J061--3-Year Electrical Test Cincy and Fort Thomas

The Cincinnati Veterans Administration Medical Center (VAMC) has a requirement for a 3-Year Electrical Test. The intention of this Sources Sought is to obtain information only. Please do not send a proposal. Requested information: To aid acquisition planning, we re seeking capable and interested firms for the information requested. If your firm meets the criteria and would like to take in the selection process please send the point of contract (ronald.heidemann@va.gov) the following, via email: Firm s Name Socio-Economic Status Whether or not your company has a contract vehicle we can order against Responses are due: July 31, 2026 @ 11:00am EDT Introduction: This Statement of Work (SOW) describes the requirements for the maintenance, inspection, testing, and/or calibration of the Electrical Power Distribution System and all its components. These work items are referenced as Maintenance and Testing in this document, hereafter. This SOW describes the requirements for the Qualified Electrical Contract Professionals known as Contractors in this document, hereafter. Contractors who are contracted by Cincinnati VA Medical Center to perform maintenance and testing of the Electrical Power Distribution System, and all its components shall meet all requirements stated in Section 2 of this SOW. This SOW describes the requirements to provide final test reports. 2. Qualifications of Contractors: Contractors shall be certified by the InterNational Electrical Testing Association (NETA) as NETA Certified Technicians or the National Institute for Certification in Engineering Technologies (NICET). The contractor s work force also must have completed the Occupational Safety & Health Administration (OSHA) approved 10-hour construction safety training. Contractors shall have technical trainings, and track records of working experience in maintenance, inspection, and testing of the Electrical Power Distribution System and its components in healthcare facilities for a minimum of five (5) continuous years. The on-site Supervising Field Service Technician must hold a current certification, Level III or higher, in accordance with ANSI/NETA ETT, Standard for Certifications of Electrical Testing Technicians OR a Level IV NICET Certification for Inspection and Testing of Electrical Power Equipment . All the field service technicians shall be capable of: Testing, assessing, evaluating, servicing, and reconditioning components Assuring that the equipment on which work has been performed is safe, reliable and acceptable for its intended purpose Identifying defective equipment and potential safety problems, environmental hazards, or code violations. The Contractor conduct an on-site safety briefing with the entire crew and the VA prior to the commencement of the work. Coordinate the lockout/tagout procedure that will be followed during each electrical shutdown. Contractors shall have safety trainings either on-the-job or class-room type - in electrical safety outlined in the OSHA Standard 29 Code of Federal Regulations (CFR) 1910 Subpart S Electrical, and the NFPA 70E Standard for Electrical Safety in the Workplace. Training certifications shall be submitted to the VA prior to any work being scheduled. Contractors shall have ready access to the latest versions of the following references: NFPA 70, National Electrical Code. NFPA 70B, Recommended Practice for Electrical Equipment Maintenance. NFPA 70E, Standard for Electrical Safety for the Workplace. NFPA 110, Standard for Emergency and Standby Power System. OSHA Standard 29 CFR 1910, Subparts I & S. InterNational Electrical Testing Association, Inc. (NETA) Maintenance and Testing Specifications. Operating/Maintenance manuals, and specifications of the electrical equipment to be maintained and tested. These documents may be obtained from the VA Medical Center, or the equipment manufacturers. The contractor s workforce shall be equipped with all necessary tools, equipment, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely. Tools, equipment, and PPE shall comply with the requirements of OSHA Standard 29 CFR 1910, Subpart I, and NFPA 70E. Contractor to provide all lock out/tag out devices; VA Electric Shop personnel will not add their own lock to each lock out/tag out location. All test equipment shall be calibrated within twelve (12) months of the date of the work for this contract. Dated calibration labels shall be visible on all equipment. At a minimum, the Contractor shall utilize multiple testing machines, to allow for simultaneous testing of multiple breakers at a time. Contractor to maintain a spare testing equipment set in case of failure. Contractor to submit equipment test calibration certificate documents for each test equipment set prior to the start of testing. 3. Summary of Work: Contractor shall furnish all labor, parts, equipment and supervision to perform electrical testing services at the VA Medical Center, Cincinnati Division, 3200 Vine Street, Cincinnati, Ohio, 45220 and Ft. Thomas Division, 1000 S. Ft. Thomas Ave, Ft. Thomas, KY 41075. This work is to include all coordination with and payment to the electric utility provider(s) (Duke Energy) for disconnecting and reconnecting all facilities as required during testing. The contractor to follow ANSI/NETA MTS Standard for Maintenance Testing Specifications, sections 1, 2, 3, 4, 5 and 7. All work to be performed over the following days/hours: Day #1 Saturday, October 10, 2026. 8 am to 4 pm. Fort Thomas Day #2 Saturday, October 17, 2026 8 am to 6 pm. Normal Power US 1A, US 1B, US 1X, US 1P. Day #3 Saturday, October 24, 2026. 8 am to 5 pm. Normal Power A and C Sections; US 1C & US 1D. Bldg. 14 Emergency Power Day #4 Saturday, October 31, 2026. 8 am to 2 pm. Paralleling Gear by Emergency Generators & ATS s for the Elevators, fire pumps (no power shutdown required). Day #5 Saturday, November 7, 2026, 8 am to 4 pm. Disconnect from Duke. Test all Medium Voltage Switchgear (normal power). Building #14 Normal Power. Day #6 Saturday, November 14, 2026. 8 am to 8 pm. Emergency Power Testing Day #7 - Saturday, November 21, 2026. 8 am to 6 pm. Outbuildings #2, #3, #8, #13, & PG The electrical shutdown required to begin each day s work will begin promptly at each day s start time indicated above. All the work must be complete, and power restored, by each day s completion time listed above. Work items, definitions, and references shall comply with the latest edition of the NETA Maintenance Testing Specifications. Refer to the attached schedule for further details and device quantities. Infra-Red Scanning: Infra-red scanning of all breakers & electrical components is to be performed both before and after accomplishment of all other testing work. This is to establish a baseline and identify any potential issues before testing, as well as ensure all equipment is properly reinstalled and functioning at the completion of all work. This work item will take place Monday through Friday during normal business hours from 7:00am to 3:30pm, except on federally recognized holidays. The scanning must be done while the Electrical Power Distribution System is energized. Appropriate safety precautions must be taken before, during and after scanning the system: Use an infra-red scanning camera to detect hot spots in the Electrical Power Distribution System. Objective of this work is to detect any loose, broken, or corroded connections in the system. Problem connections shall be replaced with new connectors/terminations/lugs, and/or tightened with torque wrench to meet the equipment manufacturers specifications. The below lists additional requirements to be performed by the contractor in addition to the requirements of the ANSI/NETA Standard for Maintenance Testing section 7. General Requirements: Contractor to provide a detailed written Lockout/Tagout (LOTO) plan for each day work is to be performed. Contractor is to fully coordinate with and provide all payment to the electric utility provider(s) (Duke Energy) for disconnecting and reconnecting all facilities as required during testing. Contractor must hold and document daily safety/toolbox talks with everyone involved with testing. Contractor must hold and document at a minimum weekly pre-work meetings with the VA, along with a post- hot wash meeting to ensure all lessons-learned are understood & documented. Contractor to provide all required safety equipment necessary for completion of all work. Contractor to supply all personnel needed to open and access electrical panels & equipment as required during all phases of testing. All efforts are to be made to test all equipment in place whenever possible. Contractor to provide ample supply of spare breaker lugs to correct any issues encountered during testing. Contractor to be held responsible for correcting any damage or malfunction that results from the testing process. See Reference 1 for list of equipment to be tested. Switchgear…