USCG Station Marathon Repair Asphalt and Ground Repair

COMBINED SYNOPSIS/SOLICITATION Asphalt and Ground Repair at USCG Station Marathon 1. General Information Solicitation Number: 30314PR260000015 Date Posted: August 06, 2026 Response Due Date: Thursday, August 20, 2026, at 11:00 AM EST NAICS Code: 238990 All Other Specialty Trade Contractors (Paving, Patching, and Resurfacing) Set-Aside: 100% Total Small Business Set-Aside Contracting Office: USCG PROCUREMENT & CONTRACTING 12100 SW 152ND ST MIAMI, FL 33177 Point of Contact: Mehdi Bouayad (Contracting Officer) Email: Mehdi.Bouayad@uscg.mil Phone: 571-607-8108 2. Description of Work This is a combined synopsis/solicitation for construction services prepared in accordance with FAR Part 36 and FAR Part 13. The U.S. Government intends to award a firm-fixed-price contract based on the Best Value. GENERAL REQUIREMENTS: The work consists of providing all supervision, labor, materials, and equipment required to perform asphalt and ground repairs at U.S. Coast Guard Station Marathon, located in Monroe County, Florida. 2.1 COMMENCEMENT AND COMPLETION OF WORK: Upon acceptance, the contractor shall commence work no later than 10 days after the Notice to Proceed (NTP). All work must be completed within 30-60 calendar days of award. 2.2 SCOPE OF WORK: Prior to commencement of work, the Contractor shall coordinate with DC2 Trace J. Weller at (806) 786-9677 or Email: Trace.J.Weller@uscg.mil to coordinate removal of obstacles within the facility and obtain site access. 1. INTENT: The intent of this project is to repair sunken asphalt in front of Station Marathon s boat house to properly drain water away from the building not creating standing water in front of the bay doors and to repair broken and missing asphalt next to the pier. As well as the rental of a 6k telehandler and skid steer to move sheet pilings and repair damaged ground from prior work. The USCG is seeking timely repairs that are best value. 2. SCOPE OF WORK: The Contractor shall provide all labor, materials, and equipment to meet all specifications and inspections: Cut and mill damaged asphalt in front of Station Marathon Boat House and next to Station Marathon Pier. Remove all debris Replace damaged and missing asphalt with FDOT approved hot mix asphalt Slope for proper drainage to alleviate any standing water. Compact new asphalt Station personnel will manage the rental and operation of a 6k telehandler and skid steer to move existing sheet piles and ground repair. 2.3 Location of Project: U.S. Coast Guard Station Marathon 1800 Overseas Highway Marathon, FL 33050 2.4 Examination of Site: It is HIGHLY ENCOURAGED that bidders carefully inspect the workplace and verify all work necessary to complete the job. Prospective bidders can arrange a site visit by contacting the Point of Contact below. Site Visit Schedule: Highly recommended but not mandatory. Site Visit Date/Time: Thursday, August 13, 2026, at 10:00 AM EST. Site Visit Coordinator: DC2 Trace J. Weller Trace.J.Weller@uscg.mil 806-786-9677 2.5 Continuity of Facilities Operation: Schedule work to minimize interference with facility operations and during the normal operating hours of 8:00 AM to 4:00 PM, Monday through Friday, excluding federal holidays. Work may be conducted during other hours if approved in advance by coordinating with the facility Point of Contacts (POC) listed below. 2.6 Coast Guard Points of Contact: The Contractor shall coordinate with the following personnel to arrange access to the facility. POCs are listed in order of preference: Primary: DC2 Trace J. Weller Trace.J.Weller@uscg.mil 806-786-9677 2.7 Recycling and Disposal of Refuse: All debris, old asphalt, millings, and general waste resulting from operations must be removed and disposed of legally off-site by the Contractor. All disposals shall be done in accordance with federal, state, and local laws and regulations. No hazardous waste or bulk construction waste may be disposed of in Coast Guard dumpsters. 2.8 Safety: During the execution of this contract, the Contractor shall conform to the rules and regulations set forth by OSHA State and Federal regulations. Immediate notification to the Contracting Officer s Representative (COR) of lost time due to accidents is required. Provide two copies of Workman s Compensation accident reports by noon of the day following the accident. The Coast Guard reserves the right to bar any workers or supervisors from the premises should they be documented as violating set safety standards and regulations. 