7310--NEW MILK CONTRACT - LYONS VAMC

THIS IS A SOURCES SOUGHT ANNOUNCEMENT FOR INFORMATION ONLY. THIS IS NOT A SOLICITATION FOR PROPOSALS AND NO CONTRACT WILL BE AWARDED FROM THIS ANNOUNCEMENT. The purpose of this notice is to conduct market research and obtain information from qualified Contractors who can meet the requirements identified in the accompanying Statement of Work. This is not a solicitation. A solicitation MAY be issued at a later date. This notice does not restrict the Government to a particular acquisition approach. All information submitted in response to this announcement is voluntary. The Government will not pay for information requested nor will it compensate any Contractor for any cost incurred in developing information provided to the Government. The U.S. Department of Veterans Affairs, Network Contracting Office 2 (NCO 2) has a requirement to provide milk and dairy products for the VA Medical Centers in Lyons, NJ. The requirement is detailed in the Statement of Work section of this document. The NAICS Code is 311511 - Fluid Milk Manufacturing. Interested Contractors are reminded that in accordance with FAR 4.12, prospective Contractors shall complete electronic annual representations and certifications in conjunction with FAR 4.11 required registration in the System for Award Management (SAM) database prior to award of a contract. Part of the purpose of this sources sought is to determine the viability of set aside to a specific socio-economic category (service-disabled veteran owned small business, veteran owned small business, women owned small business, HUB Zone, 8(a), small business). Interested parties MUST provide company/individual name, a capability statement, examples of same or similar work performed at other facilities, Unique Entity ID from SAM.gov and address, point of contact and social-economic category. Include letters from Original Equipment Manufacturers (OEM) if your firm is an authorized distributor. If contractor is a Service-Disabled Veteran-Owned Small Business (SDVOSB), a Veteran-Owned Small Business (VOSB), or any other special category of contractors, then contractor is responsible for providing documentation in support of this. This information will be used to determine the viability of a set aside for this requirement. If any of the requested information is not supplied with the response, this may result in the contractor not being considered in the Government s Procurement Strategy. Contractors shall identify any Federal Supply Schedules that may carry the desired equipment or supplies. Your response needs to address how you will meet the Government's requirements. All Contractors that are interested, regardless of their business type, and qualified to meet these requirements are asked to submit the following information: 1) Company Name: 2) Company Address: 3) Unique Entity ID: 4) Company POC Name: 5) Company POC Phone Number: 6) Company POC Email Address: 7) Company Website: 8) Business type: (Large, Small, Woman-Owned, VOSB/SDVOSB, etc.): Please identify your company's small business size standard and applicable NAICS code. For more information refer to http://www.sba.gov/content/table-small-business-size-standards. Note: If claiming SDVOSB or VOSB, the firm must be registered, and Center for Verification and Evaluation (CVE) verified in Veteran Small Business Certification (VetCert) https://veterans.certify.sba.gov/; also include VetCert certification. Please email statements of capabilities to Barry Sawyer no later than August 28, 2026 at 4:00PM Eastern to Barry.Sawyer@va.gov This notice is to assist the VA in determining sources only. A solicitation is not currently available. If a solicitation is issued it will be announced later, and all interested parties must respond to that solicitation announcement separately from the responses to this announcement. Responses to this sources sought announcement are not considered adequate responses to any future solicitation announcements. Statement of Work [VAMC Lyons: 151 Knollcroft Rd, Lyons NJ 07939] Introduction The VAMC Honor America's Veterans by providing exceptional health care that improves their health and wellbeing. VA New Jersey Nutrition and Food Services has a daily need for a variety of fresh milk and other dairy products and juice drinks for patients requirements. Background /Objective VAMC: 151 Knollcroft