6530--STERILE PROCESSING SERVICE STORAGE SYSTEM

Description This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. Solicitation number 36C24226Q0756 is issued as a request for quotation (RFQ) for Sterile Processing Service Storage System. This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular number 2026-01, effective date of 03/13/2026. This solicitation is set-aside for Small Businesses (SB). The associated North American Industrial Classification System (NAICS) code for this procurement is 339113, with a small business size standard of 800 employees. The FSC/PSC is 6530. All interested parties shall provide quotations for the following: Statement of Work Introduction/Background This request is to purchase a custom-designed storage system for the Sterile Storage area of the Sterile Processing Service (SPS) at the Brooklyn Campus of VA New York Harbor Healthcare System (VA NYHHS). Currently, the Sterile Storage area in SPS at the Brooklyn Campus consists of fixed wire racks without labels. Sterilized instrument trays for surgical procedures are organized by service, but not by tray. The trays are scanned into the room, but not to a specific location. Some trays look similar from the outside, making them easy to put away in the wrong place. For the above reasons, SPS technicians need to spend time looking for trays, sometimes needing to look through the entire Sterile Storage area, to find the instrument trays needed for surgery, which leads to wasted time and increased inefficiency. In addition, the trays are currently stacked one on top of the other increasing the likelihood of a tear in the sterile wrapping which can cause an OR case cancellation. The storage racks are not on wheels, making it a challenge to clean the space effectively. If there is a prolonged issue with the temperature, humidity, or pressure relationship in the room, the instrument trays need to be removed from the racks and placed on a cart to transport to a different storage area. Transporting the trays in this manner is incredibly time-consuming and labor-intensive, taking time away from the reprocessing activities of SPS. Moreover, since each tray can weigh up to 25 pounds, it can lead to SPS staff injuries due to the physical labor involved. The requested storage system will maximize and organize the available storage space and have mobile, modular racks that can be easily moved as needed. In the requested storage system, racks will be color-coded by service, every instrument tray/container will have its own labeled location, and all instrument tray locations will be color-coded and labeled on the racks, enabling the trays to be scanned to a specific location on the rack, making the trays easier to find, thereby maximizing efficiency. Since each tray will have its own space, trays will not need to be stacked, preventing holes and tears in the wrappers that could lead to OR cancellations due to the instrument tray having to be reprocessed again prior to use. Loose instruments in peel packs will have their own drawer space, making them easier to find as well. The racks are modular, on wheels and have covers, making them easy to transport to other areas, as needed, e.g., in the event of temperature, humidity, and pressure relationship issues in the Sterile Storage Room, while preserving the sterility of the instrument trays. Requirements This request is for the Sterirack Storage System as detailed in drawing number SR-5324.001.03REV1 (embedded below). The requested items must possess the characteristics described herein. This request, with the following salient characteristics required: The storage system must be custom designed and configured to fit the Sterile Storage room in the Brooklyn SPS department and maximize storage space in the room. The racks must be mobile, modular, and of the required sizes with covers for each rack for greater flexibility and adaptability of the space. It is the sole responsibility of the Contractor to verify all dimensions and take field measurements to confirm that a particular installation effort can proceed. The Contractor must conduct a mandatory site walkthrough with VA staff to acquire requirements for the installation of the Sterirack Storage System. Some modifications might be required due to height restrictions, shelf spacing, etc. Also ensure all racks and their locations are ADA compliant. Create documentation and drawings for the installations. Submit in writing results of the on-site walkthrough and the project requirements set forth by VA NYHHS SPS staff. Racks: Must be adjustable and made of stainless steel with solid bottoms. Racks will be color-coded by service (e.g., using color-coded post strips). (Color-coding will be worked out prior to the assembly of Sterirack Units.) All instrument tray locations must be labeled on the racks. Each tray will have its own location. Color-coded label holders will be provided by the vendor. Shelves: Must be adjustable and be open-wire or fine mesh to prevent dust build-up on the shelves. Options for shelves that are fixed or slide out will be provided for better ergonomics. All shelves must have rounded corners to prevent tears in instrument tray wrappers. Drawers with adjustable dividers for instruments in peel packs are requested. All surfaces must be easy to clean. Assembly/Installation the vendor will : Assemble the Sterirack units and furnish and install all necessary equipment to enable storage racks to be functional. Test the storage racks for safety and to ensure they are functioning effectively. Provide a designated supervisor present and responsible in charge on the project site during all phases of the installation. Provide all labor, materials, transportation and equipment to complete assembly/installation. Assembly/installation of the storage system will take place during the administrative work week (Monday to Friday) between 8AM and 4:30PM and should be completed within 3 business days to minimize disruption to SPS workflow. Warranty the Sterirack Storage System for 10 years. The system is fully customizable; it is flexible and adaptable based on changing needs. The vendor will come onsite and make requested changes (e.g., swap out baskets/shelves) within 30 days of system installation at no additional cost to VA NYHHS. If applicable, provide a project maintenance guide with all manufacturer-specific operating and maintenance instructions for all necessary equipment installed. Provide manual with basic system overview and instructions for routine use. Shipping and handling are included. This table summarizes the items needed: # Item # Description Quantity 1 SR-324.001.03REV1 Sterirack Storage System configuration detailed in drawing number SR-5324.001.03REV1. x11 units - Elevation A Mobile Starter Bays x28 units - Elevation A Mobile Addon Bays x3 units - Elevation B Mobile Starter Bays x1 unit - Elevation B Mobile Addon Bay x1 unit - Elevation C Mobile Addon Bay x1 unit - Elevation D Mobile Addon Bay x1 unit - Elevation E Mobile Addon Bay x1 unit - Elevation F Mobile Starter Bay x1 unit - Elevation F Mobile Addon Bay x11 Aisle Signs 1 2 CC-8136-714 Custom Cart Cover, 74 1/5"W x 27 3/16"D x 76"H, 400 Denier Nylon (Color TBD), Clear Front Flap/Zippered Closure, Clear Routing Pocket on Left Side, Velcro Tabs on Top of Cart *Made for 4-Bay Carts* 9 3 CC-8137-714 Custom Cart Cover, 57"W x 27 3/16"D x 76"H, 400 Denier Nylon (Color TBD), Clear Front Flap/Zippered Closure, Clear Routing Pocket on Left Side, Velcro Tabs on Top of Cart *Made for 3-Bay Carts* 3 4 CC-8138-714 Custom Cart Cover, 39"W x 27 3/16"D x 76"H, 400 Denier Nylon (Color TBD), Clear Front Flap/Zippered Closure, Clear Routing Pocket on Left Side, Velcro Tabs on Top of Cart *Made for 2-Bay & Double Wide Carts* 2 5 CC-8139-714 Custom Cart Cover, 21 1/2"W x 27 3/16"D x 79"H, 400 Denier Nylon (Color TBD), Clear Front Flap/Zippered Closure, Clear Routing Pocket on Left Side, Velcro Tabs on Top of Cart *Made for 1-Bay Carts* 1 6 Sterirack Assembly - Coulmed will assemble the Sterirack Units. - Color coding will be worked out prior to the assembly of Sterirack Units. - Debris removal left-over from project to be discarded in facilities bin. - Assembly to be conducted during normal business hours 7:30am-5pm (Monday Friday). 1 Privacy Training for contractor without access to VA Sensitive Information All contractor employees and subcontractors participating under this contract are required to complete the VA's Privacy training…