Closed — responses were due 16 Oct 2026 · Veteran-Owned Small Business Set-Aside (specific to Department of Veterans Affairs) · Department of Veterans Affairs (VA) · St. Cloud, MN · NAICS 562910 · Solicitation 36C26327Q0043
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Description
2 STATEMENT OF WORK 1. TITLE: Certified Industrial Hygienist (CIH) Monitoring Services 2. OVERVIEW: Contractor shall provide Certified Industrial Hygienist (CIH) monitoring and oversight services in support of asbestos abatement and related hazardous material activities. Services include air monitoring, inspection, sampling, testing, laboratory analysis, clearance monitoring, and required reporting. The number of hours and tests required will vary by project and will be ordered on an as-needed basis. 3. DEFINITIONS: a. CO Contracting Officer b. VA Department of Veterans Affairs c. STCVAHCS St. Cloud VA Health Care System d. CIH Certified Industrial Hygienist e. COR Contracting Officer s Representative f. Contractor Employee means all Contractor staff, technicians, personnel, subcontractors, or persons working on behalf of the Contractor. g. PO Purchase Order 4. PLACE OF PERFORMANCE: St. Cloud VA Health Care System, 4801 Veterans Drive, St Cloud, MN 56303 PERIOD OF PERFORMANCE: Base Year plus 4 Option Years (five-year total period of performance) - anticipated period: January 1, 2027, through December 31, 2031 QUALIFICATIONS AND SPECIAL CERTIFICATIONS: The Contractor shall assure their staff are fully certified to perform the duties. The Contractor s staff shall be licensed by the State of Minnesota to conduct air monitoring for asbestos abatement projects. The Contractor shall provide a list of employees who will provide services under this contract. Provide full name, position, and the required certification. The Contractor shall have a minimum of three (3) years of experience providing comparable services within healthcare or similarly regulated facilities and shall demonstrate documented experience and competency in supporting asbestos abatement activities comparable in size, scope, and complexity to those performed at the St. Cloud VA Health Care System. REGULATIONS/DIRECTIVES/POLICIES: Minnesota Pollution Control Agency (MPCA) Minnesota Department of Health (MDH) Environmental Protection Agency (EPA) Minnesota Occupational, Safety and Health Act (MNOSHA) Occupational, Safety and Health Act (OSHA) (Public Law 91-596) and the resulting standards, OSHA Standards 29 CFR 1910 and 1926 Compliance with all federal, state, and local laws GENERAL: Contracting Officer s Representative (COR) and alternate COR will be assigned to represent the Contracting Officer (CO) in furnishing technical guidance and advice under this contract. The delegation letter will specify the limits of the COR authority. The letter is not to be construed as authorization to interpret or furnish advice and information to the Contractor relative to the financial or legal aspects of the contract. Those matters are the responsibility of the Contracting Officer and shall not be delegated. SCOPE OF WORK: The Contractor is responsible to provide all labor, tools, and equipment necessary to provide CIH services. The Contractor shall provide a CIH to monitor asbestos abatement. The CIH shall oversee the work of a licensed asbestos abatement contractor for interior and exterior services which include, but not limited to, asbestos containing floor tile and mastic, carpet, ceiling tile, wall tile, lead-glazed ceramic tile, doors, windows, frames, caulking, pipe insulation, concrete walls, footings as a binder, window glazing, contaminated soil, and lead-based paint on doors, walls, frames, concrete walls, footings, windows. The CIH shall perform continuous air monitoring, inspection, and testing outside and inside regulated areas, provide onsite analysis of air samples, ensure that asbestos contractor workers are clean shaven, and conduct pre-abatement and post-abatement inspection with the VA IH. The CIH shall conduct clearance monitoring. The CIH will provide site visits as needed. The CIH shall attend planning and coordination meetings with VA staff, affected personnel, and construction contractors when requested. The CIH shall notify STCVAHCS Safety Department or VA Project Manager if problems occur. The CIH shall oversee the work to ensure that the contractor is abiding by MPCA, MDH, MNOSHA, EPA, and OSHA rules and regulations. The CIH shall provide VA with a final report which includes all applicable items from the following: Air monitoring methodology Certificate of visual inspection Clearance air sampling sign-in sheet Certificate