Closed — responses were due 19 Oct 2026 · Unrestricted (full and open) · Department of Veterans Affairs (VA) · Tucson, AZ · NAICS 325120 · Solicitation 36C26226Q1475
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Description
THIS REQUEST FOR INFORMATION (RFI) / SOURCES SOUGHT NOTICE ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES. THIS IS NOT A SOLICITATION. SUBMISSION OF INFORMATION ABOUT PRICING, DELIVERY, THE MARKET, AND CAPABILITIES IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS RFI FOR PLANNING PURPOSES IN ACCORDANCE WITH (IAW) FAR 15.201(e). DISCLAIMER This RFI is issued solely for information and planning purposes and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. IAW FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. SOURCES SOUGHT/RFI DESCRIPTION This is NOT a solicitation announcement. This is a Sources Sought Notice / RFI only. The purpose of this Sources Sought Notice / RFI is to gain information about potential qualified sources and their size classification relative to NAICS 325120 Industrial Gas Manufacturing (size standard of 1200 Employees). Responses to this Sources Sought Notice / RFI will be used by the Government to make appropriate acquisition decisions. After review of the responses to this Sources Sought Notice / RFI, further RFIs and/or a solicitation or other announcements may be published. The purpose of this procurement is to acquire Variety of medical gases and delivery on a weekly basis required for hospital operations for the Tucson VAMC while meeting specifics list below. The contractor shall provide medical grade cylinder gases to SAVAHCS on an as needed, F.O.B. Destination basis, including (but not limited to) Oxygen USP, Medical Air USP, Carbon Dioxide USP, Nitrogen NF/ultrapure, Nitrous Oxide USP, Helium USP, Liquid Nitrogen LN2, and certified specialty mixtures. Quantities are estimates; no quantity is guaranteed. Contractor shall furnish contractor owned cylinders (C), fill government owned cylinders (G), or a combination (C/G) as specified by ordering activities to the designated VA facility: 1. Period of Performance (Estimated) Base: November 1, 2026 October 31, 2027 Option Year 1: November 1, 2027 October 31, 2028 Option Year 2: November 1, 2028 October 31, 2029 Option Year 3: November 1, 2029 October 31, 2030 Option Year 4: November 1, 2030 October 31, 2031 2. Scope of Contract Provide medical grade cylinder gases to SAVAHCS on an as needed, F.O.B. Destination basis, including (but not limited to) Oxygen USP, Medical Air USP, Carbon Dioxide USP, Nitrogen NF/ultrapure, Nitrous Oxide USP, Helium USP, Liquid Nitrogen LN2, and certified specialty mixtures. Quantities are estimates; no quantity is guaranteed. Contractor shall furnish contractor owned cylinders (C), fill government owned cylinders (G), or a combination (C/G) as specified by ordering activities. 3. Administration and Points of Contact A Contracting Officer Representative (COR) or Facility Point of Contact (FPOC) will be designated prior to award to monitor performance and manage local administration. 4. Delivery Requirements Standard deliveries Monday Friday between 8:00 a.m. and 10:00 a.m.; emergent deliveries upon COR/FPOC request. F.O.B. Destination. All transportation charges are included in the gas unit prices. No separate delivery, hazmat, fuel surcharge, or similar fees may be billed. Provide Safety Data Sheets (SDS) upon request at no additional cost. 5. Ordering, Recordkeeping, and Invoicing Contractor shall provide ordering instructions (form or standardized email) and maintain separate account numbers for SAVAHCS customers served under this contract. Invoices must be submitted electronically via the Department of Veterans Affairs Tungsten Network and include invoice number, account number, purchase order number, date of service, accurate totals, and delivery receipts. 6. Cylinders and Containers Comply with DOT hazardous materials regulations for packaging, labeling, and transport (see Regulatory Appendix). Marking, color coding, and valve connections shall follow applicable CGA publications (see Regulatory Appendix). Hydrostatic testing and visual inspection of cylinders shall follow CGA standards and DOT requirements. Contractor is responsible for testing of contractor owned cylinders; government owned cylinder testing will be ordered separately by SAVAHCS when required. Government owned cylinders remain property of the ordering agency and may not be exchanged without authorization. Disposition of non repairable government property requires prior facility direction and, if disposal is requested, a separate order. 