Prequalification of Sources - Sollars ES HVAC Upgrades, Misawa Air Base, Japan

*5/28/2026 Update: RFI response posted. The prequalification criteria has been revised. Attachment I - Construction Info Sheet has been revised. The Government received the following RFI during the Prequalification of Sources RFI period: 1. PREQUALIFICATION EVALUATION CRITERIA: b. Factor 2 - Construction Experience(2) Project was completed no longer than ten (10) years. Regarding the requirement mentioned above, would the Government consider including ongoing DoD projects that have reached a stage of substantial completion or have at least one year of proven performance history? We respectfully request that the Government accept "completed or currently performing DoD projects," provided they meet the relevancy and scale requirements. Government Response: The Government has revised the prequalification criteria for Factor 2 Construction Experience. Attachment I - Construction Info Sheet has also been revised. *5/27/2026 Update: The prequalification submission deadline has been extended to 16 June 2026.* PREQUALIFICATION NOTICE AND REQUIREMENTS 1. PROJECT INFORMATION: Project Title: Sollars Elementary School (ES), Heating, Ventilation, Air Conditioning (HVAC) Upgrades Project Location: Misawa Air Base, Japan Project PSC: Z2JZ Repair or Alteration of Miscellaneous Buildings Project NAICS: 236220 Commercial and Institutional Building Construction Project Magnitude: Between 2,500,000,000 and 10,000,000,000 (Japanese YEN) Project Description: Upgrade the existing heating system and add full building cooling capabilities to include 5 bldgs. 80, 90, 92, 94 & 98. Scope is to include transformer upgrades and structural roof changes. Scope of work includes, but is not limited to, removal and replacement of HVAC systems, removal and replacement of building systems to support the HVAC renovations, including ceilings, partitions, lighting, power, and fire protection systems, roof upgrades at b94, reinforcement of structural beams and columns at b94, construction of a new central plant enclosure, construction of new mechanical rooms at b90 and b98, and associated site work to support the renovations, including Trenching and repaving/resodding, removal and replacement of Transformers, and removal of site structures. 2. GENERAL INFORMATION a. This is a Prequalification of Sources in accordance with the procedures authorized by Class Deviation 2026-O0019 DFARS 236.101-70 Prequalification of sources. The U.S. Army Corps of Engineers (USACE), Japan District is seeking to prequalify sources for the upcoming Solicitation W912HV26BA018 for Sollars ES HVAC Upgrades, Misawa AB, Japan. b. No reimbursement will be made for any costs associated with providing information in response to this announcement or any follow-up information requests. c. Only those contractors that meet the prequalification criteria will be considered for the subsequent solicitation where the Government intends to issue an invitation for bid (IFB) utilizing FAR Part 14 Sealed Bidding procedures. To be eligible to participate, interested contractors must receive a GO for Factor 1 and be rated ACCEPTABLE for Factor 2 and 3 to participate in the IFB. d. Respondents will be notified of the results of the prequalification process before the solicitation is released. e. The solicitation is anticipated to be released in July 2026. f. Interested contractors are requested to submit a response to this Prequalification of Sources Notice. g. A site visit will not be held during the prequalification process. 3. REQUEST FOR INFORMATION a. Prospective Bidders will submit questions or requests for information (RFI) regarding this solicitation through the Microsoft Forms website. This form will allow prospective Bidders to submit questions and/or RFIs. This is an anonymous form; no log in, registration, or account is required. URL: https://forms.osi.apps.mil/r/Yqd7FbH9Ey Rules 1. Prospective Bidders shall submit all questions or requests for information (RFI) regarding this Prequalification through the provided Microsoft Forms website. Telephonic and email questions sent directly to Government representatives will not be accepted. 2. All questions or RFIs must be submitted using the Microsoft Forms link no later than 11: 59 PM (midnight), Japan Standard Time on 13 May 2026. The form will stop accepting inquires at the specified time. 3. Only one inquiry may be submitted on each form. b. Instructions: 1. For each inquiry, go to the URL listed above. 