Rd, Lyons NJ 07939 Nutrition and Food Service is currently seeking Dairy Products and Juice Drinks for the East Orange and Lyons VA Medical Center in Lyons, New Jersey. VA New Jersey Health Care System (VANJHCS) requires a variety of fresh milk and other dairy products and juice drinks for patients requirements 4x/week at the Lyons VA Medical Center, Lyons, New Jersey. The quantities listed are estimated requirements. Dairy products and juice drinks shall conform to the following freshness requirements: 1. All products shall conform to USDA Standards for U.S. No.1 Grade that are fresh, free from decay and free from damage caused by breakage, dirt, disease, insects, or other means. 2. Compliance with the provisions from the USDA Standards shall not excuse failure to comply with the provisions of the Federal Food, Drug and Cosmetic Act or with applicable state laws, regulations, or VA regulations. 3. All shipping and transportation shall be in accordance with good commercial practice for fresh dairy in a controlled environment between 32-41 ºF, and products that are labeled frozen and shipped frozen shall be received at no greater than 10 ºF. 4. All risk shall be minimized of the contamination of dairy products by microbial pathogens and good industry practices shall be followed according to the U.S. Food and Drug Administration. Daily delivery of a variety of fresh milk and other dairy products & juice drinks are available. Place of Delivery 151 Knollcroft Rd, Lyons NJ 07939, Bld 54 Main Kitchen Period of Performance Estimated Need Date: October 1st 2026. Listed below are legal Government Holidays: New Year s January 1 Martin Luther King s Birthday Third Monday in January Presidents Day Third Monday in February Memorial Day Last Monday in May Juneteenth June 19 Independence Day July 4 Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25 When one of the holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by the U.S. Government agencies. Administration staff will not be available on these following days or dates; however, delivery may still be accepted by NFS trained personnel. Customer Inquiry: Upon receipt of any inquiry, the contractor shall provide a response no later than by the close of the next business day. Responses to order status shall include the current stage of completion and estimated delivery date. The preferred method of communication is electronic mail (email). Normal business hours: [Monday - Friday] from [7:00am to 12:00noon] excluding federal holidays Federal holidays are: New Year Day, Labor Day, Martin Luther King Day Columbus Day, President's Day, Veterans Day, Memorial Day, Christmas Day, Thanksgiving Day Independence Day, & any other day specifically declared by the President of the United States to be a national holiday. Place of Performance/Delivery Location: 151 Knollcroft Rd, Lyons NJ 07939 Bld 54 Loading Dock Lyons ITEM # DESCRIPTION QUANTITY UNIT UNIT COST TOTAL 1 HP 2% WHITE 182,000 EA 0.37 67,340.00 2 HP FF CHOC 6000 EA 0.40 2,400.00 3 HP WHOLE WHITE 28,000 EA 0.38 10,640.00 4 HP SKIM WHITE 7000 EA 0.38 2,660.00 5 HP LACTOSE FREE 15600 EA 0.72 11,232.00 6 HG LEMONADE 3200 EA 2.03 6,496.00 7 QT EGGNOG 72 EA 2.45 176.40 8 EA TOTAL: $100,944.40 Scope of Work Deliveries shall be made not less than two (2) days per week, preferably on Tuesday and Friday. If a holiday falls on one of these days, delivery on the holiday shall be made unless prior arrangements have been made with Nutrition and Food Service. All deliveries must be made after 6:00 a.m. and completion of all deliveries made by 3:30 p.m. Dairy products delivered must follow the current USDA Food Code to ensure food safety guidelines are followed for all dairy products. Quantity of dairy products needed will vary depending on the number of patients. Expired/damaged products shall be removed from premises by vendor on the day of dairy delivery. Empty milk crates shall be removed from premises by the vendor the day of the dairy Delivery The contractor shall notify Nutrition & Food Services immediately upon receiving Recall Notices from the Food and Drug Administration Enforcement Report publication. Substitutions: Substitutions shall be allowed on the condition that the substituted item is similar in appearance, composition, and package size. Substituted items shall be billed at no higher cost than the contracted items for which…