2.9 Inspection: The Contracting Officer s Representative (COR) has the right to reject defective workmanship or materials or work not performed as per the contract specifications. 2.10 Operations and Storage: The Coast Guard has no responsibility for the receipt, storage, or protection of contractor s materials. The Coast Guard will not accept shipments, and no raw materials may be stored on site by the contractor. The contractor is responsible for the protection of existing structures, utilities, and vegetation. Any damage shall be repaired at the contractor s expense. 2.11 Utilities: Contractors are authorized to use Station Marathon's power and water while conducting the work efforts outlined in this document. Any other use of power is not authorized. The unit POCs listed above will designate available utility connection points if necessary. 2.12 General Regulations while onboard Station Marathon: Daily Colors: Daily colors and the raising/lowering of the American flag will take place every morning at 0800 and every evening at sunset. All personnel on Base will face the main flagpole & maintain silence, and all vehicles & equipment will halt during these brief events. Traffic Regulations: 10 mph speed limit onboard the station. No use of cell phones is permitted while driving vehicles or operating heavy machinery. All personnel shall obey all marked traffic signals, including stop signs. Advance Notice: Notice shall be given to the Coast Guard s representative 1 week in advance of any planned outages or traffic flow disruptions within the compound. Restrooms: Contractors are welcome to utilize the restrooms in the area they are currently working in, provided they are kept clean and do not track mud, dirt, or asphalt debris into the facilities. Contract Authority: No personnel other than the Contracting Officer has the authority to alter the terms of any contract or to issue any change orders. Accordingly, the contractor shall not complete any work that would incur additional costs to the government without written approval from the Contracting Officer. 2.13 Security Requirements: The Contractor shall provide a consolidated list of all contractor personnel who will be working on Station Marathon at least 1-2 days prior to work. This is for routine background checks. Required information: full name, date of birth, and last 4 digits of the Social Security Number. Only American citizens and permanent resident aliens are allowed onboard Station Marathon facilities. Absolutely no foreign nationals are permitted on the premises. Appropriate photo identification must be provided at the front gate to attain base entry. All contractor vehicles, equipment, and gear onboard Coast Guard properties are subject to search at all times. Additionally, due to operational needs, the contractor is subject to orders to evacuate the property at any time. Absolutely no firearms or weapons of any kind are allowed onboard Station Marathon. The contractor and subcontractor personnel shall wear company identification and always carry photo identification on their person. Personnel shall not stray from the immediate area of work nor direct avenues of ingress and egress unless authorized in advance. 2.14 Warranty: The Contractor warrants that all workmanship and materials shall be free from defects for a period of one (1) year from the date of substantial completion. 2.15 Acceptance of Work: When the contractor has completed all work, they shall notify the Coast Guard (COR) for a final inspection with at least a 24-hour notice. If there are any project discrepancies noted, they shall be corrected within 5 business days of discovery. The work will be accepted as complete upon verified correction of all noted discrepancies. After work acceptance, the contractor shall submit a final invoice to the Coast Guard as directed by the COR. 2.16 Magnitude of Construction: (Not to exceed $20k). 3. Submission Details Proposals Due By: Thursday, August 20, 2026, at 11:00 AM EST Submission Method: Email proposals directly to Mr. Mehdi Bouayad (Mehdi.Bouayad@uscg.mil) Proposal Package Requirements: When submitting your proposals, request a price breakdown of the following: a. Cost of labor and supervision b. Cost of materials and equipment needed for Asphalt and Ground Repair. 4. Evaluation Criteria Award will be made based on Best Value criteria. Proposals will be evaluated on: Best value means the Government seeks the offer that delivers the greatest overall…