2. Answer all questions including the Company name and email address. 3. Click "Submit" and then click "Submit another response" 4. Answer all questions including the Company name and email address. 5. Repeat steps 3 and 4 as many times as necessary. 6. Notify the Contract Specialist, Mr. Ruben Romero at Ruben.A.Romero@usace.army.mil and the Contracting Officer, Mr. Ryan Marzetta at Ryan.J.Marzetta.civ@usace.army.mil after submitting inquiries to confirm the correct number of inquiries have been received. c. Information and Support 1. Prospective bidders should notify the Contract Specialist, Mr. Ruben Romero at Ruben.A. Romero@usace.army.mil and the Contracting Officer, Mr. Ryan Marzetta at Ryan.J. Marzetta.civ@usace.army.mil if there are technical issues submitted inquiries. 2. Prospective bidders will not be able to view previously submitted questions and/or RFI posted by themselves or other prospective Bidders. 3. The Government will respond to inquiries through a posting on the SAM.GOV prequalification notice. 4. The Government reserves the right to answer questions after the deadline specified above but is not obligated to provide a response to late questions. 4. PREQUALIFICATION SUBMISSION REQUIREMENTS GENERAL INFORMATION a. Prequalification package submittal shall be clear, concise and include sufficient detail to substantiate the validity of stated claims to allow for effective evaluation. Your submission shall not simply rephrase or restate the Government s requirements but rather provide convincing rationale to address how you meet the prequalification requirements. Contractors should assume that the Government has no prior knowledge of their facilities or experience and will base its evaluation on the information presented in your submission. a. Electronic submission: Prequalification package shall be submitted electronically via email to Ruben.A.Romero@usace.army.mil and Ryan.J.Marzetta@usace.army.mil. A confirmation email will be sent once the prequalification package has been received. If your company does not receive email confirmation, please contact the Contract Specialist, Ruben Romero, and the Contracting Officer, Ryan Marzetta. b. Submission must be received by 2 June 2026, 1400hrs Japan Standard Time. The Government will only accept electronic prequalification proposals via email. c. For the purposes of determining whether the submission was received late in accordance with RFO 14.301, the date and time the file(s) are confirmed received by the Government via email will be considered the date and time submitted. d. Submission shall be prepared and submitted electronically in Portable Document Format (PDF). Other formats or file types will not be accepted. It is recommended that the pages be formatted to standard letter size 8- 1/2 x 11 or A4 using 12 characters per linear inch or equivalent as the minimum size standard for text. e. The total pages submitted shall not exceed 50 (fifty) pages. Each page should be numbered. Any pages over the prescribed limit will not be considered for evaluation. 5. PREQUALIFICATION SUBMISSION REQUIREMENTS - CONTENT a. The first page (cover page) of your prequalification package shall show the following information: o Solicitation Number o Company Name and Address o Point of Contact (POC) Name, Title, and Email Address o Name, title, telephone and email address of individuals authorized to bind/sign for the company in connection with this acquisition. Evidence of the person s authority should accompany your submission. b. Factor 1 - Eligibility Contractor shall submit a copy of their Japanese civil construction (doboku isshiki koji) license or Japanese architectural construction (kenchiku isshiki koji) license with ENGLISH Translation. c. Factor 2 - Construction Experience The Construction Experience Information Sheet (Attachment I) included in this announcement is provided for the contractor to submit their construction experience for Prequalification Criteria Factor 2 Construction Experience. Use Attachment I Construction Experience Sheet to submit a minimum of one (1) but not more than three (3) construction projects. Each submitted project information sheet shall not exceed five (5) pages per project except JV agreements do not count towards the information sheet page limitation. Contractor should ensure all prequalification criteria for the factor are addressed. The Government will not evaluate more than three (3) projects. If more than three (3) projects are submitted for this criteria, the…