Medical Courier Services // 355th Medical Group

NOTICE TO CONTRACTOR This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Revolutionary FAR Overhaul (RFO) Part 12.2, Solicitation, Evaluation, and Award. This announcement constitutes the only solicitation; quotes are being requested, and a separate written solicitation will not be issued. The solicitation number is HT941026Q2039. It is issued as a Request for Quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01 effective 13 March 2026 and Defense Federal Acquisition Regulation Supplement (DFARS) RFO Class Deviations change effective 01 February 2026. The North American Industry Classification System (NAICS) Code for this acquisition is 492110: Couriers and Express Delivery Services. The standard size is 1,500 (Number of Employees). The Product and Service Code (PSC) for this requirement is R602: support- administrative: courier/messenger. This is a 100% Small Business Set-aside. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. This requirement is for non-personal services. Defense Health Agency Contracting Activity (DHACA) Healthcare Contracting Division-West (HCD-W) requests responses from qualified sources capable of providing the following: Courier service to provide specimen transport of approximately 7 to 8 specimens per day consisting of frozen, refrigerated, or ambient samples and supplies from the 355th Medical Group to the Veterans Administration (VA) Southern Arizona Health Care facility, 3601 S. 6th Avenue, Tucson, AZ. The contractor shall pick up specimens per PWS and make deliveries directly to the VA. Government personnel will notify the contractor at least one day in advance if services are not required on any specific day, and when Main Laboratory is scheduled for closure or when there is a change in clinic operation. Items required: CLIN 0001: Medical Courier Services Base Location: 355th Medical Group, Davis-Monthan AFB, AZ Period of Performance (PoP): 18 Oct 2026 17 Oct 2027 Quantity: 12 Unit of Issue: Months CLIN 0002: Medical Courier Services (On-Demand Unscheduled Pick-ups) Base Location: 355th Medical Group, Davis-Monthan AFB, AZ Period of Performance (PoP): 18 Oct 2026 17 Oct 2027 Quantity: 26 Unit of Issue: Each CLIN 1001: Medical Courier Services Option Year One (1) Location: 355th Medical Group, Davis-Monthan AFB, AZ Period of Performance (PoP): 18 Oct 2027 17 Oct 2028 Quantity: 12 Unit of Issue: Month CLIN 1002: Medical Courier Services (On-Demand Unscheduled Pick-ups) Option Yr One (1) Location: 355th Medical Group, Davis-Monthan AFB, AZ Period of Performance (PoP): 18 Oct 2027 17 Oct 2028 Quantity: 26 Unit of Issue: Each CLIN 2001: Medical Courier Services Option Year Two (2) Location: 355th Medical Group, Davis-Monthan AFB, AZ Period of Performance (PoP): 18 Oct 2028 17 Oct 2029 Quantity: 12 Unit of Issue: Month CLIN 2002: Medical Courier Services (On-Demand Unscheduled Pick-ups) Option Yr Two (2) Location: 355th Medical Group, Davis-Monthan AFB, AZ Period of Performance (PoP): 18 Oct 2028 17 Oct 2029 Quantity: 26 Unit of Issue: Each CLIN 3001: Medical Courier Services Option Year Three (3) Location: 355th Medical Group, Davis-Monthan AFB, AZ Period of Performance (PoP): 18 Oct 2029 17 Oct 2030 Quantity: 12 Unit of Issue: Month CLIN 3002: Medical Courier Services (On-Demand Unscheduled Pick-ups) Option Yr Three (3) Location: 355th Medical Group, Davis-Monthan AFB, AZ Period of Performance (PoP): 18 Oct 2029 17 Oct 2030 Quantity: 26 Unit of Issue: Each CLIN 4001: Medical Courier Services Option Year Four (4) Location: 355th Medical Group, Davis-Monthan AFB, AZ Period of Performance (PoP): 18 Oct 2030 17 Oct 2031 Quantity: 12 Unit of Issue: Month CLIN 4001: Medical Courier Services (On-Demand Unscheduled Pick-ups) Option Yr Four (4) Location: 355th Medical Group, Davis-Monthan AFB, AZ Period of Performance (PoP): 18 Oct 2030 17 Oct 2031 Quantity: 26 Unit of Issue: Each The Government intends to award a firm-fixed-price (FFP) contract resulting from this RFQ to the responsible Quoter, whose quote conforms to the solicitation and is the most advantageous (best value) to the Government, price and other factors considered as defined in the EVALUATION FACTORS FOR AWARD section below. The Government will review the quotes received to determine if they are compliant with the RFQ requirements. A compliant quote is one that meets all of