Yakama Indian Health, Onsite Shredding Services

AMENDMENT TO COMBINED SYNOPSIS/SOLICITATION This amendment is issued to provide responses to a vendor inquiry. The Government received an inquiry regarding the onsite shredding services for the Yakama Service Unit, located in Toppenish, WA. Acknowledgment Requirement: Respondents must confirm in their quote submission that they have reviewed and will comply with all information, requirements, and conditions provided in this amendment. Failure to acknowledge this amendment may result in the quote being deemed non-responsive. The following is a list of question(s) received in regards to subject solicitation with responses: Please provide clarity if offsite shred would be allowed? Response: On-site shredding is required. Please describe if there are elevators to access bins on different floors. Response: Single floor facility with no elevators or stairs. Please provide the previous contract award number if applicable. Response: DOTO_GS-03F-049GA_75H71324F80072 Please provide the previous quantity or estimated number of emergency services historically (last contract term). Response: 2 services within last 12 month period Please provide the current dimensions of locking consoles (for similarity purposes). Response: 26 L x 26 W x 42 H Please provide the historical volume of shredded materials (lbs, bins, etc). Response: 65 gallon containers partially to mostly full All other terms and conditions remain unchanged. This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR Part 12. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. SOLICITATION INFORMATION Solicitation Number: 75H71326Q00027 Solicitation Type: Request for Quotation (RFQ) Contract Type: Firm-Fixed-Price, Commercial Items (Services/Supplies) Issue: Date: 05/20/2026 Response Deadline: June 15, 2026, 10:00 AM Pacific Time DESCRIPTION Title: Yakama Indian Health, Onsite Shredding Services This requirement is for one (1) Firm-Fixed-Price (FFP) purchase order consisting of a one-year base period and four (4) one-year option periods for the lease of locked shred bins and secure onsite shredding services for the destruction of sensitive documents no longer required by the Service Unit[SS1] . Contractor shall comply with all applicable Indian Health Manual (IHM) requirements, records management policies, and NSA/CSS standards related to the safeguarding and destruction of sensitive documents records retention and destruction requirements. Attachment No. 1 - Pricing Schedule Attachment No. 2 Performance Work Statement Attachment No. 3 IEE Form Attachment No. 4 Wage Determination Pricing Schedule attachment is not in folder for review. Suggest to have table below identified on Pricing Schedule document. 1. Scope of Work Introduction: The Portland Area Indian Health Service (IHS) provides healthcare services to approximately 150,000 American Indian and Alaska Native residents throughout Oregon, Washington, and Idaho. The Portland Area IHS operates four federal health facilities located within three tribal communities and one facility at the Chemawa Indian School. The Yakama Indian Health Center is located in Toppenish, Washington, on the Yakama Indian Reservation. The Yakama Service Unit requires a contractor to provide locked shred consoles and secure document destruction services. The services shall be performed on a recurring monthly basis, with additional one-time shredding services provided on as-needed basis. The contractor is not required to access the interior of the facility. Facility personnel collect and stage the locked shred consoles in a designated secure waste holding area located behind the facility. Once staged, the contractor is dispatched to collect and shred the materials onsite. This process ensures sensitive materials are handled securely and efficiently while minimizing disruption to daily facility operations. 1.1 General Requirements The Yakama Service Unit requires the lease of locked shred bins and consoles, as well as the provision of secure onsite shredding services, to properly purge and destroy sensitive documents and materials no longer required by the Agency. 1.2 Specific Tasks The Contractor shall provide all labor, supervision, personnel, materials, equipment, tools, supplies, transportation, and incidental services necessary to perform secure document destruction services and meet all performance standards and compliance requirements under this contract. The shredding process shall ensure the confidentiality, security, and integrity of all materials collected and destroyed in accordance with applicable federal standards and industry best practices. All document destruction shall be performed in a manner that prevents unauthorized access, reconstruction, or disclosure of information. The Contractor shall provide the following services: Supply locked shred consoles and containers for recurring monthly onsite shredding and disposal services. Provide on-demand, one-time shredding services upon Government request in addition to recurring monthly services. Ensure all shredding services meet or exceed cross-cut shredding standards recommended by the National Security Agency (NSA)/Central Security Service (CSS). Provide service reports, manifests, and/or Certificates of Destruction upon request by the Government. Notify the Facility Manager at least forty-eight (48) hours in advance of any scheduled service, schedule change, or anticipated service interruption. Container Lease Requirements The Contractor shall provide the following locked collection containers: Eight (8) 64-gallon wheeled bins with document insertion slots Three (3) 32-gallon wheeled bins with document insertion slots Two (2) locking consoles All bins and consoles shall: Be lockable and securely constructed Be keyed alike Include one (1) key provided to the Government for each bin and console Shredding Specifications Paper shall be shredded to particles measuring 1 millimeter by 5 millimeters or smaller (cross-cut). Shredding services shall include all paper-based media and similar materials. All shredding shall be performed onsite at the Government facility unless otherwise authorized by the Contracting Officer. 3. Security Requirements Contractor personnel shall have intermittent access to Government property only as necessary to perform required services. Contractor personnel shall be escorted by Government personnel while onsite. No background investigation is required for Contractor personnel under this requirement. 4. Security Requirements Contractor personnel shall have intermittent access to Government property only as necessary to perform required services. Contractor personnel shall be escorted by Government personnel while onsite. No background investigation is required for Contractor personnel under this requirement. 5. Government-Furnished Equipment (GFE) / Government-Furnished Information (GFI) Not Applicable (N/A). 6. Other Pertinent Information or Special Considerations The Contractor shall comply with all applicable federal, state, local, and tribal laws, regulations, standards, and ordinances. All destruction methods and equipment shall comply with applicable requirements identified in NSA/CSS Policy Manual 9-12, as applicable. All services shall be performed in a manner that maintains the confidentiality, integrity, and security of sensitive materials at all times and prevents unauthorized access, disclosure, or reconstruction of information. 7. Place of Performance and Point of Contact All services shall be performed at the following location: Yakama Indian Health Center 401 Buster Road Toppenish, WA 98948 Point of Contact: Adriel Perry Phone: 509-865-2102 E-mail: Adriel.Perry@ihs.gov 8. Period of Performance The period of performance shall consist of a one (1) year base period and four (4) one-year option periods. Performance shall begin on the date of contract award or as otherwise specified in the Notice to Proceed. 9. Performance Requirements The Contractor shall perform all services in accordance with the requirements of this Performance Work Statement (PWS) and maintain a level of quality that ensures secure, timely, and reliable document destruction services. 9.1 Service Performance Standards The Contractor shall meet the following performance standards: Perform all recurring shredding services on scheduled service dates and times. Respond to Government requests for on-demand shredding services within the agreed response timeframe. Maintain the security and confidentiality of all materials collected, transported, handled, and destroyed. Ensure all shredded materials meet cross-cut particle size requirements of 1 millimeter by 5 millimeters or smaller. Provide Certificates of Destruction, manifests, or service reports upon request by the Government. Maintain all leased containers and consoles in functional, lockable, and serviceable condition. Provide at…