Open — responses due 17 Nov 2026 (3 days left) · Unrestricted (full and open) · Department of the Air Force, DoD · Joint Base MDL, NJ · NAICS 532490 · Solicitation JUMBOTRONRFI
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Description
SOURCES SOUGHT NOTICE Outdoor LED Video Display Screens and Signal Distribution Support Joint Base McGuire-Dix-Lakehurst (JB MDL) Open House and Air Show 2027 The 87th Contracting Squadron is seeking information from industry for the purpose of conducting market research for Outdoor LED Video Display Screens and Signal Distribution Support in support of the Joint Base McGuire-Dix-Lakehurst (JB MDL) Power in the Pines Open House and Air Show 2027. This notice does not obligate the Government to award a contract or any other type of contractual document. THIS IS A REQUEST FOR INFORMATION (RFI) NOTICE ONLY. THIS IS NOT A REQUEST FOR QUOTATIONS (RFQ). NO SOLICITATION IS AVAILABLE AT THIS TIME. Statement of Characteristics The Government requires contractor-provided outdoor LED video display screens, signal distribution, integration, power generation, setup, operations, maintenance, and teardown support for the Joint Base McGuire-Dix-Lakehurst (JB MDL) Power in the Pines Open House and Air Show 2027. The requirement supports the in-person spectator audience through the display of Government-furnished live video, Public Affairs content, informational graphics, maps, emergency messaging, and approved sponsor recognition. The selected contractor must furnish and operate four (4) outdoor LED display screens, distribute matching program feeds to designated hospitality chalets, provide complete self-contained primary and backup generator power, and coordinate interfaces with the Government Public Affairs office and the air show sound-system provider. Specifications The Government is seeking sources capable of providing outdoor LED video display screens and signal distribution support meeting the following core characteristics: • Display Screens: Four (4) outdoor daylight-visible LED video display screens with a 16:9 aspect ratio, mounted safely on mobile trailers or engineered support structures, consisting of two (2) screens measuring a minimum of 22 feet wide (positioned at the far ends of the primary spectator area) and two (2) screens measuring a minimum of 16 feet wide (positioned behind show center, behind the Air Boss control tower). • Signal Routing & Distribution: Turnkey video switching, distribution, and routing capability to receive and simultaneously broadcast a primary Government-furnished live video feed across all four screens, accommodate multiple Government content inputs (graphics, slides, prerecorded video), and integrate with the event audio system. • Chalet Program Feeds: Signal distribution and long-run cabling to deliver an HDMI handoff of the main screen program feed to up to six (6) Government-furnished televisions located in sponsorship chalets and VIP hospitality areas. • Emergency Messaging Override: Demonstrated technical capability to immediately interrupt displayed live or recorded content across all four screens to broadcast Government emergency, evacuation, or safety notifications within 30 seconds of notice. • Turnkey Power & Technical Operations: Contractor-furnished primary and backup generators, fuel, power distribution, and dedicated onsite technical support for setup, Thursday testing and operational verification by 2000 local time, full event operations Friday through Sunday (0900–1700), rapid malfunction resolution (15-minute restoration), and complete post-event teardown. For full requirement details, please refer to Attachment 1 - Performance Work Statement (PWS) Outdoor LED Video Display Screens and Signal Distribution Support. Anticipated Period of Performance The anticipated Period of Performance is 21 December 2027 - 31 May 2027. On-site event support at JB MDL, NJ will occur 27 May 2027 through 31 May 2027. • NAICS Code: 532490 - Other Commercial and Industrial Machinery and Equipment Rental and Leasing • PSC: W099 - Lease or Rental of Equipment - Miscellaneous Information Requested a) Capability of providing four (4) outdoor daylight-viewable LED display screens (two 22-foot and two 16-foot), multi-input signal routing, chalet TV HDMI distribution, self-sustained generator power, and technical staffing meeting or exceeding the requirements outlined above and in the attached PWS. b) Confirmation that the contractor is available and can perform on-site at JB MDL, NJ during the required dates (27-31 May 2027) within the 21 December 2026 - 31 May 2027 Period of Performance. c) Small business size status of the company under NAICS 532490, including any small business socioeconomic contracting programs (e.g., 8(a), HUBZone, SDVOSB, WOSB) that your firm is registered under. Response Guidelines Responses must specifically describe the contractor's capability to fulfill the requirement as stated above and in the attached Performance Work Statement. Companies who wish to respond to this notice should send responses via email no later than 17 November 2026 at 1300 Eastern Time to A1C Theodore Hyatt at theodore.hyatt@us.af.mil and SSgt. Bijan Gloston at bijan.gloston@us.af.mil. Questions Questions regarding this announcement shall be submitted in writing by email to A1C Theodore Hyatt at theodore.hyatt@us.af.mil and SSgt. Bijan Gloston at bijan.gloston@us.af.mil. The Government will not reimburse companies for any costs associated with the submission of their responses. Disclaimer The issuance of this sources sought notice is being done strictly for the purpose of market research. This notice will be the basis for collecting information on capabilities available and is being issued solely for information and planning purposes. All information contained in this notice is preliminary and subject to modification and is in no way binding on the Government. Issuance of this notice will not result in contract award and is not to be construed as any form of commitment on behalf of the Government. The Government will not reimburse companies for any costs associated with the submission of their responses.
Documents in the solicitation package
2 files are attached to this notice.
Sources Sought Notice - Outdoor LED Video Display Screens.pdf
Attachment 1 - Performance Work Statement (PWS) Outdoor LED Video Display Screens and Signal Distribution Support.pdf
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