Locally Employed Staff Health Insurance Services for U.S. Embassy Bishkek, Kyrgyzstan

COMBINED SYNOPSIS/SOLICITATION 19GE5026Q0123 The Regional Procurement Support Office (RPSO) Frankfurt hereby issues this Combined Synopsis/Solicitation for Locally Employed Staff Health Insurance Services for U.S. Embassy Bishkek, Kyrgyzstan. (i) GENERAL Description This is a combined synopsis/solicitation for commercial services. This acquisition is being conducted under FAR Part 12 (RFO deviation) procedures. This announcement constitutes the only solicitation. Quotations are being requested and a separate written solicitation will not be issued. Solicitation 19GE5026Q0123 is issued as a request for quotation (RFQ). Competition is full and open. All interested and responsible sources may submit a quotation in accordance with the instructions, terms and conditions contained in this solicitation and its attachments. The Government intends to award a firm-fixed price Indefinite Delivery / Indefinite Quantity (IDIQ) contract for the duration of the base year and four (4) one-year optional periods as a result of this solicitation. Services shall commence no later than November 01, 2026. This acquisition is not set-aside for small business concerns. This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Regulation (FAR) Overhaul. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov/overhaul (ii) Schedule of Supplies and Services: The contract line-item numbers (CLIN) of this requirement are structured to reflect the coverage category and performance period of 12 months for each year. See CLINs in Attachment 3 Price Schedule. (iii) Description of requirements: The Contractor shall provide comprehensive health insurance services in accordance with Attachment 1 Statement of Work. Quoters are responsible for reviewing the entire solicitation package and all its following attachments: Attachment 1 Statement of Work Attachment 2 Employee and Salary Statistics Attachment 3 Price Schedule Attachment 4 - Representations and Certifications Attachment 5 - IRS Form W-14 Attachment 6 - Instructions to Complete IRS Form W-14 Attachment 7 Quick Registration Guide (SAM) The Contractor shall provide all health insurance services and benefits required under this contract for the firm-fixed unit prices specified herein. The unit prices shall include all costs associated with providing the required insurance coverage and administrative services, including labor, overhead, general and administrative expenses, profit, and, if applicable, Value-Added Tax (VAT), which shall be identified under a separate CLIN. Any costs not separately priced shall be considered included in the applicable unit prices as overhead, general and administrative expenses, or other indirect costs. No additional compensation shall be payable due to the Contractor's failure to properly estimate or accurately predict the costs or complexity of providing the required health insurance coverage and related administrative services. Except as otherwise expressly provided in the contract, the contract prices shall remain firm for the duration of the contract, and no adjustment shall be made based on increases in operating costs, labor costs, or fluctuations in currency exchange rates. The currency shall be fixed and cannot be changed by modification to the contract. VALUE ADDED TAX VAT is not applicable to this acquisition. Quoters shall not include VAT in CLIN prices unless otherwise specified in this solicitation. EXCISE TAX James Zadroga 9/11 Victims Health and Compensation Act of 2010 Notice: Unless a waiver or exception applies, payments subsequent to this procurement are subject to an excise tax of 2% pursuant to 26 U.S.C. 5000C. ECONOMIC PRICE ADJUSTMENT, PREMIUM ADJUSTMENT BASED ON EXPERIENCE Premium Adjustment Based on Experience - For health insurance, prices may be adjusted upward or downward based on the experience rating of the Mission(s) covered by this contract, and it specifically excludes all riders. No adjustment will be allowed during the base year. The Contractor or the Government may request an adjustment 60 days prior to the end of the base year or current option year, to take effect at the start of the following option year. Adjustments are not retroactive to previous periods of performance, and Contractors may not seek to recover costs incurred during a prior period of performance through an Economic Price Adjustment. Economic Price Adjustments only apply as an adjustment to the rates to be charged by the Contractor for the services identified as in the contract and cannot be recovered as a lump sum adjustment paid to the Contractor. Before any such adjustment is made, the Contractor agrees to provide the Government a balance sheet showing three main components for the time period: (1) receipts (premiums received) minus the retention amount; (2) number of insurance plans; and (3) claims paid. This information shall be provided per type of premium, i.e. per line item for the preceding 12 months. The retention amount is not subject to adjustment. The Government reserves the right to have an independent third party review the balance sheet and claims and make recommendations regarding the appropriateness of the requested adjustment. Any adjustment shall be subject to mutual agreement of the parties and shall result in a written modification to the contract. Mutually agreed to adjustments shall be effective thirty days after complete information is received by the Government, and after the corresponding modification has been signed by the Contracting Officer. Any failure to reach agreement under this clause shall be subject to the procedures in the Disputes clause. PREMIUM ADJUSTMENT BASED ON LAWS The rates may also be adjusted during the performance period of the contract as a result of laws enacted by the host government, if such change in the laws has a direct impact on the cost to the contractor to perform this contract at the contracted rate. In that event, the Contracting Officer may enter into negotiations with the contractor to modify the contract to adjust the premium rate(s). The contractor agrees to provide all documentation necessary to support any requested adjustment. Employee Pool This clause is only in effect if the contractor included details in its offer regarding a pooling arrangement, of which this contract is a part. Before any adjustment is made under this price adjustment clause, the contractor must include in its proposal for adjustment details setting forth how the pool impacts the request for equitable adjustment. Participants Covered Under a Rider All current active Official Residence Expense (ORE) Staff personally employed by the Chief of Mission and the Deputy Chief of Mission and assigned to their respective official Government residences and paid under an ORE account. All costs for coverage of ORE Staff are the responsibility of the Chief of Mission and the Deputy Chief of Mission, not the U.S. Government. Note that the USG is not responsible, nor liable for any riders. PRICING Quoters shall submit firm-fixed prices using Attachment 3 Price Schedule. Prices shall include all costs necessary to perform the requirements of the contract, including labor, overhead, and profit. Any costs not separately identified shall be included in the applicable CLIN price. The currency shall be fixed and cannot be changed by modification to the contract. (iv) Period and Place of Performance: Period of Performance: The IDIQ contract is established for a total period of?five (5) years?consisting of one (1) base year and four (4) one-year option periods. Contract Line Item Numbers (CLINs) are structured by?12-month performance periods?to align with annual pricing. Service performance shall commence no later than November 01, 2026. Place of performance: Due to host-country regulatory requirements and the necessity for in-country claims administration, provider network management, and direct coordination with local medical providers, the contactor must maintain an operational presence in Kyrgyzstan at the time of award or demonstrate a detailed plan to establish such presence before the commencement of performance. (v) Solicitation Provisions: FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The Offeror is cautioned that the listed provisions may include blocks that must be completed by the Offeror and submitted with its proposal. In lieu of submitting the full text of those provisions, the Offeror may identify the provision by paragraph identifier and provide the appropriate information with its proposal. Also, the full text of a solicitation…