S208--Landscaping and Snow Removal Services

Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-06. This solicitation is set-aside for VOSB. The associated North American Industrial Classification System (NAICS) code for this procurement is 561730 Landscaping Services, with a small business size standard of $9.5M. The FSC/PSC is S208 Housekeeping Landscaping / Groundskeeping. The VAMC Providence is seeking to purchase Landscaping and Snow Removal services. All interested companies shall provide quotations for all of the following: Services Line Item Description Quantity Unit of Measure Unit Price Total Price 0001 Base Year: Lawn Mowing, Trimming, and Edging 25 JB 0002 Base Year: Grounds Cleanup and Debris Removal 8 JB 0003 Base Year: Snow Relocation and Off-Site Hauling 500 CD (Cubic Yard) 0004 Base Year: Sidewalk, Steps, Ramps, and Entrance Ice Control 20 JB 0005 Base Year: Snow Removal (up to) 70 IN 0006 Base Year: Emergency and Unanticipated Grounds Services DO NOT PROVIDE PRICING FOR THIS LINE ITEM, PRICING WILL BE REQUESTED POST AWARD AS EMERGENCIES OCCUR 5 JB N/A N/A 1001 Option Year 1: Lawn Mowing, Trimming, and Edging 25 JB 1002 Option Year 1: Grounds Cleanup and Debris Removal 8 JB 1003 Option Year 1: Snow Relocation and Off-Site Hauling 500 CD (Cubic Yard) 1004 Option Year 1: Sidewalk, Steps, Ramps, and Entrance Ice Control 20 JB 1005 Option Year 1: Snow Removal (up to) 70 IN 1006 Option Year 1: Emergency and Unanticipated Grounds Services DO NOT PROVIDE PRICING FOR THIS LINE ITEM, PRICING WILL BE REQUESTED POST AWARD AS EMERGENCIES OCCUR 5 JB N/A N/A 2001 Option Year 2: Lawn Mowing, Trimming, and Edging 25 JB 2002 Option Year 2: Grounds Cleanup and Debris Removal 8 JB 2003 Option Year 2: Snow Relocation and Off-Site Hauling 500 CD (Cubic Yard) 2004 Option Year 2: Sidewalk, Steps, Ramps, and Entrance Ice Control 20 JB 2005 Option Year 2: Snow Removal (up to) 70 IN 2006 Option Year 2: Emergency and Unanticipated Grounds Services DO NOT PROVIDE PRICING FOR THIS LINE ITEM, PRICING WILL BE REQUESTED POST AWARD AS EMERGENCIES OCCUR 5 JB N/A N/A 3001 Option Year 3: Lawn Mowing, Trimming, and Edging 25 JB 3002 Option Year 3: Grounds Cleanup and Debris Removal 8 JB 3003 Option Year 3: Snow Relocation and Off-Site Hauling 500 CD (Cubic Yard) 3004 Option Year 3: Sidewalk, Steps, Ramps, and Entrance Ice Control 20 JB 3005 Option Year 3: Snow Removal (up to) 70 IN 3006 Option Year 3: Emergency and Unanticipated Grounds Services DO NOT PROVIDE PRICING FOR THIS LINE ITEM, PRICING WILL BE REQUESTED POST AWARD AS EMERGENCIES OCCUR 5 JB N/A N/A 4001 Option Year 4: Lawn Mowing, Trimming, and Edging 25 JB 4002 Option Year 4: Grounds Cleanup and Debris Removal 8 JB 4003 Option Year 4: Snow Relocation and Off-Site Hauling 500 CD (Cubic Yard) 4004 Option Year 4: Sidewalk, Steps, Ramps, and Entrance Ice Control 20 JB 4005 Option Year 4: Snow Removal (up to) 70 IN 4006 Option Year 4: Emergency and Unanticipated Grounds Services DO NOT PROVIDE PRICING FOR THIS LINE ITEM, PRICING WILL BE REQUESTED POST AWARD AS EMERGENCIES OCCUR 5 JB N/A N/A PERFORMANCE WORK STATEMENT Snow and Ice Removal and Grounds Maintenance Services Providence VA Medical Center and Associated Facilities 1. General Requirements 1.1 Purpose The Contractor shall provide all management, supervision, labor, equipment, tools, materials, supplies, transportation, and other resources necessary to perform grounds maintenance, snow removal, snow relocation, off-site snow hauling, and ice-control services in accordance with this Performance Work Statement (PWS). The Contractor shall perform all work safely, promptly, professionally, and in a workmanlike manner while minimizing disruption to VA operations, patients, visitors, employees, emergency services, facility access, and surrounding property. 