Pinon Health Center Needs a Contractor to Provide Arc Flash Study

COMBINED SYNOPSIS/SOLICITATION TEMPLATE IAW FAR 12.603 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included I this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation no. IHS1506319 is issued as an request for quotation (RFQ). The solicitation document incorporates provisions and clauses that are those in effect through Federal Acquisition Circular (FAC) 2025-03, effective January 17, 2025. The solicitation is a Indian Small Business Economic Enterprise set-aside under North American Industry Classification System (NAICS) code 541330 with an associated small business size standard of $16.5. SCHEDULE OF ITEMS CLIN NO. Description Quantity Unit Price Extended Price 1 Short Circuit/ Arc Flash Study Device Coordination Study Arc Flash Label Installation TOTAL SOW will be included as an attachment. The period of performance is 04/01/2025-12/31/2025. The provision at 52.212-1, Instructions to Offerors Commercial Products and Commercial Services (SEP 2023), applies to this acquisition. Addenda are included. 52.212-1 Instructions to Offerors Commercial Products and Commercial Services (Nov 2021). All offers must include information and submitted at or before the date and time specified in this solicitation. 52.212-1(b) Submission of Offers. Email offer directly to the Contracting Officer for this action is: Whitney Shorty, Contract Specialist, 928-725-9806, whitney.shorty@ihs.gov. Limit offer size to 6MB. All questions shall be submitted in writing 5 days prior to closing/response date. To be considered for award, your offer shall include the following documents or it will be non-responsive and removed from award consideration: Pricing: Complete and sign Fee Schedule (attached). The Government will consider competitive rates upon negotiation. Provide your Quotation. Experience: Provide a list of at least (3) past projects of similar scope; include detailed project description, location, dollar amount, and period of performance. Past Performance: Provide a letter of reference from a past customer. Qualifications: Provide evidence that you are qualified to do the work. Logistics: Provide a plan of action describing the logistics of how you will be providing services. Provide a completed IHS IEE Representation Form attachment. The provision at 52.212-2, Evaluation Commercial Products and Commercial Services (NOV 2021), applies to this acquisition. The following factors shall be used to evaluate quotes: The Government reserves the right to issue a single award or multiple awards to contractor(s) whose quote represents the best value as defined by FAR 2.101. In determining best value, tradeoffs, Price and other Evaluation Factors will be considered: Past Performance, Experience, Qualifications, and Logistics. The Evaluation Factors and significant sub factors when combined are significantly more important than cost or price. The socio-economic status of an offer may also be considered, should one or more quotes represent the best value. Offerors must include with its quote a completed copy of the provision at 52.212-3 Offeror Representations and Certifications Commercial Products and Commercial Services (MAY 2024). The following Federal Acquisition Regulation provisions also apply: 52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING AUG 2020 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT OCT 2020 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE www.acquisition.gov/browse/index/far, www.acquisition.gov/hhsar FEB 1998 The following Department of Health and Human Services Acquisition Regulation provisions also apply: 352.239-73 ELECTRONIC AND INFORMATION TECHNOLOGY ACCESSIBILITY NOTICE DEC 2015 52.226-7 INDIAN ECONOMIC ENTERPRISE REPRESENTATION MAR 2022 (a) The offeror must represent as part of its offer that it does meet the definition of Indian Economic Enterprise (IEE) as defined in HHSAR 326.601 and that it intends to meet the definition of an IEE throughout the performance of the contract. The offeror must notify the contracting officer immediately, via email, if there is any ownership change affecting compliance with this representation. (b) The representation must be made on the designated IHS Indian Economic Enterprise Representation form or any successor forms through which