1230--ACE FIRE EQUIPMENT & SERVICE CO, INC |

Statement Of Work SERVICES The contractor shall provide services for fire extinguisher include monthly and annual maintenance of fire extinguishers as well as conducting routine inspections and testing such as a monthly inspections and annual inspections and the periodic hydrostatic test for: 5lb. capacity dry chemical ABC fire extinguishers, 10lb. CO2 fire extinguishers, 10lb. Purple K fire extinguishers and 50 lb. CO2 fire extinguishers. Contractor will conduct fire extinguisher monthly, annual, and hydrostatic test for the Department of Veterans Affairs San Francisco Health Care System (VASFHCS) located in San Francisco, California. The Contractor will be responsible for developing and maintaining a record of annual service requirements and due dates for portable fire extinguishers located within the VASFHCS. The Contractor shall perform all monthly, annual inspections and hydrostatic tests, which shall include all labor, materials, and transportation of extinguishers. Additionally, all service provided by the Contractor must comply with current NFPA 10 guidelines for fire extinguisher maintenance, which includes the monthly, annual service and periodic hydrostatic testing. SCOPE OF WORK Contractor to conduct onsite monthly inspections, and annual inspections at the Locations of Work listed above. The contractor will be responsible for identifying the different types of extinguishers by type and size and create an inventory vis a survey of the facility and maintain a written inventory record by specific location of the required monthly, annual, and hydrostatic due dates as listed by NFPA and maintain in an MS acceptable document such as Word or Excel for the convenience of VASFHCS. VASFHCS will assist by supplying old records of extinguisher locations. Contractor will provide backup fire extinguishers when it is necessary to take a fire extinguisher that is in use out of service for any period of time for maintenance or recharge. Contractor will provide 10 spare ABC 10lb extinguishers for the Safety Office as on-hand back-ups. The contractor will maintain and ensure the list of all fire extinguishers and their maintenance due dates are kept current for hydrostatic test collars and annual tags. The scheduled monthly inspections should be scheduled a minimum two (2) weeks in advance with the Contracting Officer Representative for all Locations of Work listed above and annotated on the inspection tag and via electronic record. Inspection tag shall have contractor s identifying information on it. Fire Extinguisher Inspection Requirement: Each fire extinguisher in the workplace is required to have an annual / monthly inspection. Standards required by NFPA 10 may include: Monthly Inspections: Check visibility and accessibility: Identify if a fire extinguisher is easily visible. It should not be blocked by any equipment or other objects that would make it difficult to be accessed during an emergency. If portable fire extinguishers other than wheeled types are inside an unlocked glass cabinet or similar containment unit, make sure that the access door is in serviceable condition. If not record on monthly record and include as part of documentation to the COR. Examine the physical state. Pick up the fire extinguisher to closely check for labeling, overall condition, and physical defects: Look for the fire extinguisher s serial number, and check if the fire extinguisher label is readable. Check if the cylinder and other external metal parts are free of corrosion, dents, and other signs of damage. Check the connection between the hose and cylinder is secure. 2.4.1.2.1.4. Inspect if there are cracks in the hose or leak in the nozzle. Ensure the pressure gauge is in the operable range or position. Check if the locking pin goes through the holes of the discharge lever and handle and if the pin is secured well by the seal. If there are items requiring replacement, replace the extinguishers and include as part of documentation to the COR. Inspection Tags or Labels. Each fire extinguisher shall have a tag or label securely attached that indicates that maintenance was performed. The tag, label, and/or verification-of-service collar located around the neck of the container will conform to NFPA guidelines. ESTIMATED QUANTITIES MONTHLY Fire Extinguisher checks at the following locations: Location # of Fire Extinguishers Note: number of extinguishers may change due to areas under construction or renovation. Current