Inactive on SAM.gov — responses were due 7 Jul 2026 · Unrestricted (full and open) · Department of Veterans Affairs (VA) · San Antonio, TX · NAICS 339112 · Solicitation 36C25726Q0707
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Description
This market research notice is being conducted by Network Contracting Office (NCO) 17 VHA Regional Procurement Office-West (RPOW) 5441 Babcock Road Medical Center. 302 San Antonio TX 78240 for the procurement for the Ophthalmology, Refraction Equipment for the GI care area for the Fort Sam Houston Veterans Health Care System VA. TX 78251 Background and Requirement: San Antiona Veteran Healthcare System , 99339 HWY 151 San Antonio, TX 78229, is seeking the following equipment Ophthalmology, Refraction Equipment. This equipment is necessary for manifest refractions which are a vital diagnostic test for eye exams at NWHCC Eye Clinic. Nursing Delivery of will be conducted by the contractor at no additional charge to the government. Equipment will be delivered to the San Antonio VA, 9939 HWY 151 San Antonio, TX 78229. Vendor is responsible for installation, training and instructions and guidance at the service location indicated by the assigned COR. Delivery will occur during normal business hours M-F from 0800 to 1500. Delivery/installation and all communication will be coordinated with the assigned COR. The equipment must be new, not refurbished and meet all applicable VA and FDA regulations. TECHNICAL REQUIREMENTS STATEMENT OF WORK Requirement Title: Ophthalmology, Refraction Equipment Project Description: The Department of Veterans Affairs (VA) requires the procurement of a phoropter digital Refraction System, digital chart/acuity System, Auto Kerato-Refractometer with Double Top Instrument Table and Auto Lensometer to perform refractions during eye examination. This equipment is necessary for manifest refractions which are a vital diagnostic test for eye exams at NWHCC Eye Clinic. Scope of Work: Delivery will be conducted by the contractor at no additional charge to the government. Equipment will be delivered to the San Antonio VA, 9939 HWY 151 San Antonio, TX 78251. Vendor is responsible for installation, training and instructions and guidance at the service location indicated by the assigned COR. Delivery will occur during normal business hours M-F from 0800 to 1500. Delivery/installation and all communication will be coordinated with the assigned COR. The equipment must be new, not refurbished and meet all applicable VA and FDA regulations. Equipment shall include manufacturer installation, assembly, calibration, on-site user training, removal of trash/shipping containers and a minimum one-year manufacturer's warranty covering parts, labor, and technical support. The digital phoropter, autorefractor/keratometer, and lensometer shall operate as an integrated refraction system. All devices must be fully compatible, interoperable, and capable of communicating with each other, such that measurements from the auto refractor and lensometer can be uploaded directly into the digital phoropter to perform manifest refractions without manual entry. Devices will not require any patient identifying information to function as a system. Requirements The digital Phoropter digital refraction system with Prism must meet the following requirements: Phoroptor Head: Spherical Effects +17.75 to -22.25 D, Steps : 0.25 and 1.0 D Cylinder Power-8.0 to +8.0 D, Steps: 0.25 and 1.0 D Axis Adjustment 0° to 180°, Steps : 1° and 10° Cross Cylinder Test ±0.25 D Prismatic Effects 0.20 Prism Diopter per eye Steps: 0.50 Prism Diopter per eye 0.25 Prism Diopter per eye Corneal Vertex Distance 16 mm Pupil Distance 50 to 80 mm, Steps: 1 mm binocular Convergence 400 mm Height Level of Eyes, adjustment ±3 mm Leveling via bubble level Free Aperture 19 mm Thickness of Housing at the Viewing Aperture 26 mm Width x Height x Depth (at PD = 64 mm) 31 x 20.3 x 7.1 cm (12.2 x 8 x 2.8 in.) Ports (1 each):Phoroptor, Controller (Keypad),Projector (Acuity System),Printer, Instrument 1 I/O, Instrument 2 I/O,EMR Port, Transfer Port Ergonomic digital controller with intuitive user interface. Capable of storing and recalling multiple examination settings and patient refraction data. Support rapid lens changes for efficient subjective refraction. Quiet electronic operation with smooth lens transitions. Communication interfaces (USB, Ethernet, serial, or equivalent) to support integration with other ophthalmic instruments. Shall electronically receive objective refraction data from an autorefractor. · Shall electronically receive lens measurements from a digital lensometer. Shall