J012--Fire Alarm-Fire Suppression Services for the VA Salt Lake City, Utah Medical Center

Request for Quote (RFQ) #: 36C25925Q0740 FIRE ALARM AND FIRE SUPPRESSION SYSTEMS MONITORING, INSPECTION, TESTING, MAINTENANCE, AND REPAIR (MITMR) Services for The Department of Veterans Affairs Salt Lake City Health Care System (SLCHCS). Base year plus 4 additional option years. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with Revolutionary FAR Overhaul (RFO) Part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. The Government reserves the right to make no award from this solicitation. * An Optional Site Visit will take place at 9:00am MDT Apr 16, 2026. See attached * The deadline for all questions is 12:00pm CST Apr 21, 2026. All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation. ** Quotes are to be provided to thomas.parsons2@va.gov and john.cheng2@va.gov no later than 12:00pm CST Apr 23, 2026. Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make the award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award. This is a Request for Quote (RFQ), and the solicitation number is 36C25925Q0740. The government anticipates awarding a firm-fixed price contract resulting from this solicitation. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-06 effective October 01, 2025. The North American Industrial Classification System (NAICS) code for this procurement is 561621 Fire alarm sales combined with installation, repair, or monitoring services with a business size standard of $25 Million. This solicitation is open market unrestricted. Price/Cost Schedule - List of Line Items: Base Year Period: 05/01/2026 04/30/2027 Line Items Description Quantity Unit Unit Price ($) Extended Amount ($) 0001 24/7 Monitoring of Fire Alarm and Fire Suppression system support services in accordance with the Statement of Work (SOW). 12 MO 0002 Quarterly testing and maintenance in accordance with the SOW. 4 EA 0003 Semi-annual testing and maintenance in accordance with the SOW. 2 EA 0004 Annual testing and maintenance in accordance with the SOW. 1 EA 0005 Emergency unscheduled maintenance repair labor hours performed onsite during normal business hours. 24 HR 0006 Emergency unscheduled maintenance repair labor hours performed onsite outside of normal business hours 8 HR 0007 Allowance of maintenance repair parts or replacement/modification parts 1 LT $50,000.00 $50,000.00 Option Year 1 period: 05/01/2027 04/30/2028 Line Items Description Quantity Unit Unit Price ($) Extended Amount ($) 1001 24/7 Monitoring of Fire Alarm and Fire Suppression system support services in accordance with the Statement of Work (SOW). 12 MO 1002 Quarterly testing and maintenance in accordance with the SOW. 4 EA 1003 Semi-annual testing and maintenance in accordance with the SOW. 2 EA 1004 Annual testing and maintenance in accordance with the SOW. 1 EA 1005 Emergency unscheduled maintenance repair labor hours performed onsite during normal business hours. 24 HR 1006 Emergency unscheduled maintenance repair labor hours performed onsite outside of normal business hours 8 HR 1007 Allowance of maintenance repair parts or replacement/modification parts 1 LT $50,000.00 $50,000.00 Option Year 2 period: 05/01/2028 04/30/2029 Line Items Description Quantity Unit Unit Price ($) Extended Amount ($) 2001 24/7 Monitoring of Fire Alarm and Fire Suppression system support services in accordance with the Statement of Work (SOW). 12 MO 2002 Quarterly testing and maintenance in accordance with the SOW. 4 EA 2003 Semi-annual testing and maintenance in accordance with the SOW. 2 EA 2004 Annual testing and maintenance in accordance with the SOW. 1 EA 2005 Emergency unscheduled maintenance repair labor hours performed onsite during normal business hours. 24 HR 2006 Emergency unscheduled maintenance repair labor hours performed onsite outside of normal business hours 8 HR 2007 Allowance of maintenance repair parts or replacement/modification parts 1 LT $50,000.00 $50,000.00 Option Year 3 period: 05/012/2029 04/30/2030 Line Items Description Quantity Unit Unit Price ($) Extended Amount ($) 3001 24/7 Monitoring of Fire Alarm and Fire Suppression system support services in accordance with the Statement of Work (SOW). 12 MO 3002 Quarterly testing and maintenance in accordance with the SOW. 4 EA 3003 Semi-annual testing and maintenance in accordance with the SOW. 2 EA 3004 Annual testing and maintenance in accordance with the SOW. 1 EA 3005 Emergency unscheduled maintenance repair labor hours performed onsite during normal business hours. 24 HR 3006 Emergency unscheduled maintenance repair labor hours performed onsite outside of normal business hours 8 HR 3007 Allowance of maintenance repair parts or replacement/modification parts 1 LT $50,000.00 $50,000.00 Option Year 4 period: 05/01/2030 04/30/2031 Line Items Description Quantity Unit Unit Price ($) Extended Amount ($) 4001 24/7 Monitoring of Fire Alarm and Fire Suppression system support services in accordance with the Statement of Work (SOW). 12 MO 4002 Quarterly testing and maintenance in accordance with the SOW. 4 EA 4003 Semi-annual testing and maintenance in accordance with the SOW. 2 EA 4004 Annual testing and maintenance in accordance with the SOW. 1 EA 4005 Emergency unscheduled maintenance repair labor hours performed onsite during normal business hours. 24 HR 4006 Emergency unscheduled maintenance repair labor hours performed onsite outside of normal business hours 8 HR 4007 Allowance of maintenance repair parts or replacement/modification parts 1 LT $50,000.00 $50,000.00 Description of Requirements for the items/Services to be acquired: The requirement is for FIRE ALARM AND FIRE SUPPRESSION SYSTEMS MONITORING, INSPECTION, TESTING, MAINTENANCE, AND REPAIR (MITMR), please reference attached Statement of Work (SOW). Delivery and acceptance are to be F.O.B Destination (RFO 52.247-34) at the VA SLCHCS. 52.212-1, Instructions to Offerors-Commercial Items applies to this acquisition Any award made as a result of this solicitation will be made on an All or Nothing Basis. State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract. If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be verified and visible in the SBA Small Business Certification (SBS): https://search.certifications.sba.gov/ at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award. Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations. All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror s page limitations unless otherwise indicated in the specific volume instructions below. All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote. ADDENDUM to RFO 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL Submission of quote shall include the following volumes: (I) Technical capability or quality offered to meet the Government requirement; (II) Price; (III) Past Performance; and (IV) Completion of VAAR 852.219-75 VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction. Volume I - Technical capability or quality to meet the Government requirement. The offeror shall submit its quote demonstrating how it meets the requirements of the Statement of Work (SOW) and solicitation, to include the Specifications listed in Section 3 of the SOW. Offeror must submit proof of their authorization to perform the services and access to the current Siemens System. An authorized letter from…