractor-owned). 3.2 This government facility currently has contractor-owned bulk storage. This facility will provide access to an electrical power source and hook-up of additional contractor-owned equipment to the facility-maintained alarm system. The contractor shall perform the hook-up of contractor owned equipment to the facility-maintained alarm system. 4. Contractor-Furnished Equipment 4.1 If warranted, the contractor shall provide, install and maintain new, bulk oxygen tank(s) with appropriate back-up system(s). Throughout the duration of the contract, the contractor shall be liable for the integrity, suitability and safety of contractor-owned tanks that will ensure compliance with applicable regulations, standards and normal good practices. The tank capacity and reserve system shown in the schedule are minimum capacities required by this facility. Manifold, cylinders for the reserve supply, liquid converter, alarm switch, regulator, valves, level indicator, and any other devices or connections required for proper tie-ins with the facility s gas system shall be furnished by the contractor, without cost to this facility. The manifold or liquid converter shall deliver gas at a pressure and rate of flow adequate to supply the system. Each liquid oxygen storage container shall have an outlet that allows access for testing the purity of the oxygen. 4.2 All equipment and materials required to perform on the contract (other than what is specifically listed in section 3, Government-Furnished Property) shall be provided by the…