Open — responses due 18 Nov 2026 (4 days left) · Unrestricted (full and open) · Department of Veterans Affairs (VA) · NAICS 238330 · Solicitation 36C24526Q0637
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Description
Questions and Answers (84) Solicitation 36C24526Q0637 Set-aside status. The Amendment #3 notice on SAM.gov shows the Original Set Aside field as blank. The SF 1449 (Block 10) and VAAR 852.219-73 in the solicitation reflect a total set-aside for certified SDVOSBs. Please confirm whether this acquisition remains a 100% SDVOSB set-aside after Amendment #3. Correct this BPA/RFQ remains a 100% SDVOSB set-aside Evaluation basis. For the LPTA evaluation, will the Government compare total price for the base year only, or the total of the base year plus all four option years? Will option-year pricing be evaluated? total of the base year plus all four option years Quantities by site. Are the Section B.10 quantities the combined total for Baltimore VAMC, Loch Raven CBOC, and Perry Point VAMC? Please provide the breakdown by site, building, floor and flooring type, and confirm whether each quantity is an annual estimate for each contract year. This is an annual estimate for all sites. Line item reconciliation. Several lines appear not to align, and we would like to price them correctly: Tarkett Sheet Vinyl material is listed at 3,000 SY (27,000 SF), while Installation of Sheet Vinyl is listed at 9,000 SF. Which quantity is correct? SF should be SY. The SY is correct Is the 2,000 SY Tarkett Adapt (Woodlot Holly Oak) material line the material for the 2,000 SY Installation of Carpet Tile line? The carpet tile should be a separate line item. General Demolition, Floor Leveling and Smoothing and Furniture Lift (occupied spaces) are each listed at 30,778 SY. Does this quantity cover the combined area of the LVT and sheet vinyl installations? What is the Government's expectation for demolition and leveling on the Epoxy Flooring (15,000 SF) and Carpet Tile areas? Yes--This combines both areas. The expectation for epoxy flooring installation will not differ from LVT. The recommended application/method is to be specified by the contractor as the SME (Subject matter expert). Materials and selections. Please confirm that the contractor furnishes all materials listed in B.10. Colors and styles are shown as TBD. When will selections be provided, and should offerors price a stated base or average cost? Will substitutions of equivalent products be considered? There are no substitutions Existing floor condition. Has asbestos or lead testing been completed on the existing flooring and adhesives at all three sites? If material is found, who is responsible for abatement and for the related schedule impact? Are moisture and alkalinity test results available? Asbestos and lead testing is completed at all sites. VA ensures the proper personnel are in place for abatement. BPA terms, schedule and labor Order limits. Section B.9 leaves the per-order limit and the ceiling amount blank. Please provide both, any minimum guarantee, the expected number and typical size of orders per year, and the typical lead time between an order and the start of work. The Government estimates, but does not guarantee, that individual BPA Orders placed against this Agreement may reach $1,500,000.00/per Order. This Order Limit may be increased by mutual agreement of the parties as necessary, in whole or part. The authorized Ceiling Limit of the Agreement is set at $6,000,000.00 over the period covered by the Agreement; this ceiling is also not a guarantee. The Ceiling Limit may also be raised in association with order Limit increases or other conditions which, by mutual agreement of the parties, maybe considered necessary. Authorization for individual Task Orders above the stated Task Order and/or Ceiling Limits must be coordinated through the Contracting Officer before larger valued orders can be issued and prior to commencement of work. All unauthorized work, regardless of amount, will be processed through the ratification process. Period of performance. Section B.10 shows a base period of 09-01-2026 through 08-31-2027, and B.2 shows the BPA dates as TBD. Please confirm the revised base and option period dates, given the November 18 quote date. The Installation of Sheet Vinyl line shows a POP end date of 08-16-2027 while other lines show 08-31-2027. Please confirm which date applies. Time frame of contract award Base Year December 1, 2026 to November 30, 2027 plus 4 option renewal years Wage determination. The attached wage determination is dated 7-22-2026 and is titled Baltimore. Does it apply to all three sites, including Perry