of air clearance Sample location drawings Certificate of completion Laboratory analysis results Contractor s license Contractor s insurance certificate Contractor s state notification and amendments Contractor s asbestos-related work project permit Contractor s asbestos project plan Contractor s daily sign-in sheets Contractors daily log Contractor s enclosure sign-in sheet Worker s certificates/licenses/medical clearance OSHA personal air sampling record Landfill manifest On-site monitor qualifications Air monitoring notification PLM bulk laboratory reports The Contractor is responsible for all costs for transportation, lodging, meals, and other personal necessities for its employees. The Contractor shall maintain sufficient staff to be responsive to job requests. The Contractor may be required to provide more than one CIH if abatement requirements overlap. The Contractor shall wear company attire that clearly identifies them as a Contractor and always present a professional appearance. The CIH shall obtain certificate of workers acknowledgement and affidavit of medical surveillance, respiratory protection, and training/accreditation of each worker that is working on-site. The Contractor shall wear appropriate safety and personal protective equipment during moves and take precautions regarding fire and life safety and comply with all OSHA laws/regulations for the protection of employees. TESTING AND SAMPLE ANALYSIS REQUIREMENTS: The Contractor shall provide sampling, testing, and laboratory analysis when required by the individual project and authorized by the VA. Testing shall be performed using applicable regulatory or recognized analytical methods. Laboratory reports shall identify the analytical method, sample identification, results, reporting limits where applicable, and laboratory information. PCM Air: Phase Contrast Microscopy (PCM) air analysis for routine asbestos-related airborne fiber monitoring, including worker, area, and perimeter monitoring, as applicable. PLM Bulk: Polarized Light Microscopy (PLM) analysis of suspect bulk building materials to determine the presence and percentage of asbestos. TEM Air: Transmission Electron Microscopy (TEM) air analysis when higher-resolution, asbestos-specific analysis or clearance testing is required by the project, regulation, or VA. Lead Paint/Bulk: Laboratory analysis of paint chips, coatings, glazed materials, or other suspect bulk materials to determine lead content or concentration. Lead Air/Wipe: Laboratory analysis of air samples for airborne lead exposure and wipe samples for lead-containing surface dust or contamination, as applicable to the project. AUTHORIZATION AND PAYMENT: Testing and sample analysis shall be performed only when required for the applicable project and authorized by the VA. The Contractor shall be paid for the actual number of authorized tests or analyses completed in accordance with the applicable Price/Delivery Schedule CLIN. CIH labor associated with sampling, monitoring, oversight, and reporting shall be billed under the applicable CIH labor CLIN unless otherwise identified in the Price/Delivery Schedule. Due to the nature of this requirement, the number of CIH labor hours and testing quantities are estimated. The Contractor shall only be paid for actual authorized hours of completed services and actual authorized tests or analyses completed in accordance with the applicable Price/Delivery Schedule CLINs. The estimate shall adhere to the Price Delivery Schedule CLIN items. LABORATORY REQUIREMENTS: Analyses shall be performed by a laboratory appropriately qualified, accredited, or recognized for the applicable analytical method when such accreditation or recognition is required by law, regulation, or the specified method. The Contractor shall provide laboratory analytical reports and chain-of-custody documentation, when applicable, as part of the project records. REQUESTS FOR SERVICES: VA will provide a list of personnel that are allowed to contact the vendor to arrange/schedule services for their respective projects. The asbestos abatement will take place in various buildings and rooms located on the STCVAHCS campus. Specific building and room locations for CIH monitoring services will be provided at the time of each request. Depending on the size of the construction project, CIH services may be completed in phases. CONTRACTOR AVAILABILITY FOR UNFORESEEN CIRCUMSTANCES: The Contractor shall be available within 48 hours of notification of job requirement. Due to the historical nature of the buildings on the STCVAHCS campus, a high degree of…
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