Dental Program Support at the Warm Springs Service Unit

This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR Part 12. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This requirement is for one (1) Firm-Fixed-Price (FFP) purchase order for contracted dental hygienist and dentist services to support the Dental Program at the Warm Springs Service Unit (WSSU), Warm Springs, Oregon. The purpose of this requirement is to provide supplemental professional dental coverage to ensure continuity of oral health services and patient access to dental care. The contracted dental hygienist and dentist shall assist in maintaining safe, accurate, and effective dental services while supporting ongoing clinical operations and compliance with applicable standards of care. Attachment No. 1 Pricing Schedule, (Supplies or Services and Prices/Costs) Attachment No. 2 Wage Determination Attachment No. 3 Business Associate Agreement Attachment No. 4 IEE Form PERFORMANCE WORK STATEMENT DENTAL PROVIDER AND DENTAL HYGIENIST SERVICES WARM SPRINGS SERVICE UNIT (WSSU) I. BACKGROUND The Warm Springs Health and Wellness Center s mission is to provide an innovative, caring, and diverse healthcare system that is trusted and responsive to the needs of the community. The Warm Springs Health and Wellness Center is a primary care clinic that provides quality healthcare to all eligible American Indians and Alaska Natives in the Warm Springs Service Unit Area. The Warm Springs Health and Wellness Center provides a comprehensive system of healthcare services including medical, dental, optometry, pharmacy, laboratory, radiology, podiatry, and community health services. The dental program emphasizes prevention, restorative care, oral health education, and comprehensive family-oriented dental treatment. Due to limited Purchase/Referred Care (PRC) resources and continued community demand for dental services, the Warm Springs Service Unit requires contracted Dental Provider and Dental Hygienist services to improve access to care and support continuity of dental treatment. II. OBJECTIVE The objective of this contract is to provide comprehensive dental and dental hygiene clinical services for eligible patients of the Warm Springs Service Unit. Services shall include preventive, restorative, periodontal, pediatric, oral surgery support, patient education, emergency treatment, and related dental support services. The contractor shall provide professional dental and/or dental hygiene services up to five (5) days per week as coordinated with the Contracting Officer Representative (COR). III. PERIOD OF PERFORMANCE AND LOCATION A. Location Services shall be performed at: Warm Springs Health and Wellness Center 1270 Kot-Num Road Warm Springs, OR 97761 B. Period of Performance The period of performance shall be on year from date of award. C. Clinic Schedule Clinic hours are generally: Monday, Tuesday, Thursday, Friday: 8:00 AM 5:00 PM Wednesday: 12:00 PM 5:00 PM The contractor shall be entitled to a one-hour lunch period. The clinic is closed on federally recognized holidays and during emergency or administrative closures. IV. PERFORMANCE-BASED REQUIREMENTS A. Performance Objectives The Contractor shall provide comprehensive performance-based dental and dental hygiene services that improve access to care, maintain continuity of care, support preventive oral health initiatives, and ensure high-quality clinical outcomes for eligible beneficiaries of the Warm Springs Service Unit (WSSU). The Contractor shall achieve measurable outcomes consistent with Indian Health Service (IHS) standards, Accreditation Association for Ambulatory Health Care (AAAHC) requirements, accepted standards of dental practice, and WSSU operational goals. Performance shall be evaluated based on quality of care, patient access, documentation accuracy, professional conduct, clinical productivity, compliance with regulatory requirements, and timely completion of services. B. Performance Standards The Contractor shall: Maintain timely and accurate clinical documentation in Dentrix and RPMS/EHR; Provide patient care services in accordance with accepted professional standards; Maintain compliance with infection prevention and control standards; Demonstrate professionalism and cultural sensitivity in all patient interactions; Meet scheduled clinic coverage requirements; Coordinate continuity of care and referrals; Comply with HIPAA, Privacy Act, and all applicable federal requirements; Maintain active licensure, certifications, and credentialing throughout the contract period. Performance deficiencies identified by the Government may require corrective action plans and may impact continuation of services. V. SCOPE OF WORK A. General Requirements The contractor shall provide direct patient care services in a responsible, respectful, professional, and caring manner consistent with accepted standards of dental practice and Accreditation Association for Ambulatory Health Care (AAAHC) standards. The contractor shall: Interview and examine patients; Review medical and dental histories; Perform diagnostic evaluations; Record findings and treatment in the electronic dental record system (Dentrix); Provide emergency dental care; Coordinate referrals when specialty care is required; Provide oral health education and prevention services; Maintain compliance with HIPAA and all applicable federal regulations; Utilize RPMS/EHR, Dentrix, Microsoft Office, Outlook, and other required systems; Collaborate with medical providers, dental staff, and community health programs. The contractor shall document all patient care in accordance with WSSU policies and standards. B. Dentist Services 1. Dentist Task Requirements The Dentist Contractor shall independently perform professional dental services within the scope of granted clinical privileges and licensure. Dentist responsibilities include, but are not limited to: Interviewing and examining patients; Reviewing and evaluating medical and dental histories; Performing oral examinations and diagnosis; Developing treatment plans; Performing restorative procedures; Performing endodontic procedures within privileges; Performing oral surgery procedures within privileges; Performing pediatric dental procedures; Performing periodontal procedures within privileges; Providing emergency dental treatment; Prescribing medications as appropriate; Interpreting radiographs and diagnostic findings; Coordinating specialty referrals; Providing patient consultations and follow-up care; Documenting all examinations, diagnosis, treatment, and referrals in Dentrix and RPMS/EHR; Supervising and coordinating with dental support staff as appropriate; Ensuring continuity of patient care. 2. Dentist Performance Outcomes The Dentist Contractor shall: Deliver comprehensive dental care consistent with accepted standards of practice; Maintain accurate and timely patient records; Demonstrate professional clinical judgment; Maintain productivity and clinic efficiency; Ensure compliance with infection control standards; Provide culturally appropriate patient care; Coordinate continuity of care and referrals effectively. C. Dental Hygienist Services 1. Dental Hygienist Task Requirements The Dental Hygienist Contractor shall provide preventive and therapeutic dental hygiene services within the scope of state licensure and granted privileges. Dental Hygienist responsibilities include, but are not limited to: Performing oral healthcare and risk assessments; Reviewing and documenting patient health history; Recording blood pressure and applicable screening information; Performing oral cancer screenings; Completing periodontal charting and assessments; Performing dental prophylaxis and periodontal maintenance; Removing plaque, calculus, and biofilm deposits; Applying fluoride and dental sealants; Taking and processing dental radiographs; Providing oral hygiene instruction and preventive education; Counseling patients regarding nutrition and oral health; Coordinating dental recall and preventive care scheduling; Administering local anesthesia and nitrous oxide when authorized; Performing temporary restorations and polishing procedures within licensure; Assisting with post-operative care and suture removal as authorized; Documenting all patient encounters and procedures in Dentrix and RPMS/EHR; Collaborating with dentists and healthcare providers regarding patient care. 2. Dental Hygienist Performance Outcomes The Dental Hygienist Contractor shall: Deliver preventive oral healthcare services consistent with accepted standards; Maintain timely and accurate documentation; Promote preventive oral health education and patient engagement; Maintain infection prevention and patient safety standards; Support continuity of preventive dental care; Demonstrate professionalism and cultural sensitivity; Assist in improving overall oral health outcomes for the patient population. D…