H163--Behavioral Health Door Alarm Test and Recertification

Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-06 can be found at Acquisition.gov. This solicitation is set-aside for Veteran-Owned Small Business (VOSB). The associated North American Industrial Classification System (NAICS) code for this procurement is 561621 Security Systems Services (except Locksmiths, with a small business size standard of $25.0M. The FSC/PSC is H163 Quality Control- Alarm, Signal, and Security Detection Systems. The Boston Healthcare System, Brockton Division is seeking In-Patient Behavioral Health Door Alarm Test and Certification services. All interested companies shall provide quotations for the following: Services Item Number Description Quantity Unit Unit Price Amount 0001 Base Year: 114 MH Overdoor Alarms 6 Alarm Controllers Quarterly Testing (3) Annual Certification (1) 12 MO 1001 Option Year 1: 114 MH Overdoor Alarms 6 Alarm Controllers Quarterly Testing (3) Annual Certification (1) 12 MO 2001 Option Year 2: 114 MH Overdoor Alarms 6 Alarm Controllers Quarterly Testing (3) Annual Certification (1) 12 MO 3001 Option Year 3: 114 MH Overdoor Alarms 6 Alarm Controllers Quarterly Testing (3) Annual Certification (1) 12 MO 4001 Option Year 4: 114 MH Overdoor Alarms 6 Alarm Controllers Quarterly Testing (3) Annual Certification (1) 12 MO Total $ Performance Work Statement In-Patient Behavioral Health Door Alarm Test and Certification Introduction. The VHA Boston Healthcare System (VHA BHS), Brockton Campus, located at 940 Belmont Street, Brockton, MA 02301 has a requirement to provide quarterly testing and annual inspection/recertification of The Door Switch suicide prevention door alarm systems installed in six (6) in-patient behavioral health wards in Building 2 of the VHA BHS Brockton Campus for the next 5 years. The six (6) behavioral health wards are as follows: Behavioral Health Ward System Control Panels System Door Alarms Ward 2-1-B 1 16 Doors Ward 2-2-B 1 20 Doors Ward 2-3-B 1 20 Doors Ward 2-3-C 1 20 Doors Ward 2-4-B 1 20 Doors Ward 2-2-C 1 18 Doors Description / Scope / Objective. The Contractor must provide all labor, equipment, tools, material, supervision and other items and services necessary to perform the work as defined in this Performance Work Statement. Applicable Documents. 3.1. The following laws, regulations, policies, and procedures in effect on date of contract issuance and all subsequent changes or updates apply: FAR Federal Acquisition Regulation VAAR Veterans Administration Acquisition Regulation VA Directives, Design Manuals, Master Specs https://www.cfm.va.gov/til/ ASME American Society of Mechanical Engineers OSHA Occupational Safety and Health Administration SCA DOL Website Service Contract Act (SCA) Directory of Occupations (Fifth Edition) http://www.dol.gov/whd/contracts/sca.htm 3.2. Glossary. Acronyms used in this PWS are listed below for easy reference: CO Contracting Officer COR Contracting Officer s Representative FAR Federal Acquisition Regulation OEM Original Equipment Manufacturer Performance Requirements. 4.1. One (1) base year with four (4) one-year option periods 4.1.1. Quarterly testing of six (6) The Door Switch suicide prevention door alarm systems installed in Building 2, Behavioral Health Wards 2-1-B, 2-2-B, 2-2-C, 2-3-B, 2-3-C, and 2-4-B of the VHA BHS Brockton campus consisting of six (6) system control panels and 114 door alarms. Once every quarter, the contractor shall visit Building 2 of the VHA BHS Brockton campus and conduct a Walk and Press Test and an event download of each system. The Walk and Press Test consists of the following: 4.1.1.1. Please read all of the following instructions prior to initiating a walk and press test. 4.1.1.2. Locate the Silent Testing Keypad, in the nurses station above the 6160 Door Switch Keypad. 4.1.1.3. Second person should be standing at the first door to be tested, with mobile phone or radio. 4.1.1.4. At the Silent Testing Keypad enter 4321*- Indicator will turn from Red to Green. 4.1.1.5. The audible alarms are now silenced for 99 seconds. 