Inactive on SAM.gov — responses were due 26 Oct 2026 · No Set aside used · Department of Veterans Affairs (VA) · Biloxi, MS · NAICS 423450 · Solicitation 36C25627Q0044
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Description
Title: Osmometer Equipment Replacement (OsmoPro Max) 2.Purpose: Gulf Coast Veterans Health Care System (GCVHCS) has 2 platforms to measure Osmolality. The reason for this request is to replace aging equipment that is no longer supported by the manufacture. a) Notice of Intent to Sole Source. If there are no responses to this notice, a determination by the Government not to compete based upon responses to this notice is solely within the discretion of the Government to sole source the requirement. No response is a response. b) Government request that interested offerors complete all questions below, provide required documentation, descriptive literature and authorization letter as described below. The Government is in no way obligated to do business with or to enter into any form of contract with any person, firm or other entity that receives or responds to this announcement. 3. Objective: GCVHCS laboratory is requesting the purchase of one (1) OsmoPro Max to replace 2 aged osmometers. Contractor shall provide: Delivery of osmometer instrument and start-up reagents. Minimum technical specs must be provided to meet the requirements of the GCVHCC. Include 4-year contract agreement with option of renewals for, 1 (one) annual on-site preventative maintenance service; service contract for onsite repairs and repair parts covered; and unlimited phone support. Loaner instrument coverage whenever onsite repair is not possible. Include instrument installation, training, validation service with consumable kit bundle. Instrument validation will include: 1. Method comparison studies for both serum & urine samples. 2. Precision and accuracy studies. 3. Performing control studies for establishing ranges. 4. Linearity studies 5. Comprehensive validation summary report that meets CAP and CLIA requirements. 4. Delivery Location: Gulf Coast Veterans Health Care System, Labortory Warehouse Bldg 26 400 Veterans Ave Biloxi MS 39531 5. Period of Performance: 45 Days ARO. 6. Responses Requested: The CAVHS requires all the following information and questions answered in this RFI/SS: Questions and information that is not provided shall be considered nonresponsive to the Request for Information and contractor shall not be considered as part of the market research. a) Contractors shall provide their point(s) of contact name, address, telephone number, and email address, and the company's business size, and SAM Unique Entity Identification Number. b) Is your company a small business, SDBs, HUBZone, or 8A concern? Please provide proof of qualifications. c) Does your company meet all required four prong factors for the Nonmanufacturer Rule (NMR) per guidance of SBA and 13 C.F.R. § 121.406? Offer must answer all questions below. 1. Does your company exceed the 500-employee alternative size standard for nonmanufacturers? 2. Is your company primarily engaged in the retail or wholesale trade and normally sells the type of products being supplied? 3. Does your company must take ownership or possession of the item(s) with its personnel, equipment, or facilities in a manner consistent with industry practice? 4. Does your company supply the end products of a small business manufacturer or processor made in the United States? 5. Is your company considered small under the NAICS code 423450. 6. Do you (offer) manufacture the product yourself or a distributor of the items being researched above? 7. Are you an authorized distributor/reseller? Provide evidence from original equipment manufacturer (OEM). 8. Do you (offer) supply a product manufactured by another domestic small business, if it is a nonmanufacturer? 9. Do you (offer) supply the product of any sized manufacturer if SBA has granted a waiver to the nonmanufacturer rule? 10. Is your (offer) Buy American Certificate completed in SAM? Please provide evidence with response. 11. Is your (offer) Trade Agreement Certificate completed in SAM? Please provide evidence with response. 12. Information for the name brand or equal product being requested, is it manufactured outside the US-Domestic non-available? 13. Information for the name brand or equal product being requested, is it a foreign manufactured end product under the trade agreement? 14. What is your schedule of delivery after receipt of order for the name brand or equal product? 15. For the name brand or equal product required, Is your company available under any; Government Wide Agency Contract (GWAC) General Services Administration Schedules (GSA) Indefinite Delivery Indefinite Quantity (IDIQ) Blanket Purchase Agreement (BPA) If so, please list the contract number for name brand or equal product. 16. Provide descriptive literature demonstrating ability to meet all of the requirement/salient characteristics listed if other than brand name product is being offered. Please provide list of contracts for commercial, federal, state, and local governments. Listed contracts shall provide communication on the government requirement illustrating the capability for comparison. to the name brand or equal product meeting the specific requirements per the draft Statement of Work. 17. Contractors may provide an estimated industry pricing for name brand or equal product for market research and budgetary purpose. 7. Opportunity: a) NCO 16, is seeking information from potential contractors on their ability to provide this requirement. THIS IS A NOTICE OF INTENT TO SOLE SOURCE and SOURCES SOUGHT FOR REQUEST INFORMATION (RFI) ONLY. Small Business Concerns are encouraged to provide responses to this Sources Sought in order to assist the CAVHS in determining potential levels of competition available in the industry. Contractor shall possess the capability to provide all requirements and objectives. 8. Instructions and Response Guidelines: a) Sources Sought responses are due by 10/26/2026 at 3:30 PM (CST) via email to lamar.brown@va.gov. Telephone requests or inquires will not be accepted. Public Information will not be provided and shall be utilized to the full extent possible. This a New Requirement. b) The subject line shall read: 36C25627Q0044 - Sources Sought – Osmometer Equipment Replacement (OsmoPro Max). NO SOLICITATION EXISTS AT THIS TIME. There is no page limitation on subparagraphs 6(a) - 6(c17). c) Please provide the information you deem relevant in order to respond to the specific inquiries of the Sources Sought. Information provided will be used solely by CAVHS as "market research" and will not be released outside of the CAVHS Purchasing and Contract Team. This Sources Sought notice does not constitute a Request for Proposal (RFP), Invitation for Bid (IFB), or Request for Quotation (RFQ), and it is not to be construed as a commitment by the Government to enter into a contract, nor will the Government pay for the information submitted in response to this request. All information contained in this Sources Sought is preliminary as well as subject to modification and is in no way binding on the Government. d) In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the U.S. Government to form a binding contract. If a solicitation is released, it will be synopsized on Contracting Opportunities (https://beta.sam.gov/) website or GSA. It is the responsibility of the interested parties to monitor these sites for additional information pertaining to this Sources Sought, or future RFP/RFQ 9. Contact Information: Contracting Specialist, Lamar Brown Email address: lamar.brown@va.gov 10. THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE QUOTES/PROPOSALS; however, any firm that believes it can meet the requirements may provide answers, responses and give written notification prior to the response due date and time. Supporting evidence and responses. Your responses to this notice are appreciated. See Statement of Work (SOW) Below: Statement of Work (SOW) Contract Title: Osmometer Equpment Replacement (OsmoPro Max) Background: Gulf Coast Veterans Health Care System (GCVHCS) has 2 platforms to measure Osmoality. The reason for this request is to replace aging equipment that is no longer supported by the manufacture. Currently there are two platforms on hand; one plateform is not in use because it is not functioning. The biomedical department is unable to repair due to replacement parts are not available from the manufacture. The other is currently in use. Both equipment has been declared BER by the biomedical department . The manufacture does not support these instruments and parts are not available for repair. By purchasing updated equipment, it will help optimize patient care with speed, accuracy and more capacity. Scope: GCVHCS laboratory is requesting the purchase of one (1) OsmoPro Max to replace 2 aged osmometers. The purchase of an analyzer will help with test processing in the laboratory with quick turnaround time and save labor time. The OsmoPro Max analyzer streamlines laboratory workflow and maximizes productivity in an easy, fast, and…
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