HQ Building Maintenance

Service Project entitled: Headquarters Building Maintenance. The work is located at the Walla Walla District Headquarters Building, Walla Walla, Washington for the US Army Corps of Engineers. This will be a firm-fixed-price Service contract. The North American Industry Classification System (NAICS) code for this project is 561210 Facilities Support Services and the associated small business size standard is $38.5M. Solicitation is open to 100% total small business concerns. The Corps of Engineers, Walla Walla District, proposes to procure a service contract with one Base year with four option years. Anticipated Solicitation Early to Mid-July-2019 Anticipated award Mid-August 2019 SCOPE OF WORK. The Contractor shall provide all management, supervision, labor, supplies, materials (except as otherwise specified), equipment, and tools required to effectively, efficiently, and satisfactorily perform the operation, maintenance, and repair of equipment and systems located within the property line of the USACE NWW Headquarters Building. The Contractor is responsible for performing scheduled and unscheduled maintenance and repairs, as necessary, on a 24 hour-per-day, 365 days-per-year basis, including emergency call-back service. Emergency call-back services are the Contractor's responsibility and are not part of the reimbursable additional services. Building Architectural, Structural, Mechanical and Electrical Equipment & Systems. The Interior and Exterior building equipment and systems to be operated, maintained, and repaired by contractor encompass all areas of the facility from roof top equipment, to the property line, including but not limited to: Site Maintenance The Contractor shall provide all labor, equipment and materials necessary to perform maintenance on site features including, but not limited to, catch basins, walkways, paved areas, pavement and pavement markings, exterior lighting, irrigation system, signage, and U.S. Flag pole, lighting and pulley system. Site maintenance does not include site landscaping services. Architectural/Structural Maintenance The Contractor shall, maintain, repair, modify, and restore all of the architectural and structural components of the building. The level of maintenance shall assure that the property is free of missing components or defects which affect the safety, appearance or intended use of the facility or would prevent any electrical, mechanical, plumbing, or structural system from functioning in accordance with the design intent. Repair work shall be carried to completion, including touch-up painting and/or operational checks. The quality of the work and the repaired areas shall be fully compatible with adjacent surfaces or equipment in accordance with provision of original building specifications, O&M manuals, and to current code life, safety and environmental standards. Scope of services to include but not limited to; All architectural and structural systems, finishes, fixtures, and equipment from building rooftop to property line, exterior building envelope roof, wall, window, and door systems to assure weather tightness, Integrity and security, roll-up loading dock doors, kitchenette and all other built-in casework, and Locks, keycard systems, vehicle barrier systems and static and dynamic bollard systems. Domestic Water Supply, Waste Water, Plumbing, & Associated Fixtures Maintenance The Contractor shall provide all labor, equipment, and materials necessary to conduct inspections and maintenance on the building water supply and wastewater plumbing systems and all plumbing fixtures. The Contractor shall provide inspection, repair, and maintenance for building plumbing features as described in original building specifications and drawings and as specified by manufacturer requirements listed in the building O&M manual. The Contractor shall ensure all system drains, including storm drainage and roof drains, remain clear and unobstructed. The Contractor shall take any necessary steps to prevent odors emitting from drains or other plumbing systems into occupied space, to include keeping water in traps appropriately maintained. Plumbing systems shall be maintained, repaired, and kept functional to the point of service delivery as defined by the utility company. Additionally, the Contractor shall make emergency repairs to building plumbing features that arise from events such as pipe bursts, drain blockage, washer failure, pipe joint leakage, physical impacts, vandalism, plumbing fixture failure, and etc. in accordance with provision of original building specifications, O&M manuals, and to current code life, safety and environmental standards. Scope of work to also cover underground water supply and sewer systems (within building to exterior meter location and sewer connection at property line). Fire Protection & Life Safety Equipment & Systems The Contractor shall provide all labor, equipment, and materials necessary to conduct inspections and maintenance on the building fire suppression systems, alarm system, fire door seals hardware and hold opens, smoke and fire dampers, emergency lighting and power backup systems, and perform fire extinguisher inspections monthly at the Headquarters Building. The Contractor shall be required to use the NFPA Codes and Standards and as specified in original building specifications and drawings to perform inspections, testing, and preventive maintenance of fire protection and life safety systems and equipment. Electrical Maintenance The Contractor shall provide all labor, equipment, and materials necessary to conduct inspections and maintenance of the building electrical systems features as described in original building specifications and drawings and as specified by manufacturer requirements listed in the building O&M manual. Scope of services to include but not limited to; indoor and outdoor lighting and power supply systems, emergency lighting systems and exit signage, lamps and ballasts, lighting panel boards, lighting control panels, main switchboards, light switches, wall & floor power receptacles, and motor control centers, emergency diesel generator and all connected electrical and fuel systems, fire alarm system, batteries, raised floor electrical and data modules, ups system, public address system and all underground utility systems (within building and to exterior meter location) HVAC System The Contractor shall provide all labor, equipment, and materials necessary to conduct inspections and maintenance of the building HVAC systems features as described in original building specifications and drawings and as specified by manufacturer requirements listed in the building O&M manual. Scope of services to include but not limited to; hydronic piping & valves, chilled & hot water, circulating pumps/circulating pumps, electric boiler, heat exchanger, water to air heat pumps and remote condensing units, dedicated outside air units & exhaust fans, thermostats, cooling tower and basin sweep filtration system, HVAC system water treatment, HVAC system CFC/HCFC refrigerant program, Air conditioning and heating equipment and systems including air handling and distribution equipment and systems, pumps for the closed-loop water distribution system, the boiler, and HVAC systems controls and monitoring equipment. Ups Repair, Battery Replacement, & Maintenance Service The Contractor shall provide all labor, equipment, and materials necessary to conduct inspections and maintenance of the Server Room Un-interruptible Power Supply (UPS) and as required, replacement of the associated batteries serving the UPS at the Walla Walla District Headquarters Building. Testing and validation of a working system shall include verification that the unit meets the manufacturer's performance specifications. All work must be performed by a vendor certified by the manufacturer to service and repair the equipment. Disposal of replaced existing batteries must conform to local laws and regulations regarding handling of hazardous materials. Batteries shall be recycled by the contractor. The contractor shall dispose of used batteries at a recycling center and proof shall be provided in copies of submitted receipts. All materials removed shall become the property of the contractor. The Contractor Shall: a. Be responsible to make the management and operational decisions to meet the quality standards required under contract. b. Use innovation, technology and other means and methods to develop and perform the most efficient services for the building. c. Implement an effective Quality Control Plan (QCP). d. Implement an effective service call system that results in prompt, professional, and courteous resolution of tenant concerns. e. Use FEM/Maximo to manage, schedule, track and record all of the Walla Walla Headquarters building maintenance requirements and costs related to maintenance and the contract. Data shall be updated on a real-time basis. FEM is a web-based maintenance…