J061--Medical Gas Alarm Cable Services- MRN - MC 657-26-3-2009-0308 (VA-26-00078957)

SOURCES SOUGHT NOTICE (Market Research Only) Department of Veterans Affairs (VA) NCO 15 Marion VA Medical Center (VAMC), Marion, IL Medical Gas Alarm Cable Services THIS IS NOT A SOLICITATION. This Sources Sought Notice is issued solely for market research and planning purposes and does not constitute a solicitation or an obligation on the part of the Government to acquire any products or services. Responses will be treated as information only. The Government will not reimburse any costs associated with responding. Information received may be used by the Department of Veterans Affairs to inform the acquisition approach and performance specifications. Submission of pricing, capabilities, and other market data is permitted in accordance with FAR 15.201(e). 1. PURPOSE The Department of Veterans Affairs (VA), NCO 15, is conducting market research in accordance with FAR Part 10 to identify capable and interested sources for services to repair and replace deficient medical-gas alarm cabling and integrate identified CO2 alarm(s) with the designated master alarm station at the Marion VAMC. Responses will help the Government finalize the Statement of Work (SOW), determine the acquisition strategy (including small-business considerations), and assess industry capability. The Government may not answer vendor questions at this time. 2. NAICS & BUSINESS INFORMATION NAICS Code: 238210 Electrical Contractors and Other Wiring Installation Contractors SBA Size Standard: $19.0 million (revenue). Socio economic status: Vendors shall indicate SDVOSB/VOSB (VetCert if applicable), WOSB, 8(a), HUBZone, Small/Large, etc. 3. PLACE OF PERFORMANCE Marion VAMC 2401 West Main Street Marion, Illinois 4. REQUIREMENT SUMMARY The VA Heartland Network 15 Contracting Office seeks a qualified contractor to furnish all labor, supervision, tools, equipment, materials, transportation, testing, documentation, and incidentals necessary to restore reliable, accurate, and identifiable alarm signaling for medical gas alarm circuits at the Marion VA Medical Center. Refer to the Statement of Work (SOW) which will follow this notice for additional details. 5. REQUESTED VENDOR INFORMATION Submit a capability statement (maximum 5 pages) including: Company Name, Address, and Point of Contact (name, phone, email). UEI, CAGE, and Tax ID. Business size under NAICS 238210 and socio economic status (SDVOSB, VOSB, WOSB, 8(a), HUBZone, Small/Large). Relevant experience performing medical gas alarm repair/installation/integration in occupied healthcare facilities (include references). Personnel qualifications/certifications (ASSE 6040/6010/6020/6030 as applicable) and any manufacturer training/authorization. Approach to cable repair/replacement, CO2 alarm integration, testing/commissioning, and measures to protect facility operations. Applicable contract vehicles (FSS, GSA, IDIQ, BPA) and contract numbers, if available. 6. SUBMISSION INSTRUCTIONS Responses Due: Thursday, August 20, 2026 by 7:00 AM Central Time (CT) Submission Method: Email PDF capability statement to: Erika M. Kobulnicky, Contract Specialist Erika.Kobulnicky@va.gov Subject Line: Sources Sought Response Medical Gas Alarm Cable Repair (Marion VAMC) 7. ADDITIONAL INFORMATION This notice shall not be construed as a commitment by the Government to issue a solicitation or award a contract, nor does it restrict the Government s acquisition approach. Based on responses, the Government may consider set asides for SDVOSBs, VOSBs, or another small business category; if inadequate small business response is received, alternate set asides or full and open competition may be considered in accordance with Public Law 109 461, Section 8127 (Veterans Benefits Act). 8. IMPORTANT NOTES This notice is for market research only and does not constitute a solicitation. The Government may not respond to questions at this time; vendors should submit capability statements based on this notice. Proprietary information must be clearly marked. No telephone inquiries will be accepted. The Statement of Work (SOW) will follow this notice and is subject to change based on market research and internal review. 9. STATEMENT OF WORK (TO FOLLOW) The SOW may be revised based on market research feedback. Statement of Work Medical Gas Alarm Cable Services 1. Purpose The Department of Veterans Affairs (VA), Marion VA Medical Center (VAMC), requires repair and replacement of deficient medical-gas alarm cabling and integration of identified CO2 alarm(s) with the designated master alarm station. The work is required to restore reliable, accurate, and identifiable alarm signaling for the affected medical-gas alarm circuits. 