1.2 Place of Performance Services shall be performed at the following locations: VA Medical Center (VAMC) Providence, 830 Chalkstone Avenue, Providence, Rhode Island. VA Facility, 500 Valley Street, Providence, Rhode Island. Harwood Center, 385 Niagara Street, Providence, Rhode Island. The applicable service areas and site-specific requirements are identified in Appendices A through E. 1.3 Period of Performance The contract consists of one base year and four option years, subject to exercise by the Government in accordance with the contract. Period Start Date End Date Base Year November 1, 2026 October 31, 2027 Option Year 1 November 1, 2027 October 31, 2028 Option Year 2 November 1, 2028 October 31, 2029 Option Year 3 November 1, 2029 October 31, 2030 Option Year 4 November 1, 2030 October 31, 2031 Each contract year shall have its own applicable pricing and quantities. The annual snowfall allowance shall reset at the beginning of each contract year and shall not carry over to another year. The maximum annual quantity of five hundred (500) cubic yards established for CLIN 0003 shall also apply separately to each contract year, with no carryover of unused quantities. 1.4 General Contractor Responsibilities The Contractor shall: Provide sufficient personnel, equipment, materials, supervision, and management to meet all contract requirements. Coordinate services with the VA Facilities Management Service (FMS) Supervisor, Contracting Officer's Representative (COR), or other designated Government representative. Protect Government property, buildings, landscaping, pavement, drainage systems, utilities, and other site features. Maintain required service, inspection, application, quantity verification, and performance records. Promptly report safety hazards, property damage, equipment malfunctions, and conditions affecting performance. Perform work within the contracted scope and obtain written authorization from the Contracting Officer before undertaking additional work requiring a contractual change. 2. CLIN 0001 Lawn Mowing, Trimming, and Edging 2.1 Improved Grounds The Contractor shall maintain approximately 5.3 acres of improved grounds at the Providence VA Medical Center, as identified in Appendix C, and designated improved grass areas at Harwood Center, as identified in Appendix E. The Contractor shall mow designated improved grounds as necessary to maintain grass height generally between three (3) and six (6) inches. The Contractor shall avoid scalping, uneven cutting, and excessive grass height. The Contractor shall collect or mulch grass clippings. Visible clippings and debris shall be removed from sidewalks, curbs, entrances, driveways, and paved areas following mowing. Portable high-cubic-feet-per-minute (CFM) blowers shall not be used to remove trimmings or debris from sidewalks and paved areas during normal working hours where personnel are present or vehicles are parked. The Contractor shall schedule work to minimize disruption to facility operations. 2.2 Edging The Contractor shall edge sidewalks, driveways, curbs, and other concrete or asphalt edges within designated improved grounds at least every other mowing cycle. Edging shall be neat and consistent with the surrounding landscape. The Contractor shall prevent damage to pavement, curbs, tree FboNotices, irrigation components, and adjacent vegetation. 2.3 Trimming The Contractor shall trim grass and weeds around trees, shrubs, buildings, fences, poles, posts, fire hydrants, parking lot bumper blocks, boulders, and other fixed obstacles within designated improved grounds. Trimming shall be performed concurrently with mowing. Trimmed areas shall be maintained at a height consistent with the surrounding lawn. The Contractor shall prevent damage to trees, shrubs, bark, trunks, FboNotice flares, irrigation components, and other landscape features. Damage to trees or shrubs caused by the Contractor shall be corrected at the Contractor's expense. If a plant becomes unhealthy or dies as a result of Contractor damage, the Contractor shall replace it with a plant of the same size and type within fifteen (15) days after the damage is identified, subject to coordination with the COR. 2.4 Irrigation System Seasonal Maintenance The Contractor shall perform seasonal startup and winterization of the irrigation system serving the area in front of Building 14 and the island containing the main flagpole near the parking garage. The Contractor shall coordinate spring startup and fall winterization with the COR or designee. The Contractor shall…