Point (Cecil County)? Please confirm whether it is a Service Contract Labor Standards or a Davis-Bacon determination. Wage Determination for Baltimore and Cecil County are attached Service Contract Labor Standards Working in occupied facilities. Please describe the requirements for working hours, after-hours and weekend work, infection control (ICRA) and phasing, badging and escorts, material staging and storage areas, and loading and elevator access at each site. Who moves furniture and equipment that is not covered by the Furniture Lift line? The work hours are reflected in the RFQ. The VA observes all national holidays. After work hours are on a case by case and determined by the needs of the service. CLINs x007 "Epoxy Flooring; Color TBD" (B.10): is there a required epoxy system type (e.g., self-leveling, broadcast/slurry, mortar, or flake), minimum thickness, and performance criteria? This will be determined prior to the project of any installations-as epoxy will not be a regular material used. For epoxy areas, who is responsible for concrete moisture/RH and pH testing (ASTM F2170 / F1869)? If readings exceed the system's limits, is moisture mitigation priced under CLIN x009 or handled by task-order modification? handled by task-order modification VAAR 852.219-75 (pp. 55-56) has no box checked. Which limitation on subcontracting applies: services (50%) or special trade construction (75%)? Please confirm that the cost of materials is excluded. Also, will 852.219-73(e) be measured by base/option period or per order? Services (50%) 852.219-73(e) will be measured by base/option period. 14. Does a Buy American requirement (FAR 52.225-1 or 52.225-9) apply to materials? The SF1449 says 52.212-5 is attached, but its text isn't in the posted RFQ. 52.225-1 or 52.225-9 is not listed on the RFQ 52.212-5 is not checked on the SF1449 therefore text would not be posted 15. E.3 (p.61) says award will be LPTA, but E.8 (p.65) says best value with technical, past performance, and price. Which governs? Also, what are the per-order limit and BPA ceiling in B.9, which are left blank (p.8)? Refer to question #7 Order Limits 16. Carpet tile. Please provide the manufacturer, collection and product name, style number, color name and number, tile dimensions, fiber and construction, backing, installation pattern, and approved adhesive. Please confirm whether carpet material is contractor-furnished and identify the applicable material supply line. Carpet tile Spec: Tarkett Carpet Tile Hidden Arbor and Sweater Knit 24x24 color TBD 17. LVT. Please provide the complete specification for the listed Tarkett Contour Series 6 by 48 inch LVT, including exact collection and product number, color name and number, overall thickness, wear-layer thickness, backing, finish, installation method, and approved adhesive. Please clarify how the separately listed Tarkett Adapt, Woodlot Holly Oak relates to this scope. This will be determined prior to installation. 18. Sheet vinyl. Please provide the manufacturer, collection and product name, product number, color name and number, homogeneous or heterogeneous construction, thickness, backing, roll width, finish, and approved adhesive. Please include the compatible weld rod, heat-welding requirements, flash-cove height, cove former, cap, and corner details. Please provide product data sheets and identify any different product or color selections by facility or area. Sheet vinyl spec: Tarkett IQ Optima Sheet Goods 19. Please provide the required wall-base and transition specifications, including manufacturer, product, material, dimensions, profile, and color or finish. Please identify the required transitions between new flooring, existing finishes, and different flooring types. Contractor will determine optimal wall transitions based on the project requirement, as the SME (subject matter expert). 21. During the walkthroughs, we understood that all furniture moving would be performed in-house by the VA. Please confirm that the VA will clear furniture, contents, and equipment before work begins and return them after the required curing period, including any necessary disconnects and reconnects. Please clarify whether Item 0012, Furniture Lift, remains applicable. 22. Please confirm that LVT and sheet-vinyl work areas will be fully cleared and remain clear through installation and required curing, rather than requiring piecemeal installation around furniture. LVT and sheet-vinyl work areas will be fully cleared and remain clear through installation 23…
Version history
SAM.gov has posted 5 notices under solicitation 36C24526Q0637, oldest first.
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