Vehicle Lease Kuwait

Part 1 - General Information 1. General: This is a commercial service procurement to meet a recurring supply effort for ground transportation (vehicles). This requirement is to provide safe and operable vehicles at all times for the U. S. Army Corps of Engineers (USACE), Southwestern Division, Middle East District personnel assigned to the Kuwait Area Office. The U.S. Government (USG) will not exercise any supervision or control over the vehicle providers. 1.1 Background: The intent of this acquisition is to award a Firm-Fixed-Price (FFP) contract to provide safe and operational vehicles for USACE employees (military and civilian) stationed Outside the Continental United States (OCONUS) at locations within the U.S. Central Command (CENTCOM) Kuwait Area of Responsibility (AOR). The vehicles shall comply with features and standards listed in Part 5 of this PWS. 1.2 Objectives: USACE - Middle East District requires the Contractor to supply vehicles that are safe, legal to operate throughout Kuwait, and fully operational which includes but is not limited to licensing; inspections; insurance; toll stickers, as required, and any effort that is necessary to provide safe and operational vehicles. 1.3 Scope: This contract provides up to nine (09) Mid-Size 4X4 Sport Utility Vehicles (SUVs) and two (2) Full-Size (SUVs) for USACE-Middle East District personnel located within the CENTCOM AOR in Kuwait. The Contract requirements shall stipulate the specific vehicle minimum specifications required and/or geographical Performance Work Statement (PWS). The Federal Acquisition Regulations (FAR) clause 52.217-7, Option for Increased Quantity-Separately Priced Line Item, will be included in the contract and may be exercised at any time during the contract, if determined to be in the best interest of the Government. 1.4 Period of Performance Duration: The contract duration for this requirement includes a 12-month base performance period from 28 November 2026 ending 27 November 2027, and four (4), one (1) year option periods. The Federal Acquisition Regulations (FAR) clause 52.217-8, Option to Extend Services, will be included in the contract for an additional 6 months. The options may be exercised at any time during the contract, if determined to be in the best interest of the Government. 1.5. Quality/Insurance: The Contractor shall certify in writing that the vehicles meet the requirements of this PWS and all local laws and are covered by a comprehensive insurance plan. All leased vehicles and the Government drivers of the vehicles shall be covered at all times under the prime contractor and any subcontractors Third-Party insurance as required by Kuwait law, as well as under Comprehensive Motor Insurance policies for the entire duration of the contract. Copies of such policies shall be placed in the glove compartment of each vehicle. The insurance policy coverage shall include, but is not limited to, collision damage, theft, vandalism, forces of nature, injuries to third parties, and property damage. The Contractor shall carry insurance to cover vehicles that are stolen or damaged through accidents, criminal acts, or forces of nature, as required by Kuwait law. The insurance shall also cover the costs and damages of any third parties involved in an accident or property damaged because of an accident, whether cause by a US Government employee, military member or third-party user. The insurance shall provide full and complete coverage to the vehicles, with no additional expense or cost to the Government. The insurance policies shall guarantee 100% coverage regardless of fault, and the Government will not be responsible for any deductibles or out-of-pocket expenses. Insurance coverage shall apply both on U.S. military bases in Kuwait, and on Kuwait public and private property throughout the country of Kuwait. 1.5.1 Contractor Identification: Contractor personnel shall wear Contractor-provided identification cards at all times when interacting with Government personnel. Vehicles will not be accepted from Contractor personnel without proper identification. 1.5.2 Time and Place of Delivery: The contractor shall coordinate the delivery of vehicles described in this PWS with the Contracting Officer s Representative (COR). Delivery of the vehicles shall take place in Kuwait at a location specified by the COR. The Contractor shall deliver all vehicles on the first day of the Period of Performance as specified in Paragraph 1.4 of this PWS. 1.5.3 Safety: The Contractor shall provide safe and operational vehicles, and vehicles shall be in accordance with this PWS. The requirements for safe and operational vehicles include: Each vehicle is fully repaired to like-new condition following any collision, force of nature or other event causing damage, at the Contractor s expense, regardless of who is at fault or what collided with or otherwise damaged the vehicle. A vehicle is replaced if damaged, non-operating, or malfunctioning with another vehicle of the same specifications as described in this PWS. Performance of all periodic manufacturer recommended inspections, repairs, and maintenance; Maintenance or repairs that is not scheduled but is required to correct deficiencies and to restore the vehicle or equipment to original/efficient, safe and fully operational condition All recall work completed when notice of a recall is received. All Original Equipment Manufacturer (OEM) parts, including sensors, installed that are operational and replaced when damaged or malfunctioning. All damaged, non-operation, or malfunctioning parts replaced with new parts meeting manufacturer specifications. All manufacturer installed safety items to ensure that glass, seat belts, air bags and stability control systems are fully operational and meet manufacturer s specifications at all times. No prior wrecks or damages recorded for the vehicle. Any vehicle determined by the Government to be unreliable or unsafe for use must be replaced. No salvaged titles (vehicles must have a clean title) No previous criminal activity or any infractions on either the car or license plate. 1.6 Type of Contract: Firm Fixed Price. 1. 7 Post-award Conference/Periodic Meetings: The Contractor agrees to attend any post award conference and/or meeting convened, via telephone, or any other platform, by the Contracting Officer in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5 Post-award Orientation. The Contractor agrees to attend periodic meetings with the COR or Contracting Officer as necessary. The Contractor shall provide the minutes of the meeting to the COR within three business days of each meeting. 1.8 Contracting Officer s Representative: The COR monitors compliance with technical requirements of the contract, identified in section 5.2 of this document, and assists the Contracting Officer with contract administration. The COR is authorized to perform the following functions: assure that the Contractor provides vehicles that meet the requirements of this PWS. There may be additional duties assigned to the COR which will be detailed in a letter of designation issued to the COR, a copy of which will be provided to the Contractor. The COR is not authorized to change any of the terms and conditions of the resulting order. Only a warranted Contracting Officer acting within their appointed limits, has the authority to issue modifications or otherwise changes the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract, the Contractor shall not proceed with the change and shall immediately notify the Contracting Officer. Proceeding with any work not authorized by the Contracting Officer will be at the Contractor s own risk. PART 2 - DEFINITIONS & ACRONYMS 2.1 DEFINITIONS: 2.1.2 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the USG. The term used in this contract refers to the prime contractor. 2.1.3 Contracting Officer: A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The Contracting Officer is the only individual who can legally bind the Government contractually. 2.1.4 Contracting Officer s Representative (COR): An employee of the Government appointed by the Contracting Officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract. A COR will be appointed for this Contract. 2.1.5 Subcontractor: One that enters into a contract with a prime contractor. The USG does not have…