RFB to Lease the Joshua Brooks House

Summary of the Opportunity This Request for Bids (RFB) provides the opportunity for interested individuals and organizations to submit bids to the National Park Service (NPS) to lease NPS property for residential use (single family) at Minute Man National Historical Park under the following general terms and conditions. See attached Draft Lease for complete terms of occupancy. Property Offered for Lease Joshua Brooks House The Joshua Brooks House is located at 41 North Great Road, Lincoln, MA 01773. It is approximately 2,216 SF with 3 bedrooms and 2 bathrooms. It was built by Deacon Joshua Brooks circa 1780 and is situated on an approximately 0.75-acre site. The Joshua Brooks House has been completely renovated with an attached carriage house which could be used for a small car or bikes and kayaks. The first floor is spacious with a redesigned kitchen including new stainless-steel appliances, cabinetry and quartzite counter tops. The newly refinished floors reflect the natural light from meticulously restored windows. The first-floor full bathroom was recently renovated, and a new smart washer and dryer have been installed in the nearby mudroom. Two stairways lead to the second floor where there is a dedicated office, 3 bedrooms, and another recently renovated full bathroom. The house features a restored terraced seating patio overlooking Elm Brook and surrounding forest and active agricultural fields. Uses of the Leased Property This lease is most suitable for low-impact, non-transient, residential occupancy of the house. The lessee is authorized to use the property as an occupant of the house and must be willing to become a part of the National Historical Park s relationship with the public by maintaining the historic and well-tended appearance of the structure and grounds. In accordance with the attached draft lease, the lessee is responsible for all utilities and routine maintenance. The lessor will perform basic maintenance of the property as described in the lease. Term of Lease The lease will have a maximum term of three years, and a minimum term of one year. Lessee termination rights (termination without cause) will begin 90 days before the end of the first year of the lease and continue until the lease expires. Please note: 90 days notice is required for termination without cause. Fair Market Value Rent The lessee will be required by the lease to pay at least fair market value rent to the NPS. Based on the terms included in the attached Lease (Section 5. Rent), the minimum fair market value rent has been determined to be $59,100 annually, payable in equal monthly installments of $4,925 each month. The lessee shall pay to the United States as rent the sum of Fifty-nine Thousand, One-Hundred Dollars ($59,100.00) per year as the base rent payable to the National Park Service and forwarded by the lessee to the Superintendent, Minute Man National Historical Park. Rent checks will be mailed to Minute Man National Historical Park, 174 Liberty Street Concord, MA 01742, attention Superintendent. The annual rent shall be paid on the 1st day of each month in advance monthly installments of Four-Thousand Nine-Hundred and Twenty-five Dollars ($4,925.00). Payment covering the first month will be submitted with the executed lease. Other Terms and Conditions None. Competitive Process This lease opportunity is open to all interested persons on a competitive basis. The bidder submitting a responsive bid offering the highest monthly rent will be selected for award of the lease (subject to a determination of financial capability and reference check). A responsive bid is a bid that meets the material terms and conditions of this request for bids (see attached lease terms). The bid must offer a rental amount that is no less than fair market value as stated above. If two or more bids are equal, a drawing shall make the lease award by lot limited to the equal responsive bids received. Initial and Rolling Bid Submissions Bids must be received by the date listed on the first page of this RFB and must be submitted electronically in the format provided on the following pages. A public bid opening will occur the next day after the Initial Bid Submission Deadline (or the following Monday if the deadline is on a Friday). If a winning bid is not selected on that date, the NPS will open bids every following Monday at 1:00 PM until a responsive bid has been submitted or until NPS terminates the solicitation. Authority This RFB is issued under the authority of federal law and regulations. The applicable law is found in United States Code at 54 USC 1021 and leasing regulations may be found in the Code of Federal Regulations at 36 CFR Part 18. This RFB and the offered lease are subject to and incorporate all terms and conditions of Part 18 as applicable. In the event of any conflict between the terms of this RFB and Part 18, Part 18 controls. For Further Information Please Contact: Mike McCarthy Administrative Officer Minute Man National Historical Park 174 Liberty Street Concord, MA 01742 Phone: (781) 472-0970 E-mail: mike_mccarthy@nps.gov NPS reserves the right at any time and in NPS sole discretion, to cause or do any or all of the following: Waive or correct any defect or technical error as to form or content of this RFB or in any bid, response, proposal, or proposal procedure, as part of the RFB or any subsequent selection and negotiation process. Modify, amend, cancel, or suspend any and all aspects of the RFB and selection process. Reissue an RFB. Modify the scope of the Lease or the required responses or modify the components of the Lease. Request that Respondents clarify, supplement, or modify the information submitted. Extend deadlines for accepting RFB responses, or request amendments to responses after expiration of deadlines. Consider comparable projects owned, developed, or operated by a Respondent. The National Park Service and Minute Man National Historical Park The National Park Service and its Mission America s National Park Service was created by Congress to conserve the scenery and the natural and historic objects and the wildlife therein, and to provide for the enjoyment of the same in such a manner and by such means as will leave them unimpaired for the enjoyment of future generations. Additionally, the Congress has declared that the National Park System should be, preserved and managed for the benefit and inspiration of all the people of the United States. The National Park Service has as its overall mission the preservation and public enjoyment of significant aspects of the nation s natural and cultural heritage. To learn more about the National Park Service, visit our website at www.nps.gov. This site includes information about who we are, our mission, NPS policies and individual parks. Minute Man National Historical Park Minute Man National Historical Park was created by an Act of Congress on September 21, 1959 to preserve for the benefit of the American people certain historic structures and properties of outstanding national significance associated with the opening of the War of the American Revolution The specific purposes of the park include: the preservation of the historic landscape along the road between Lexington and Concord, (2) sites associated with the causes and consequences of the American Revolution, and (3) the Wayside on Lexington Road in Concord . To learn more about Minute Man NHP visit our website at: https://www.nps.gov/mima/index.htm. Submission of Bids In General Bids submitted in response to the RFB require you to supply specific information. Please respond directly on the Bid Sheet which is attached to this RFB. Bid Submission Requirements In accordance with the Code of Federal Regulations 36 CFR Part 18.7(b) which governs how lease proposals are solicited under an RFB, NPS specifies that bids must be in the form of a single PDF file and submitted electronically to mike_mccarthy@nps.gov. The subject line should include the following: BID Joshua Brooks House [Last Name of the Primary Contact for the Bidding Party] * *Please exclude the brackets and quotation marks Your bid should utilize the provided Bid Sheet (Attachment B) and should include all of the additional information and documents it lists. Bid submissions will not be considered received until the NPS issues a written response confirming receipt via email reply. Bids delivered via telephone, fax, mail, hand-delivery or other means of transmittal will not be considered. Questions not addressed in this RFB will be collected and responded to through the issuance of Questions and Answers (Q&A) to all interested parties. Questions should be submitted to: mike_mccarthy@nps.gov The Q&A along with this RFB and all Attachments can be found at the Park s website: https://www.nps.gov/mima Additional Information NPS may request from any bidder after the submission date additional information or written clarification of a bid. However, bids may not be amended…