Closed — responses were due 12 Nov 2026 · Unrestricted (full and open) · Department of Veterans Affairs (VA) · Orlando, FL · NAICS 333922 · Solicitation 36C24827Q0115
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Description
Sources Sought Notice Sources Sought Notice Page 10 of 10 Sources Sought Notice *= Required Field Sources Sought Notice Page 1 of 10 This is a SOURCES SOUGHT NOTICE ONLY. It is neither a solicitation nor a request for quote (RFQ) and it does not obligate the Government to award a contract. Request for solicitation will not receive a response. The Government will not pay nor reimburse any costs of preparing this response. The source s sought notice is for market research purposes to make the appropriate acquisition decision and gain knowledge of potential qualified businesses and their Small Business Administration (SBA) size classification in relation to North America Industry Classification System (NAICS) 333922, Conveyor and Conveying Equipment Manufacturing with an associated size standard of 500 employees. The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 8 Orlando Contracting Team is seeking interested sources to remove the existing hospital garment conveyor system and provide a turnkey solution to replace the garment conveyor system for the Orlando VA Medical Center (OVAMC). See attached documentation to see the salient characteristics. If your business can meet or exceed the requirement, please provide a capability statement. The capability statement shall be limited to no more than five pages and must clearly state the following: Capability in industry to manufacture or provide the required Garment Conveyor System with Inventory Management Capability. Offerors who cannot provide historical information from their company regarding the outlined attachment or similar scope and scale should provide corresponding information to show how the company would meet the OVAMC requirements. This information should provide level of confidence in the Government that an offeror would meet or exceed the delivery requirements to provide the required product. The automated hospital garment conveyor system shall meet the following minimum characteristics: 2.1 Automated Hospital Garment Conveyor System The garment conveyor system shall be fabricated from heavy-duty steel construction suitable for continuous institutional healthcare use. The system should provide a minimum storage capacity of 2,200 garments. The system shall operate as a standalone, self-contained system. The system shall not require connection to a hospital network, internet service, cloud service, external database, or other network infrastructure for normal operation. The system should provide current inventory status and reporting capabilities. All operational and inventory data shall be stored locally within the system. The system shall fit within the existing two-level garment storage room. First-floor equipment footprint shall not exceed 230 inches (L) × 128 inches (W). A minimum of 60 inches of clear employee workspace and access aisle clearance shall be maintained. Second-floor equipment footprint shall not exceed 210 inches (L) × 128 inches (W) × 84 inches (H). The system shall fit within the available space without requiring structural modifications to the building. The conveyor system shall be capable of operating in both forward and reverse directions. The system shall include a dedicated manual directional control lever or equivalent operator control that allows authorized personnel to reverse conveyor movement as required for loading, unloading, maintenance, troubleshooting, or garment retrieval operations. The directional control shall be readily accessible to operators and shall function without requiring access to software configuration menus or administrative settings. Operation of the forward and reverse functions shall not adversely affect inventory tracking accuracy or system safety features. The conveyor system shall include safety interlocks and emergency stop devices that remain fully functional during both forward and reverse operations. Directional changes shall be performed in accordance with the manufacturer's safety requirements and operating procedures. . 2.2 Inventory Management Solution The inventory management solution shall operate on a dedicated desktop computer provided as part of the system. All software and firmware updates shall be performed locally at the workstation without internet connectivity. The software should function independently of the hospital network, internet connection, cloud services, or external databases. The inventory management solution shall operate as a standalone system. The solution should not require connectivity to the hospital network, internet, cloud services wireless networks, or external databases for normal operation. The system shall maintain an accurate inventory count of all garments stored within the conveyor system. The system should track garment storage locations and retrieval locations. The system shall automatically update inventory records when garments are added, removed, or relocated Historical inventory information shall be retained locally within the system. The system should provide inventory reporting capability directly from the operator interface. Authorized users shall be able to view current inventory status and transaction history. Reports should identify garment quantities and storage locations. 2.3 Additional requirements All system components, including conveyors, carousels, controls, motors, inventory management equipment, operator workstations, support structures, and associated accessories, shall fit entirely within the available room dimensions specified in this solicitation. The proposed system should not require modifications to load-bearing walls, floors, ceilings, columns, roof structures, or other structural building elements. The contractor shall verify all field dimensions prior to fabrication and installation. The contractor shall provide a layout drawing demonstrating compliance with all dimensional requirements, required employee workspaces, maintenance access areas, and aisle clearances. The installed system shall maintain all required safety, fire protection, operational, and maintenance access clearances. Any utility connections required for system operation shall utilize existing building infrastructure or minor non-structural modifications only. 3. Contractor is shall: 3.1 Remove existing conveyor system Disconnect, dismantle, remove, and properly dispose of the existing garment conveyor system, including all associated tracks, supports, motors, controls, wiring, hardware, and accessories. Remove all equipment, mounting hardware, anchors, fasteners, and components associated with the existing system. Repair any damage resulting from removal activities and restore affected areas to their original condition or better, in accordance with Facility Management Service (FMS) requirements. All holes, penetrations, mounting points, anchors, wall openings, floor openings, and ceiling penetrations created or exposed during removal shall be properly repaired and sealed using materials that match existing construction and finishes. Any damaged walls, floors, ceilings, paint, coatings, or other building surfaces affected by the removal process shall be repaired and restored to match adjacent existing conditions. All restoration work shall be subject to review and acceptance by the Facility Management Service (FMS) prior to final project acceptance. The contractor shall remove all debris, waste materials, and discarded equipment from the site and maintain a clean and safe work area throughout the project. Upon completion of removal activities, the area shall be left clean, fully restored, and ready for installation of the new garment conveyor system. 3.2 Provide Turnkey Installation Furnish all labor, materials, equipment, tools, transportation, supervision, permits, licenses, and incidental items necessary to provide a complete, fully operational garment conveyor system. Provide and install all conveyor equipment, tracks, carousels, motors, controls, support structures, operator workstations, inventory management hardware, software, wiring, and accessories required for a complete installation. Install the system within the available room dimensions specified in this solicitation without requiring modifications to the building's structural elements, including load-bearing walls, floors, columns, beams, or roof structures. Provide an integrated inventory management solution capable of tracking and managing a minimum of 2,200 garments. Configure the inventory management solution to automatically track garment quantities, storage locations, additions, removals, relocations, and inventory adjustments. Provide a desktop computer-based inventory management application with a graphical user interface for inventory monitoring, reporting, and system administration. Ensure all inventory, transaction, and system data are stored locally and do not require internet connectivity, cloud services, or external databases for normal operation. Ensure all software…
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