6135--Uninterrupted Power Supply (UPS) Batteries

The Department of Veterans Affairs Lebanon VA Medical Center Sources Sought THIS IS NOT A SOLICITATION ANNOUNCEMENT. THIS IS A REQUEST FOR INFORMATION ONLY. This Request for Information (RFI) is intended for information and planning purposes only at this time; and shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs. Because this is a Request for Information announcement, no evaluation letters and/or results will be issued to the respondents. This Sources Sought Notice is for market research purposes only and shall not be considered an Invitation for Bids, Request for Quotations, or a Request for Proposal. Do not submit a proposal or quote. This market research is issued for information and planning purposes only and does not constitute a solicitation nor does it restrict the Government as to the ultimate acquisition approach. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Additionally, there is no obligation on the part of the Government to acquire any products or services described in this Sources Sought notice. You will not be entitled to payment for direct or indirect costs that you incur in responding to this Sources Sought Notice. Any contract that might be awarded based on information received or derived from this market research will be the outcome of a competitive process. Interested parties are responsible for adequately marking proprietary, restricted or competition sensitive information contained in their response. No solicitation exists. Therefore, do not request a copy of a solicitation. VRLA Sealed, UPS12-400MR INTRODUCTION/BACKGROUND: The existing battery string for the Lebanon VAMC Radiology UPS is at its end-of-life and requires replacement to ensure optimal runtime and prevent critical equipment failure in the event of a power outage. In a crucial area like the Radiology department, this setup is standard and vital to protect sensitive imaging equipment, such as an MRI or CT Scanner to prevent data loss and allow for the safe completion of scans during a power failure.. OBJECTIVE: The Department of Veterans Affairs, VISN 04, Lebanon VA Medical Center hereby referred to as the Lebanon VAMC, is requesting acquisition of the following: Item Number Description Quantity 001 UPS12-400MR 12 Volt 40 EA 002 Installation, Testing/Calibration and Off-site removal of batteries The contractor must provide this information with this Sources Sought. 1 EA 003 Delivery/Shipping 1 EA MAJOR REQUIREMENTS: The Contractor/Vendor must complete the following tasks to meet the needs of this acquisition: Salient Characteristics for Forty (40), VRLA Sealed, UPS12-400MR to include the following: 10 year design life at 25 C Absorbent Glass Mat (AGM) technology for efficient gas recombination of up to 99% and freedom from electrolyte maintenance. UL Recognized Flame- arresting vents in each Cell for safety and long life. Flame retardant polypropylene case and cover compliant with UL94V-2 Thermally welded case-to-cover bond to eliminate leakage. Can be operated in any orientation. Upright, side, or end mounting recommended. Not restricted for air transport Complies with IATA/ICAO Special Provisions A67. Not restricted for surface transport Classified as non-hazardous material as Related to DOT-CFR Title 49 parts 171-189. Not restricted for water transport - Classified as non-hazardous material per IMDG Amendment 27. Voltage: 12 AH 20 hr: 103 Weight lbs: 75.8 Weight kg: 34.4 Cells per Unit: 6 Max Discharge Current (AMPS): 800 Short Circuit Current: 5100 Ohms Impedance 60 Hz: .0025 Warranty: All equipment and materials must come with a standard three-year manufacturer(s) warranty. Warranty must begin after installation of equipment and completion of tests. Delivery/Installation: The contractor shall deliver and install all equipment required under this SON by November 1, 2026, unless otherwise directed by the Contracting Officer. Access to an unloading dock may not be available. A lift gate at destination is required. The contractor shall coordinate a kick-off meeting regarding delivery and installation with the facility POC within 21 calendar days of contract award. The contractor shall provide 72-hour notice prior to required delivery date to the facility POC. The Government requires this notice to ensure a Government-appointed subject matter expert and logistics personnel will be available at the site upon delivery. The contractor must provide all labor, materials, tools, equipment, and supervision needed to prepare for and complete the installation of the equipment in the space determined by the Government. Test and Acceptance: The contractor must test all equipment after installation. The Government will formally accept the equipment once installation and successful testing have been completed and approved in writing by the Government s appointed POC or subject matter expert. For this requirement, the contractor shall provide services for the following Uninterruptible Power Supply (UPS) system: Manufacturer: C & D Technologies Model Number: VRLA Sealed, UPS12-400MR Following the installation of the new batteries, the contractor is required to conduct a full functional test of the VRLA Sealed, UPS12-400MR UPS system to verify proper operation, voltage outputs, and battery backup capabilities. Additionally, as part of the technical proposal, responders must submit documented proof of previous experience, certifications, or past performance in successfully installing, maintaining, and testing this exact UPS model to be considered for this award. All hardware will be installed and operational in accordance with manufacturer s specifications and Lebanon VAMC Information Technology (IT) requirements. CONTRACTOR RESPONSIBILITIES: The contractor is responsible for the following: Qualified Personnel: The contractor must provide qualified personnel to perform the installation. Contractor personnel must undergo checks through Symplr®. This check requires contractor personnel to register in the facility s badging kiosk upon entrance to the facility. To access the kiosk, a REAL ID is required. Contractor personnel who do not have a REAL ID and do not pass the checks provided by Symplr® will be removed from the facility. A Government-issued PIV card is not required. System and Software Testing: Prior to Government acceptance, the contractor must test and confirm functionality of all systems and software after installation. Waste Disposal: The contractor is responsible for the proper disposal of all waste and debris generated from installation activities. The contractor must remove and dispose of all waste materials related to installation of the equipment from the installation location. The contractor shall remove the old batteries from the site facility. Contractor Property: The contractor is responsible for securing all its materials, equipment, property, and tools while on Government property or in the Government facility. The Government is not liable for any lost or stolen items that are not properly secured. POINT OF CONTACT (POC): The identified POC and technical representative for this acquisition is: Name: Jacqueline E Ober Phone Number: 717-272-6621 x5829 Email: Jacqueline.Ober@va.gov "No Government personnel, other than the Contracting Officer, have the authority to change or alter these requirements. The COR shall clarify technical points or supply relevant technical information, but no requirements in this scope of work may be altered as a sole result of such verbal clarification." REPORTS/DELIVERABLES: Delivery confirmation of equipment and commodities will be made through the Logistics Department of the VAMC Lebanon (595). This will include documentation of receipt and assignment of a facility based EE number for identification and tracking purposes. Delivery confirmation of non-equipment/ commodities acquisitions is the responsibility of the receiving Facility and/ or Service. REQUEST FOR INFORMATION INSTRUCTIONS: The information identified above is intended to be descriptive, not restrictive and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications mentioned above. Responses to this RFI should include company name, address, point of contact, phone number, and point of contact e-mail, UEI Number, Cage Code, size of business pursuant to North American Industrial Classification System (NAICS) 335910 (size standard of 1250 employees). Please answer the following questions: Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large…