H399--Elevator Inspection Service FHCC VAMC in North Chicago IL Base 4 OY
Closed — responses were due 11 Nov 2026 · Unrestricted (full and open) · Department of Veterans Affairs (VA) · NAICS 541350 · Solicitation 36C25227Q0080
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Description
SOURCES SOUGHT SYNOPSIS The Department of Veterans Affairs is issuing this sources sought synopsis as a means of conducting market research to identify parties having an interest in and the resources to support a requirement for Elevator Testing Services located at FHCC VAMC , North Chicago IL. o Captain James A. Lovell Federal Health Care Center, North Chicago, IL. The result of this market research will contribute to determining the method of procurement. The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 341350. THERE IS NO SOLICITATION AT THIS TIME. This request for capability information does not constitute a request for proposals; submission of any information in response to this market survey is purely voluntary; the government assumes no financial responsibility for any costs incurred. Background: The purpose of this Contract is to provide for the inspection/testing of the vertical transportation system located at the Captain James A. Lovell Federal Health Care Center ( FHCC ), 3001 Green Bay Road, North Chicago, IL 60064-3048, as set forth in this Performance Work Statement. A complete listing of all vertical transportation system components, including thirty-one (31) elevators, two (2) cart lifts, and two (2) dumbwaiters (collectively VTS components ), is set forth in the Vertical Transportation System Schedule at the end of this Performance Work Statement. Any additional vertical transportation system components put into service after award of this Contract shall be included in the Vertical Transportation System Schedule at price(s) consistent with the current Price Schedule. A complete listing of all VTS Components, including twenty-nine (31) elevators, two (2) cart lifts, and two (2) dumbwaiters, is set forth in the Vertical Transportation System Schedule at the end of this Statement of Work. Any additional vertical transportation system components put into service after award of this Contract shall be included in the Vertical Transportation System Inventory at price(s) consistent with the current Price Schedule. If your organization has the potential capacity to perform these contract services, please provide the following information: 1) Organization name, address, email address, website address, if applicable, telephone number, and size and type of ownership for the organization; and 2) Tailored capability statements addressing the particulars of this effort and documentation supporting claims of organizational and staff capability. If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements. The Government will evaluate market information to ascertain potential market capacity to provide services consistent in scope and scale with those described in this notice and otherwise anticipated. BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SDVOSB. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. Submission Instructions: Interested parties who consider themselves qualified to perform the above-listed services are invited to submit a response to this Sources Sought Notice by 10:00AM Local Time (Central) on November 11th, 2026. All responses under this Sources Sought Notice shall be emailed to Michelle.Klug2@va.gov. STATEMENT OF WORK Inspections Overview: The Contractor shall perform Annual Category 1, Semiannual, and Full-Load Category 5 VTS component inspection/testing as follows: a. Annual Category 1 inspection/testing is typically conducted in May of each year; a. Semiannual inspection/testing is typically conducted in November of each year; and b. Full-Load Category 5 testing will be performed in November 2027. c. Note: Typical inspection/testing dates are subject to change, in FHCC s sole discretion. Basic Contractor Responsibilities: The Contractor shall provide all personnel, equipment, material, parts, software, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary for execution of the work to be performed under this Contract. Any work found to be non-conforming to the terms of this Contract shall be promptly corrected by the Contractor at no additional cost to the Government. All work shall be performed in a neat and professional manner, including the removal of all trash and debris at the completion of all work. Contractor Limitations: The Contractor performing inspection/testing under this Contract is prohibited from performing any repairs or other work on any of the VTS components covered by this Contract. Safety: All work performed under this Contract shall conform to such safety precautions as the FHCC Fire/Safety and Engineering Departments determine, in their sole discretion, to be necessary, in addition to all other requirements set forth elsewhere in the Contract. Inspection/Testing Standards. 1. All inspection/testing of FHCC s vertical transportation system components shall comply with the most current version of the following standards: a. American Society of Mechanical Engineers ( ASME ) 17.1: Handbook on Safety Code for Elevators and Escalators; b. ASME 17.2: Guide for Inspection of Elevators, Escalators, and Moving Walks; c. ASME 17.3: Safety Code for Existing Elevators and Escalators; d. National Fire Protection Association ( NFPA ) 70: National Electrical Code; and e. NFPA 70E: Standard for Electrical Safety in the Workplace. 2. During any inspection/testing, parts shall be removed and equipment cleaned, as necessary, to determine their exact condition. All parts shall be properly reinstalled after removal. 3. All inspections shall be performed in the presence of an elevator maintenance technician, currently under contract as the VA elevator maintenance contractor, and the COR or designated FHCC representative. 4. Immediately following the conclusion of each inspection/testing, the Contractor shall brief the COR or designated FHCC representative regarding the inspection/testing results, including without limitation: code violations, safety concerns, and immediate maintenance needs. 5. The COR, in the COR s sole discretion, may reject any work performed under this Contract that is noncompliant with any of the requirements set forth in this Contract. All rejected work shall be corrected as quickly as reasonably possible at no additional expense to the Government. Inspection Checklists: The Contractor shall provide a fully completed inspection checklist applicable to each VTS component using the Checklist for Inspection of Electric Elevators The comments section of each checklist shall include a. If the VTS component is safe operating condition; a. If the VTS component will perform in accordance with Original Equipment Manufacturer ( OEM ) standards; b. Whether the VTS component has been altered, except in conformity with all applicable standards set forth in this Contract; c. If the VTS component has any deficiencies, referencing the appropriate standard as applicable; and d. Whether there are any recommended VTS component repairs or upgrades. e. Documentation. Upon completion of the inspection/testing of all FHCC s VTS components, the Contractor shall provide a report within thirty (30) days to the COR and other FHCC personnel as directed. The report shall be electronically submitted in pdf format utilizing word processing to the maximum extent practicable; individual file size shall not exceed 7 MB. Each report should include: Certificates of Inspection: The Certificate of Inspection for each VTS component shall include the following information: a. Location (building and city/state); a. Identification number; b. Capacity; c. Speed; d. Date of inspection; e. Name of inspector and company; f. Inspector s signature; and g. Inspector s Qualified Elevator Inspector ( QEI ) number. Scheduling Inspection/Testing: The Contractor shall coordinate a mutually agreeable time with the COR at least thirty (30) days prior to the typical inspection months, as defined above. Hours for Inspection/Testing: All work performed under this Contract shall be performed during normal hours of facility operation, as defined below, except for inspection/testing that, in the COR s judgment, may severely impact elevator service. Inspection/testing that severely impacts elevator service shall be conducted after normal hours of facility operation at no additional cost to the Government. Reinspection: If any VTS component(s) require reinspection, the Contractor shall: a. Provide a quote to the COR for the reinspection(s) at a price consistent with the Price Schedule s Unit Price for the current contract period; and a. Coordinate reinspection(s) with the COR only after a Contract Modification has been awarded…
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