2. Scope and Required Outcome The contractor shall furnish all management, labor, supervision, tools, equipment, materials, transportation, testing, documentation, and incidentals necessary to complete the work described in this SOW, except for Government-furnished information expressly identified in Section 6. The completed work shall provide the following outcomes: Correct and reliable alarm communication between the identified originating locations and the designated master alarm station. Correct alarm identification, alarm activation, normal condition, and restoration indication for every affected circuit. Cable routing, termination, labeling, testing, and documentation that are compatible with the existing medical-gas alarm system, applicable codes and standards, manufacturer instructions, and VA facility requirements. A safe, operational, tested, documented, and VA-accepted system no later than 45 calendar days after the notice to proceed (NTP). 3. Locations of Work Work will occur at the Marion VAMC, 2401 West Main Street, Marion, Illinois, including the following known locations: Building 2, electrical room G115, outside the Kitchen. Building 42, mechanical room A109. Building 2, Room 245. Building 42, Emergency Department Medical Service Area (ED MSA) office/master alarm-panel location. Before starting work, the contractor shall conduct a site survey with the VA-designated representative to verify access, cable pathways, alarm-panel locations, cable endpoints, circuit identification, and existing conditions. The contractor shall promptly notify the COR in writing of site conditions that conflict with this SOW or prevent compliant performance. 4. Technical Requirements 4.1 Existing cable repair/replacement The contractor shall: Identify the affected existing medical-gas alarm cable connections and correct compromised, spliced, extended, improperly routed, mixed-up, or otherwise deficient connections within the defined work area. Furnish and install one 16-pair cable assembly, or other cable configuration approved in writing by the COR after field verification, between electrical room G115 in Building 2 and mechanical room A109 in Building 42. Verify the cable type, conductor size, shielding, listing, pathway, and terminations required for compatibility with the existing alarm equipment before procuring material. Materials shall be new and compatible with the existing system and manufacturer requirements. Route cable in an approved pathway and protect it from physical damage. The contractor shall not use unapproved pathways or penetrate fire/smoke barriers without VA approval and required firestopping. Terminate, identify, and label cables at both endpoints. Labels shall correspond to the approved cable schedule and affected alarm point(s). 4.2 CO2 master alarm connection The contractor shall: Furnish and install cable between Building 2, Room 245, and the designated master panel in the Building 42 ED MSA office. Verify the precise endpoint, signal type, alarm-panel compatibility, and required cable characteristics during the pre-work survey. Terminate, identify, and label the cable at both endpoints. Connect and commission the identified CO2 alarm(s) so that the required alarm condition, normal condition, and restoration indication are accurately displayed at the designated master panel. 4.3 Work plan and outages At least 10 calendar days after NTP, and before beginning field work, the contractor shall submit a work plan to the COR for review. The plan shall include the proposed schedule, site access requirements, cable routes, affected equipment/circuits, anticipated shutdowns or alarm impairments, protective measures, testing sequence, and contingency/restoration procedures. The contractor shall not begin work that may impair an alarm circuit, medical-gas alarm indication, or related facility operation until the VA-designated representative has approved the work window and required coordination. The contractor shall immediately notify the COR and VA-designated representative of an unintended alarm impairment, malfunction, or unsafe condition and shall take prompt action to restore the affected system. 5. Standards, Safety, and Contractor Qualifications 5.1 Applicable Requirements The contractor shall comply with all applicable Federal…