the terms, conditions, and specifications in the RFQ. The Quoter must provide all documents listed and comply with all RFQ instructions in order for their quote to be considered compliant with this RFQ. Only compliant quotes will be evaluated for award. All questions regarding the RFQ, of a contractual or technical nature, must be submitted electronically by email to jimmy.k.ferrington.civ@health.mil no later than 1100 PDT on 3 August 2026. Questions submitted after the specified date and time may not receive a response. Questions, along with the Government s responses, will be posted as an attachment to the RFQ. Please be advised that the Government reserves the right to transmit those questions and answers of a common interest to all prospective Quoters. Electronic Submission of Quotes: Quotations shall be submitted electronically via email to jimmy.k.ferrington.civ@health.mil and sarah.l.gordon.civ@health.mil. LATE SUBMISSIONS MAY NOT BE CONSIDERED. It is a Quoter s responsibility, when transmitting its quote electronically, to ensure the quote s timely delivery by transmitting the quote sufficiently in advance of the time set for receipt of quotes to allow for timely receipt by the Government no later than the date and time stated in this RFQ. Quoters shall allow adequate time to upload files, which may be slower for non-DoD users, and to avoid other technical difficulties that may be encountered. A Quoter risks the late receipt and rejection of a quote where it delays transmitting its quote until the last few minutes before the time set for receipt of quotes. Quotes that are received after the date and time stated in this RFQ will not be considered except at the discretion of the Contracting Officer; the Contracting Officer reserves full discretion to accept any late quotes at any time prior to award if it serves the best interest of the Government. Quoters are responsible for submitting their quote in the format specified, consistent with requirements stated elsewhere in this RFQ. Quoters are asked to submit only the information required. Files that cannot be opened or are otherwise missing the required content are the responsibility of the Quoters. Submissions that do not adhere to format and content requirements may be considered non-compliant. The Government reserves the right to eliminate any such quotes from consideration for award. Quotations must be received no later than 1100 PDT on 7 August 2026. Quotes shall be submitted electronically via email to jimmy.k.ferrington.civ@health.mil and sarah.l.gordon.civ@health.mil. DEFENSE BIOMETRIC IDENTIFICATION SYSTEM (DBIDS) DBIDS is the current system for access control verification and management for the Department of Defense (DoD). DBIDS guidance for Vendors/Contractors to obtain a pass is accessible through the following website: https://www.cnic.navy.mil/Operations-and-Management/Base-Support/DBIDS/ For more information or to enroll in the DBIDS Program, call: 1 (202) 433-4784. For the Davis-Monthan Airforce Base: Craycroft Installation Access Control Point (IACP) / Visitor Control Center and can be reached by phone at (520) 228-3224 Pass & Badge Office. Pre-enrolling will help expedite your processing time. To pre-enroll for a DBIDS card, visit the following website: https://dbids-global-enroll.dmdc.mil/preenrollui/ Vendors, contractors, suppliers, and other service providers shall present their pass upon entry at the entry control point (ECP). TRANSITION The Contractor shall coordinate all phase-in activities with the incumbent contractor immediately upon contract award to ensure a seamless transition of services with no interruption to the Government s business operations. During the last 30 days of contract performance, the Contractor shall also perform a transition with any successor contractor to facilitate an orderly phase-out and turnover of all contract requirements and performance to ensure a seamless transition of services with no interruption to the Government s business operations. APPLICABLE PROVISIONS AND CLAUSES It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses can be accessed in full text at: https://www.acquisition.gov/far-overhaul https://www.acq.osd.mil/dpap/dars/dfars_far_overhaul_class_deviations.html This acquisition incorporates by reference the following RFO provisions and clauses: Provisions: 52.203-18 Prohibition on Contracting…