6515--Thyroid Uptake System

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice Page 3 of 16 DESCRIPTION Page 1 of Page 1 of Page 1 of Page 1 of Page 1 of Page 1 of This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This is a Request for Quote (RFQ), and the solicitation number is 36C26026Q0979. The Government anticipates awarding a firm-fixed price service order from this solicitation. This solicitation is 100% set aside for Small Business. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at https://www.acquisition.gov/far-overhaul The associated North American Industrial Classification System (NAICS) code for this procurement is 334516 and the PSC is 6515. The Department of Veterans Affairs, Veterans Healthcare Administration, Regional Procurement Office West, Network Contracting Office 20, on behalf of the Portland VA Medical Center, is seeking the following. Any reference to manufacturer nomenclature/ part numbers are for reference only. This requirement is for Thyroid Uptake Systems per the Salient Characteristics listed and Statement of Work below: Pricing Table Description/Part Number* Qty Unit Price Thyroid Uptake System with 1 Well 1 EA CAP DICOM Interface 1 EA Neck Phantom for Thyroid Uptake System 1 EA On-site training and installation 1 JB Basic Technical Support 1 YR TOTAL MINIMUM SALIENT CHARACTERISTICS Thyroid Uptake Measurement System 1. General System Functionality Must be a comprehensive nuclear medicine measurement system capable of performing thyroid uptake measurements, wipe tests, bioassay measurements, and automated quality assurance functions. Must include a software-driven workflow that supports predefined protocols and customizable measurement sequences. 2. User Interface & Computer Requirements Must utilize a color touch screen user interface with a large-format display (minimum 20 inches for visibility during procedures). Must operate on the current, widely supported Windows OS platform. Must support generation of reports containing graphics, isotope spectra, and archived data, with ability to save or print reports in PDF format. 3. Detector & Measurement Specifications Thyroid Uptake Detector Must utilize a NaI(Tl) scintillation detector capable of precise uptake measurements. (Spec: 2 inch diameter NaI(Tl).) Must include a collimator meeting recognized nuclear medicine performance standards (e.g., ANSI or IAEA). Must include a physical measurement/alignment mechanism to ensure consistent detector to thyroid distance. Multichannel Analyzer (MCA) Must include an MCA with a minimum of 1024 channels. Must provide automated and manual calibration capabilities. Must support user defined and preset ROIs, live time, real time, and total count presets. Must support accurate count rate linearity ( 2% deviation up to at least 150,000 cps). Optional Well Counter Must support well counting for capsule/liquid dose formats utilizing a NaI(Tl) well detector. (Spec: 2 inch diameter NaI(Tl).) Must provide shielding sufficient for radiation safety and measurement accuracy (minimum 1 inch lead shielding). 4. Quality Assurance Capabilities Must provide fully automated QA tests including energy calibration, zero adjust, gain adjust, detector efficiency, resolution, chi square, constancy, and minimum detectable activity (MDA). Must include both automated and manual calibration options. 5. Thyroid Uptake Measurement Requirements Must support capsule and liquid dose formats. Must allow predose and pre count measurement. Must include multiple predefined thyroid uptake protocols and allow custom protocol creation. 6. Wipe Test & Bioassay Capabilities Must support multi group wipe test setup and isotope identification with spectral display. Must flag wipe test results exceeding trigger levels. Must support bioassay monitoring for common isotopes (e.g., I 123, I 125, I 131). Must allow user defined action levels and produce individual and summary reports. 7. Connectivity / System Integration Requirements Must provide optional or integrated DICOM capability that can retrieve patient data and upload reports to hospital information systems. 8. Physical / Form Factor Requirements Must include a mobile, ergonomic stand with adjustable height and articulating detector arm capable of wide range motion (vertical travel and rotation). Must include secure storage for neck phantom and quality control sources. Must include cable management to maintain safe, clinical grade setup. Must include hospital-grade power configuration with isolation transformer. 9. Reporting & Data Archival Requirements Must allow reporting that includes full spectrum graphics and thyroid uptake time vs value graphs. Must permit archiving of measurement data and export in standard formats. 10. Delivery Schedule: All items to be delivered and installed after receipt of purchase order but not earlier than two weeks, but not later than 90 days after contract is awarded. Basic technical support shall be available for a period of one (1) calendar year from the date of installation. The full text of RFO FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/far-overhaul http://www.va.gov/oal/library/vaar/index.asp The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Products (SEP 2023) (DEVIATION OCT 2025) ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representations (JAN 2017) 52.204-7 System for Award Management (NOV 2024) (DEVIATION NOV 2025) 52.214-21 Descriptive Literature (APR 2002) 52.219-1 Small Business Program Representations (FEB 2024) (DEVIATION NOV 2025) 52.225-18 Place of Manufacture (AUG 2018) 52.229-11 Tax on Certain Foreign Procurements Notice and Representation (JUN 2020)(DEVIATION SEP 2025) 52.252-1 Provisions Incorporated by Reference (FEB 1998) 852.215-72 Notice of Intent to Re-solicit (OCT 2019) System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM. SUBMISSION INSTRUCTIONS a) Submissions of Offer: Offerors are required to submit their offer in response to this solicitation specifically tailored to the unique requirements of providing and supporting the thyroid uptake system in accordance with the Salient Characteristics. Please submit the quote to Krystal.Weeks@va.gov and NCO20SupplyTeam2@va.gov by the time and date indicated on the face page of the solicitation document. Include the solicitation number in the Subject line. Any attachments must be readable using Microsoft Office or Adobe PDF. The size of the email is limited to 5 megabytes (MB), but multiple emails are allowable. Quotes must be submitted electronically and will not be accepted through fax or postal mail. b) Products/service capability description: Offerors shall provide confirmation from the OEM proposed that your company is an authorized provider for said OEM for parts and installation. c) Training: Offers must demonstrate that personnel have the training necessary to provide installation/training. d) Pricing: Complete the Pricing Table submitting a firm-fixed-price quote to include all costs associated with providing the requested items, installation, and training. This should encompass labor, materials, travel, equipment, and any applicable fees. e) Required Submissions: Offers not providing the following may not be considered for award: 1. Manufacturer signed Authorization, dated within one (1) year of the date of the posting of this solicitation, from the proposed OEM to distribute OEM parts and provide support services for said parts. The letter must address both. 2. Sufficient evidence to show that the items offered meet the salient physical, functional, and performance characteristics specified in this solicitation, and that all requirements of the Statement of Work can be met. Conclusory statements will not meet this requirement. 3. Completed Pricing Table 4. Completed Buy American Certificate Note: It is essential that all offerors follow these instructions in order to be considered for this…