4.1.1.6. Staff member located at the door can now press actuator on top of door (<2 pounds of pressure to activate) 4.1.1.7. Strobe above door should signal, the keypad in the nurses station should beep continuously and display the room and zone number. 4.1.1.8. Once confirmed, Staff member at door can use key to disarm beeping in nurses station via keyswitch at the door. This will verify keyswitch test. 4.1.1.9. Staff member at keypad will press 1234#71 on White 6160 Keypad to disable strobe, and 12341 to re-arm the system. 4.1.1.10. Contract staff member in nurses station can then perform 4.1.1.4 again to reenter silent mode and test next door, if 99 seconds has expired. 4.1.1.11. The system should now be enabled once again. THE DOOR SWITCH SYSTEM ENABLED should be visible on the keypad s screen. And the green light should be lit. 4.1.1.12. NOTE: While performing this test, it is helpful to have one staff member at the keypad and one staff member moving throughout the system and activating The Door Switch. Both can communicate by mobile phone or walkie-talkie if facility regulations permit. 4.1.1.13. In addition to the Walk and Press test, the contractor will conduct an event download of all incidents and send the report to the COR. The contractor will also verify that the system time and date is correct, and will correct it if it is not. 4.1.2. Annual inspection/recertification of six (6) The Door Switch suicide prevention door alarm systems installed in Building 2, Behavioral Health Wards 2-1-B, 2-2-B, 2-2-C, 2-3-B, 2-3-C, and 2-4-B of the VHA BHS Brockton campus consisting of 6 system control panels and 114 door alarms. Annually, the contractor will make one (1) visit to Building 2 of VHA BHS Brockton campus and perform a full system inspection and recertification of The Door Switch systems and an event download. This consists of the following: 4.1.2.1. For all 114 doors, the Contractor will inspect and test all components, including but not limited to, the door switch, key switch, strobe, hinge, and frame. 4.1.2.2. The contractor will also inspect and test the six (6) main panels and the keypads. 4.1.2.3. The contractor shall repair any issues, replace any missing parts, and update any available software within 24 hours of the inspection. 4.1.2.4. Upon completion of recertification, the contractor will submit a report to the COR, preferably a spreadsheet, listing each door and indicating pass or fail for all components listed in 4.1.2.1, and actions taken to correct failures. This report will also include findings from the main panel and the keypad. 4.1.2.5. In addition to the full system recertification, the contractor will conduct an event download of all incidents and send the report to the COR. The contractor will also verify that the system time and date is correct, and will correct it if it is not. 4.2. Each year, the contractor will conduct three (3) Walk and Press tests, and one (1) full system test and recertification, for a total of 4 (four) visits per year for each of the six (6) systems. After the first year, each annual recertification visit must be conducted within a 15-day window of the date of the previous annual recertification visit. 5.0. Performance Location and Hours. 5.1. Primary place of performance is the VHA Boston Healthcare System, Brockton campus, 940 Belmont Street, Brockton, MA 02301. 5.2. Contractor shall check in with the COR each time they are on site to complete scheduled work. 5.3. Government normal duty hours are from 0730-1630, Monday through Friday, excluding Federal holidays. Contractor access will be provided during normal hours. 6.0. Deliverables. 6.1. The contractor shall provide the following reports to the COR: 6.1.1. Results and findings of each Walk and Press Test, broken down by ward. 6.1.2. Results of the event download after each Walk and Press Test. 6.1.3. Results and findings of each ward system recertification as detailed in 4.1.2.5. 6.1.4. Quotes and descriptions of work to resolve any issues found during the full system recertifications that can t be fixed on the spot. 6.1.5. Results of the event download after the full system recertifications. 7.0. Key Personnel Replacement and Substitution. 7.1. Requests for approval of substitutions shall be in writing and shall provide a detailed explanation of the…