Open — responses due 20 Nov 2026 (6 days left) · Small Business Set Aside - Total · Department of Veterans Affairs (VA) · Aurora, CO · NAICS 238220 · Solicitation 36C25927Q0048
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Description
Request for Quote (RFQ) #: 36C25927Q0048 Radiant Heating Panel Replacement RMR VAMC This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in RFO part 12, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation. * The deadline for all questions is 4:00pm ET, November 13, 2026. All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation. ** Quotes are to be provided to Christopher.Hollingsworth2@va.gov no later than 14:00pm ET, November 20, 2026. Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award. This is a Request for Quote (RFQ) and the solicitation number is 36C25927Q0048. The government anticipates awarding a firm-fixed price contract resulting from this solicitation. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01 effective March 13, 2026.. The North American Industrial Classification System (NAICS) code for this procurement is 238220 with a small business size standard of $19.0 Million. This solicitation is a 100% set-aside for Small Businesses. List of Line Items; Line Item Description Quantity Unit of Measure Unit Price Total Price 0001 Radiant Heating Panel Replacement in accordance with SOW 1 JB $ $ Grand Total $ Description of Requirements for the items to be acquired; DEPARTMENT OF VETERANS AFFAIRS – Eastern Colorado Healthcare Hydronic Radiant Heating Panels at RMR Entrances PERFORMANCE WORK STATEMENT 1. Background The Rocky Mountain Regional VA Medical Center (RMRVAMC) has hydronic radiant heating panels at all the main entrances that have corroded and failed creating potential slip hazards and not keeping up with the heating of the spaces at our Colfax entrance, South entrance, North entrance and employee breeze way coming from employee garage. The contractor shall remove and replace the existing failed radiant panels and shall comply with this Performance Work Statement (PWS), all VA, local, state, and Federal policies, and regulations. 2. Objective: Radiant Heating Panels Replacement- One time request The objective of this service contract is to have a contractor to furnish all labor, materials, supplies, tools, equipment, and qualified personnel to remove all existing heating panels and replace for new approved like heating panels at all current locations. 3. Scope: Remove and dispose of failed heating panels – roughly 238’ of radiators Prep existing locations to ensure no failure points that may leak Install new heating panels at the same length and pressure as existing and connection points (see pictures below) Verify that required pressure is met Verify that there are no leaks on the new panels and connections Test and ensure full operation is restored Locations pictured: 4. Site Specific Equipment Information: Model: PRF Radiators to be rate for low, medium and high pressure for a working pressure of 74 PSIG Radiators should be supplied with all mounting backets for noise free operation Radiators to be supplied with standard ½” female tapered NPT female connections and 1/8” female tapered NPT air vent connections Radiator expansion not to exceed 0.016 inches at 215°F for Piping allowance for expansion and contraction 5. Contractor Qualifications and Responsibilities: Contractors shall be qualified and has skilled employees with previous work experience in removal and installation of all hydronic heating panels Contractors must demonstrate having performed labor, start-up and commissioning of these units Contractor shall take all precautions necessary to protect people and property from injury or damage during the performance of this contract. Contractor shall be responsible for any injury to himself/herself, his/her employees, or others, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by him/her or his/her employees’ fault or negligence. Contractors shall maintain personal liability and property damage insurance prescribed by the laws of the Federal Government. The Government reserves the right to accept or reject Contractor’s employees for the rendering of services. Complaints concerning Contract Personnel’s performance or conduct will be dealt with by the Contractor and POC with the final decision being made by the Contracting Officer. 6. Report Requirements: Furnish report within one week of each space completion in “Microsoft Word” format by email to the FMS POC. 7. Resources: The Government will not furnish any resources for the fulfillment of the services required under this contract. The contractor must provide all tools, equipment, materials, transportation, professional expertise, personnel, and supervision for maintenance services required under this contract. The contractor shall remove all debris and trash from facility upon completion of work. 8. Hours of Work and Scheduling Scheduling The work will be performed Monday through Friday from 7:30am to 4:00pm. The majority of the work will have minimal impact on the operation of the VA Medical Center. Any potential disruption to ongoing medical center operations shall be coordinated 2 weeks in advance and shall be subject to review and approval by the CO/POC. Any other disruption of operations in any building shall be scheduled at least one week in advance with the CO/POC. Work shall be scheduled to allow continuous operation of all facilities to the greatest extent possible. Federal Holidays: New Year’s Day Martin Luther King Jr’s Day Presidents Day Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day If the holiday falls on a Sunday, the following Monday will be observed as a national holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National holiday by U.S. Government Agencies, and any day specifically declared by the President of the United States of America. Contractor Check-In All Contractor personnel working onsite at the VA facility shall check in and out with the POC located in Building L (ENC). Access to work areas, and performance monitoring, will be provided by the POC. In all cases, the CO/POC shall be notified of any changes which may affect the response time of vital equipment. 9. Place of Performance All work will be performed at Rocky Mountain Regional VA Medical Center at 1700 N. Wheeling Street, Aurora, Colorado, 80045 10. Invoicing and Payment: Payment of services rendered under this contract shall be made in arrears upon satisfactory completion of each service and receipt of a properly prepared invoice and submitted by the Contractor to the payment address specified by Contracting. Invoices shall reference the Contract Number and Purchase Order Number, Manifest Number(s), provide a complete and accurate description of services/ supplies delivered/ rendered, including dates of performance, amounts, unit prices, extended totals and any other data relevant for payment purposes. Payments also must be submitted through Tungsten to be paid 11. Records Management Language This clause applies to all contractors whose employees create, work with, or otherwise handle Federal records, as defined below: “Federal Record” as defined in 44 U.S.C. 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the information value of data in them. The term Federal Record: Includes (Agency) records. Does not include personal materials. Applies to records created, received, or maintained by Contractors to the (Agency) contract. May include deliverables and documentation as associated with deliverables. 12. TRAINING: All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VHA provided records management training. The Contractor is…
Documents in the solicitation package
3 files are attached to this notice.
36C25927Q0048 - Description.docx
VAAR 852.219-75 VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction.docx
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