7. Price of Services Unit prices for gases include all services required at each filling to comply with applicable regulations and good practices, including cylinder tagging (Full/In Use/Empty), inspections, cleaning, pin indexing where required, attachment to manifolds when required, and maintenance/testing of contractor owned cylinders. 8. Measurement & Conversion Where needed, use CGA P 6 density and conversion factors to calculate delivered quantities (e.g., cubic feet to gallons). 9. Delivery Locations Research Service account 1, the ship to address is 3601 S. 6TH AVE, TUCSON, AZ 85723 BLDG 78, Room 139 VABBB Research Service account 2, the ship to address is 3601 S. 6TH AVE, TUCSON, AZ 85723 BLDG 10, Room 107 SHIELD Research Service (new account needed), the ship to address is 3601 S. 6th AVE, TUCSON, AZ 85723 BLDG 78, Room 142 SHIELD Supply Chain Management (SCM) account 3, the ship to address is 3601 S. 6th AVE, TUCSON, AZ 85723 SCM Southeast CBOC account 4, the ship to is 7395 South Houghton Road, Suite 129, TUCSON, AZ 85747 SCM Sierra Vista CBOC account 5, the ship to is 101 North Coronado Drive, Suite A, Sierra Vista, AZ 85635 SCM Green Valley CBOC account 6, the ship to is 380 West Vista Hermosa Drive, Suite 140, GREEN VALLEY, AZ 85614 SCM Casa Grande account 7, the ship to is 1876 East Sabin Drive, Suite 15, Building A. CASA GRANDE, AZ 85155 SCM Safford CBOC account 8, the ship to is 355 North 8th Avenue, SAFFORD, AZ 85546 SCM Yuma CBOC account 9, the ship to is 255 E. Gila Ridge Road, YUMA, AZ 85365 SCM Northwest CBOC account 10, the ship to is 3920 West Linda Vista Boulevard, TUCSON, AZ 85742 SCM Fort Huachuca VA Clinic account 10, the ship to is 2240 Winrow Avenue, Fort Huachuca, Arizona 85613. Main Campus - 3601 S. 6th Avenue, Tucson, AZ 85723 Bldg. 2 Dock, Bulk Gas Storage Bldg. 57, Outside of Hemodialysis Bldg. T57, Loading Bulk Storage Bldg. 60, Community Living Center (Main Hallway) Bldg. 80, Army Run Side Bulk Storage Bldg. 81, Army Run East Side of Building Part A Research Service Line Requirements These requirements apply only to the SAVAHCS Research Service Line accounts and locations. Liquid Nitrogen supply and handling for research applications: maintain dewars per laboratory specifications; typical sizes include 175 185 and 230 L (Research Shield and VABBB). Cylinder supply for Research projects (examples): CO2 (CGA 320), O2 (CGA 540), lung diffusion certified mixtures, and other specialty gases as ordered. Provide certified calibration and purity documentation for specialty mixtures used in research protocols. Coordinate deliveries to Bldg 78 and Bldg 10 research locations; maintain separate accounts and invoicing for each research customer. POC for Contractor: Tetreault, Trisha R., (520) 792-1450 Ext 1-6692 Part B Sitewide Requirements (Entire Tucson VA Site) These requirements apply to the main campus and all CBOCs, including Supply Chain Management accounts. Standard delivery window and emergent delivery capability. SDS availability on request; maintain hazard communication consistent with OSHA and CGA. No separate add on fees beyond unit prices. Cylinder ownership, repair, and disposal rules as defined in Section 6. Transport empty government owned cylinders per DOT regulations and normal commercial practice to prevent damage. POC for Contractor: Roy Kolden, 520-792-1450 EXT 1-3566 10. Performance Monitoring Delivery timeliness, accuracy of orders, and compliance with purity, labeling, and cylinder requirements will be monitored by the COR/FPOC. Repeated deficiencies may be elevated to the Contracting Officer for corrective action. Appendix A Regulatory Compliance Requirements The contractor shall manufacture, label, transport, deliver, and handle medical gases in compliance with the following, as applicable: FDA Drug CGMP & Labeling (21 CFR Parts 210, 211, 201) and the Final Rule for Certain Medical Gases (effective Dec 18, 2025). Includes certification of designated medical gases and updated labeling elements. DOT Hazardous Materials Regulations (49 CFR Parts 171 180): classification, shipping papers, marking/labeling/placarding, packaging specifications, highway carriage (Part 177), and cylinder continuing qualification (Part 180). OSHA 29 CFR 1910.101 and related standards (oxygen, nitrous oxide, hydrogen): in plant handling…
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