number approximately 500 +/- 5% at any given time. Note: construction contractors required to use their own in off limits areas; SFVAHCS third party provided extinguishers are to be removed from construction / renovation areas not under SFVAHCS control. FT Miley Main Campus ABC Dry 550 +/- 5% FT Miley Main Campus 10lb K 2 FT Miley Main Campus 50lb CO2 1 FT Miley Main Campus 10lb CO2 7 FT Miley Main Campus 15.5lb Halotron 6 CBOC (San Bruno) 15.5lb Halotron 1 CBOCs All Locations ABC Dry (Santa Rosa South not included) 110 +/- 5% ANNUAL Fire Extinguisher Checks at the following locations 1x per year in the month of January. Location # of Fire Extinguishers Please see attached inventory as starting reference. Contractor shall update to reflect current status. Note: number of extinguishers may change due to areas under construction or renovation. Current number approximately 500 +/- 5% at any given time. Note: construction contractors required to use their own in off limits areas; VASFHCS third party provided extinguishers are to be removed from construction / renovation areas not under VASFHCS control. FT Miley Main Campus ABC Dry 550 +/- 5% FT Miley Main Campus 10lb K 2 FT Miley Main Campus 50lb CO2 1 FT Miley Main Campus 10lb CO2 7 FT Miley Main Campus 15.5lb Halotron 6 CBOC (San Bruno) 15.5lb Halotron 1 CBOCs All Locations ABC Dry 110 +/- 5% As needed monthly, annual, or emergency fire extinguisher pickups or exchanges will be made to replace used or damaged fire extinguishers. INSPECTIONS / LOCATIONS REQUIRED The contractor will coordinate inspections with the COR two (2) weeks prior to inspection and/or testing. The COR will request facility access via VA Badge or Physical Key through Facility Management Engineering Services. The contractor will check out all necessary facility keys to conduct inspection/testing prior to start of work and return keys no later than 2:00pm to the Facilities Management Engineering Service on the same day. In addition to the main SFVAHCS campus, the following Clinics require annual and monthly inspections and will require contractor provided travel to the locations unless otherwise directed by the COR: CLINIC ADDRESS Clearlake CBOC 15145 Lakeshore Drive Clearlake, CA 95422 Oakland BH&SA Clinic 525 21st Street Oakland, CA 94612 Ukiah CBOC 620-630 Kings Court Ukiah, CA 95482 Oakland OPC 2221 Martin Luther King Jr. Way Oakland, CA 94612 Mission Bay-Research Lease 1700 Owens Street San Francisco, CA 94158 Santa Rosa North CBOC 3841 Brickway Blvd. Santa Rosa, CA 95403 San Francisco CBOC 401 Third Street and 671 Harrison Street San Francisco, CA 94107 San Bruno CBOC 1001 Sneath Lane San Bruno, CA 94066 Eureka CBOC 930 West Harris Street Eureka, CA 95503 REPORTS REQUIRED Monthly fire extinguisher inventory and service report for the main campus and each clinic location no later than 15 days after the end of the service month. Annual fire extinguisher inventory and service report for the main campus and each clinic location no later than 30 days after the end of the annual period. Periodic fire extinguisher hydrostatic test service and schedule inventory by location. CONTRACTOR QUALIFICATIONS Contractor must be certified and/or licensed to perform specified work and provide a copy to the COR before commencing work. DESIGNATION OF CONTRACTING OFFICER REPRESENTATIVE (COR) The Safety and Occupational Health Specialist designated by the Service and employed by the Department of Veterans Affairs San Francisco Health Care System is authorized to provide technical guidance, however the contractor can still communicate with the COR and will provide all reports to the COR. The COR will coordinate physical access via VA Badge and facility keys for the contractor. No escort will be necessary as the Contractor is required to have a minimum favorably adjudicated NACI background investigation. There foregoing is not to be construed as authorization to interpret or furnish advice and information to Contractor relative to the financial or legal aspects of the contract. Those matters are the responsibility of the Contracting Officer and shall not be delegated. INVOICE / PAYMENT All invoices shall follow instructions confined in the contract. CONTRACTOR SAFETY AND SECURITY REQUIREMENTS The contractor will follow the safety and security requirements outlined in the VA San Francisco Health Care Systems directives for personal suitability and security program (Attachment A). CONTRACTOR LICENSES AND PERMITS The Contractor must have…