J043--Air Compressor and Vacuum Preventative Maintenance

The purpose of this amendment is to: extend the question deadline date and time to 9AM EST on Wednesday, August 19, 2026. extend the due date and time to 5PM EST on Friday, August 21, 2026. Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-06. This solicitation is set-aside for VOSB. The associated North American Industrial Classification System (NAICS) code for this procurement is 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance, with a small business size standard of $12.5M. The FSC/PSC is J043 Maint/repair/rebuild Of Equipment- Pumps and Compressors. The Providence Veterans Affairs Medical Center (VAMC) is seeking Air Compressor & Vacuum Pump Preventative Maintenance & Repair Service. All interested companies shall provide quotations for the following: Services Item Number Description Quantity Unit Unit Price Amount 0001 Base Year: Air Compressor & Vacuum Pump Preventative Maintenance & Repair Service 4 EA 0002 Base Year: Emergency Call Labor Rate 0 HR 1001 Option Year 1: Air Compressor & Vacuum Pump Preventative Maintenance & Repair Service 4 EA 1002 Option Year 1: Emergency Call Labor Rate 0 HR 2001 Option Year 2: Air Compressor & Vacuum Pump Preventative Maintenance & Repair Service 4 EA 2002 Option Year 2: Emergency Call Labor Rate 0 HR 3001 Option Year 3: Air Compressor & Vacuum Pump Preventative Maintenance & Repair Service 4 EA 3002 Option Year 3: Emergency Call Labor Rate 0 HR 4001 Option Year 4: Air Compressor & Vacuum Pump Preventative Maintenance & Repair Service 4 EA 4002 Option Year 4: Emergency Call Labor Rate 0 HR Base Year + Option Years Total $ Statement of Work Air Compressor & Vacuum Pump Preventative Maintenance & Repair Service The contractor shall provide all equipment, labor, materials; to include tools and parts, transportation, supervision, permits and disposal necessary to perform required preventive maintenance and repair for air compressors and vacuum pumps at the VAMC Providence. Place of Performance VA Medical Center (VAMC) Providence 830 Chalkstone Avenue Providence, RI 02908 Period of Performance One (1) base period with four (4) option periods. PREVENTIVE MAINTENANCE The contractor shall provide quarterly preventive maintenance to 22 critical air compressors and vacuum pumps on the equipment listed below. Item Asset# Location Manufacturer Equipment Type Model Number Serial Number 1 1005 B-09 Research Bsmt Champion Compressor RV15 R0043735 2 1005 B-09 Research Bsmt Ingersoll Rand Compressor 2340L5S5 CBBV616930 3 1005 B-09 Research Bsmt Ingersoll Rand Compressor 242-5N 4 1017 B35 Research Bsmt Powerex Vacuum IBVS04034E1N (M)10/26/21-S29609-6426 5 1017 B35 Research Bsmt Sullair Vacuum HSP150/1 003-V85264 6 1008 B35 Research Bsmt CoAir Compressor OSB51-3HL31 11073757, ID# 35837 7 1008 B35 Research Bsmt FS Curtis Air Dryer DLW-13 16KGEN5782 8 1009 B1 3rd Fl Penthouse Ingersoll Rand Vacuum Type 30 V244 9 1009(A) B1 3rd Fl Penthouse Champion Compressor MT0II, 1HP, Duplex 779 10 1009(A) B1 3rd Fl Penthouse Speedaire Air Dryer 3YA51 GR025A1150710004 11 1009(B) B1 3rd Fl Penthouse Gardner Denver Compressor H2MT0II-6 157 12 1009(B) B1 3rd Fl Penthouse FS Curtis Air Dryer RNP10 HG010A1151504018 13 1011 B1 8th Fl Powerex Vacuum VPQ075521 (H)3/9/2009-4235506-010 14 1003 B1 8th Fl Powerex Compressor MSH05042P5 (H)12/13/16-5998225-507 15 1003 B1 8th Fl Powerex Air Dryer MSH0504 OSP-0380-10 DL0003019AV 16 1010 B1 8th Fl Powerex Vacuum CVTD020321 (H)3/4/2009-4235506-002 17 1015 B2 Bsmnt RM B1A Powerex Compressor SPL3691654 (H)7/9/2007-3691654-23 18 1015 B2 Bsmnt RM B1A Mikropor Air Dryer MMD-40 P105021655 19 1015 B2 Bsmnt RM B1A Mikropor Air Dryer MMD-40 P105021658 20 1016 B2 Bsmnt RM B4A AirTech Vacuum 2-DV-1610-6.4 676 21 TBD B1 3rd Fl RM 372 Atlas Copco Compressor SF4+FF AP1921897 22 TBD B1 3rd Fl RM 372 Atlas Copco Compressor SF4+FF AP1757689 The preventive maintenance will include the inspection and service as required by the manufacturer but not limited to the following list of tasks: Check RCVR pressure readings. Check sight glass/ oil level. Check electrical readings. Check Hours. Check for unusual internal and external noises. Check for leaks or unusual odors. Check fasteners and hardware. Inspect pressure relief. Inspect auto drain. Inspect belts, pulleys, and couplings. Inspect air dryers. Inspect gauges and regulators. Change/clean separator. Change INT filter. Change lube oil and filter. Parts Contractor shall include a list of all parts covered by Preventive Maintenance with the cost markup. Contractor shall provide the cost mark-up for parts not included in the Preventive Maintenance. Additional Equipment Additional equipment may be added or existing equipment removed from the list when necessary to meet the changing needs of the facility which may be required throughout the life of the contract and shall be considered within scope. These changes will be accomplished through contract modifications. Written Reports Quarterly written reports for the work completed and recommendations on repairs shall be required with a cost proposal included after each PM and/or service call. Written reports and recommendations shall be emailed to the contracting officer s representative (COR). Emergency & Repair Service Work The contractor will be required to provide 24/7 response to emergency air compressor and vacuum system problems. Response time will be within a 2-hour time frame. The contractor will provide a straight time hourly rate and an overtime hourly rate for emergency call- ins and routine repair service. Records Management Language The following standard items relate to records generated in executing the contract and should be included in a typical procurement contract: Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract. The Government Agency owns the rights to all data/records produced as part of this contract. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.]. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2071. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of…