support automated data transfer to facilitate efficient manifest refractions with minimal manual data entry. Shall be compatible with a digital visual acuity/chart display system. Equipment shall include all cables, interface modules, power supplies, software licenses, and accessories necessary for complete installation and operation. The digital Chart /Acuity System must meet the following requirements: Display: 24 in. (60 cm) LED backlit LCD (1920x1080 Pixels) Max Illumination: 220 cd/m2 Photopic Illumination: 85 cd/m2 Mesopic Illumination: 3 cd/m2 Refraction Range: 1.83 m (6 ft) - 7.5 m (24.6 ft) Adjustable testing distances from 6 feet (1.83 m) to at least 24 feet (7.5 m) or equivalent optical simulation. Adjustable brightness supporting both: Photopic testing Mesopic testing Automatic scaling of optotypes for selected testing distance. Randomized optotype presentations to prevent patient memorization. Multiple contrast sensitivity testing capabilities. Color vision testing capability. Binocular vision and stereoacuity testing capability. Red/green balance testing. Worth Four Dot testing. Fixation targets suitable for pediatric examinations. Single-letter, line, column, and isolated optotype presentation. Programmable examination sequences. Dimensions: Height: 39.62 cm (15.60 in) Width: 58.92 cm (23.20 in.) Depth: 7.62 cm (3.00 in.) Weight: (unpacked) 5.9 kg (13.1 lbs.) Capable of bidirectional communication with the digital phoropter. Communication: RS232 Serial Port,2 USB Ports. Must be able to be linked by wired or wireless connection to a digital Phoroptor Remote Control: Infrared Electrical: Voltage: 100 - 240 volts AC 50/60 Hz, Input Power: 50-75 VA, Fuses: Time-Lag (2.5A, 250V), 5 x 20mm, Remote Control: 2 AAA (LR03) batteries Compatible with VA-approved ophthalmic diagnostic systems and future interoperability requirements. Include all mounting hardware, cables, power supplies, software, licenses, adapters, and accessories required for complete installation and operation. Contractor shall provide installation, configuration, calibration, and on-site user training. Auto Kerato-Refractometer with Instrument Table with Double Top must meet the following requirements: Must perform both keratometer and refractometer measurements Sphere Range: -25D to +22D (0.01D/0.12D/0.25D steps) Cylinder Range: 0D to ±10D (0.01D/0.12D/0.25D steps) Axis Range: 0° to 180° (1° /5°steps) Measurable Area: Ø 8 mm (max.) Selectable measurement increments of 0.25 D or finer. Automatic measurement and averaging of multiple readings Automatic fogging function or equivalent accommodation control to improve measurement accuracy Measurable Minimum Pupil Diameter: Ø 2 mm Corneal Curvature Radius: 5.00 mm to 10.00 mm (0.01 mm steps) Corneal Refraction: 67.5D~33.75D (0.01D/0.12D/0.25D steps)(Proviso: corneal refractive index = 1.3375) Corneal Astigmatism: 0D to ± 10D (0.12D/0.25D steps) Corneal Astigmatism Axial Angle: 0° to 180° (1° /5°steps) Measurable PD Range:20~85 mm (1 mm step) Export Output Terminal: USB (IN/OUT), RS232C (OUT), LAN (IN/OUT) Electronically transmit objective refraction measurements directly to the digital phoropter Support automated transfer of objective refractive data to facilitate efficient manifest refractions Tabletop must be designed to accept any auto kerato-refractometer standard or large ophthalmic instrument. Must be able to support 110lbs to ensure smooth movement even with the heaviest device combination. Be electrically height adjustable. Include locking casters or equivalent stability features Include all mounting hardware required for installation. The Auto lensometer requirements: Measurement Range: Sphere: 0 to ±25 D (0.01/0.12/0.25D steps), Cylinder: 0 to ±10 D (0.01/0.12/0.25D steps), Axis: 0 to 180°(1° step), Addition: 0 to ±10 D (0.01/0.12/0.25D steps), Prism: 0 to 10 Cylinder Mode: MIX / / + Prism Mode: X-Y (Orthogonal Coordinates), P-B (Polar Coordinates), No Display Prism measurement capability of at least 0 to 10 prism diopters. UV Transmittance: 0 ~ 100% (1% / 5% steps) Automatic compensation for various lens materials or equivalent measurement technology Lens Detection: AUTO for single & progressive lenses Contact Lens Measurement: Hard / Soft contact lens Selectable plus, minus, and mixed cylinder display modes. Automatic detection and measurement of single-vision, bifocal, trifocal, and progressive addition lenses. Light Source: Refractive Measurement: Green LED 540±5nm,UV Measurement: UV LED 365±5nm Selectable plus, minus, and mixed cylinder display modes. Wavelength Criterion…
Version history
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