the offeror will certify that the ownership requirements defined by HHSAR 326.601 are met. (c) Any false or misleading information submitted by an enterprise when submitting an offer in consideration for an award set-aside under the Buy Indian Act is a violation of the law punishable under 18 U.S.C. 1001. False claims submitted as part of contract performance are subject to the penalties enumerated in 31 U.S.C. 3729 to 3731 and 18 U.S.C. 287. (End of provision) The clause at 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services (MAY 2024), applies to this acquisition. Addenda are not included. The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Products and Commercial Services (JAN 2025), applies to this acquisition. The following additional FAR clauses cited in the clause are applicable to the acquisition: Clause No. Clause Name Clause Date 52.203-15 Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 Jun 2010 52.204-14 Service Contract Reporting Requirements Oct 2016 52.204-27 Prohibition on a ByteDance Covered Application Jun 2023 52.219-28 Post Award Small Business Program Representation Feb 2024 52.222-21 Prohibition of Segregated Facilities Apr 2015 52.222-26 Equal Opportunity Sep 2016 52.222-36 Equal Opportunity for Workers with Disabilities Jun 2020 52.222.50 Combating Trafficking in Persons Nov 2021 52.223-23 Sustainable Products and Services May 2024 52.224-3 Privacy Training Jun 2017 52.225-1 Buy American Supplies Oct 2022 52.225-3 Buy American-Free Trade Agreements-Israeli Trade Act Nov 2023 52.226-8 Encouraging Contractor Policies to ban Text Messaging While Driving May 2024 52.232-33 Payment by Electronic Funds Transfer-System for Award Management Oct 2018 52.239-1 Privacy or Security Safeguards Aug 1996 52.222-41 Service Contract Labor Standards Aug 2018 The following Federal Acquisition Regulation clauses also apply: 52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018 52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE AUG 2020 52.237-2 PROTECTION OF GOVERNMENT BUILDING, EQUIPMENT, AND VEGETATION APR 1984 52.252-2 CLAUSES INCORPORATED BY REFERENCE www.acquisition.gov/browse/index/far, www.acquisition.gov/hhsar FEB 1998 The following Department of Health and Human Services Acquisition Regulation clauses incorporated by reference also apply: 352.223-70 SAFETY AND HEALTH DEC 2015 352.224-70 PRIVACY ACT DEC 2015 352.224-71 CONFIDENTIAL INFORMATION DEC 2015 352.226-1 INDIAN PREFERENCE DEC 2015 352.237-73 INDIAN CHILD PROTECTION AND FAMILY VIOLENCE ACT DEC 2015 352.237-75 KEY PERSONNEL DEC 2015 352.226-4 NOTICE OF INDIAN SMALL BUSINESS ECONOMIC ENTERPRISE SET-ASIDE MAR 2022 Under the Buy Indian Act, 25 U.S.C. 47, offers are solicited only from Indian Economic Enterprises (HHSAR 326.606) that are also small business concerns. Any acquisition resulting from this solicitation will be from such a concern. As required by HHSAR ??352.226-7(b), offerors shall include a completed Indian Economic Enterprise Representation form in response to Sources Sought Notices, Request for Information (RFI) and as part of the proposal submission. The Indian Economic Enterprise Representation form, available on the IHS DAP public website ( www.IHS.gov/DAP ), shall be included in synopses, presolicitation notices, and solicitations for the acquisitions under the Buy Indian Act. Offers received from enterprises that are not both Indian Economic Enterprises and small business concerns will not be considered and will be rejected. (End of clause) 352.226-6 INDIAN ECONOMIC ENTERPRISE SUBCONTRACTING LIMITATIONS MAR 2022 (a) Definitions as used in this clause. (1) Indian Economic Enterprise means any business activity owned by one or more Indians or Indian Tribes that is established for the purpose of profit provided that: The combined Indian or Indian Tribe ownership must constitute not less than 51 percent of the enterprise; the Indians or Indian Tribes must, together, receive at least a majority of the earnings from the contract; and the management and daily business operations of an enterprise must be controlled by one or more individuals who are Indians. To ensure actual control over the enterprise, the individuals must possess requisite management or technical capabilities directly related to the primary industry in which the enterprise conducts business…