F108--Mobile Firing Range Cleaning

This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation or as an obligation or commitment by the Government. This notice is intended strictly for Market Research. This is a Request for Information only. This is NOT a solicitation for proposals, proposal abstracts, or quotations. The Department of Veterans Affairs North Texas Veterans Health Care System (VANTHCS) Police Service in Dallas, Texas intends to award a contract for a Mobile Firing Maintenance. The Government is conducting a market survey to help determine the availability and technical capability of qualified service-disabled veteran-owned small businesses, veteran-owned small businesses, small businesses, HUBZone small businesses and/or other large businesses capable of serving the needs identified below. This notice of intent is for open market as well as Federal Supply Schedule items. The purpose of this notice is to gain knowledge of potential qualified sources and their size classification/ socioeconomic status (service-disabled veteran owned small business, veteran owned small business, women owned small business, HUB Zone, 8(a), small business or large business), relative to NAICS 713990 with a size standard of $9 Million. Responses to this notice will be used by the Government to make appropriate acquisition decisions. Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. STATEMENT OF WORK 1.0 Introduction/Background North Texas VA Police officers are required to qualify on their assigned weapons on a quarterly basis. Overtime discharge of spent ammunition leads to accumulation of lead and other hazardous materials on range surfaces. Regular maintenance of the mobile firing range is essential to ensure safety and longevity of the equipment. Routine cleaning reduces exposure to hazardous materials such as lead dust, mitigates fire hazards, and ensures compliance with VA safety regulations. Failure to conduct regular maintenance could result in increased health risks, costly repairs, and possible suspension of range operations. 2.0 Objective Contractor shall deliver all supplies listed in Table 1 to North Texas Veterans Health Care System in accordance with the original manufacturer specifications. Bullet Trap and Range Cleaning Contractor shall perform bullet trap cleaning service up to two (2) times per year. Cleaning services shall include Removal and disposal of accumulated lead and debris from the bullet trap system. Replenishment of Ballistic Rubber Media. Utilization of Lead Abatement wipes and cleaners to clean all interior surfaces of the range. Contractor shall coordinate scheduling of cleaning visits with Anthony Camell and Maleisha Anderson a minimum of two (2) weeks in advance. Range Inspections Contractor shall conduct a comprehensive inspection of the range and container system two (2) times per year. Inspections shall assess the operational condition of the following: Safety & Compliance Check ventilation and air filtration systems for proper operation Inspection of HVAC filters and document airflow readings Check for visible lead dust accumulation on surfaces, floors, and ceilings Range Structure & Equipment Inspect bullet traps/backstops for wear, damage, or buildup Check target retrieval systems for proper function Inspect baffles and range dividers for damage Check lighting for burned-out or inadequate fixtures Inspect floors, walls, and ceiling for damage or deterioration Cleaning & Contamination Assessment Document areas with heavy gunpowder and/or lead residue buildup Inspect range floor for brass, debris, and lead accumulation Check downrange areas for proper containment General Facility Inspect electrical panels and wiring for any concerns Inspect exterior for signs of damage, rust, or deterioration Review safety signage for damage or needed updates Table 1 CLIN Part Number Item Description Qty 1 CR-1 Target Retrieval System - Surface Decontamination 1 2 CR-2 Sloped Granulated Berm Bullet Trap- Full Lead Reclamation 1 3 CR-3 Range Maintenance- HEPA Cleaning & Dust Control 1 4 CR-4 Lead Management Plan- Site Specific Development 1 Shipping Address North Texas Health Care System | Dallas VA Medical Center | Warehouse Building 44 | 4500 South Lancaster Rd | Dallas. TX. 75216 3. 0 Designation of Contracting Officer s Representative (COR) A COR will be designated to represent the Contracting Officer (CO)in furnishing technical guidance and advice under this contract. The foregoing is not to be construed as authorization to interpret or furnish advice and information to contractor relative to the financial or legal aspects of the contract. Those matters are the responsibility of the CO. The COR will be responsible for contacting the vendor in a timely manner to prevent patient care interruptions. The COR will report any supply discrepancies (i.e., supply shortages, any damage items received, etc.) to the vendor for immediate replacement. Only authorized Government employees may schedule deliveries under this agreement. AUTHORIZED INDIVIDUALS will be identified once contract is awarded. Invoicing All invoices shall reference the contract number and Purchase Order (PO). Work Hours Monday through Friday 8:00 AM - 3:00 PM Federal Holidays New Year's Day January 1st Martin Luther King's Birthday Third Monday in January Washington s Birthday Third Monday in February Memorial Day Last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11th Thanksgiving Day Fourth Thursday in November Christmas December 25th Points of Contact Maleisha Anderson | Maleisha.Anderson@va.gov | (214) 857-2994 Anthony Camell | Anthony.Camell@va.gov Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding to the acquisition procurement policies and procedures. 4. Acronyms and Definitions Contracting Officer (CO). Contracting Officer s Representative (COR) NARA Records Management Language for Contracts (May 2017) Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data. VA North Texas Health Care System and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of VA North Texas Health Care System or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to VA North Texas Health Care System. The agency must report promptly to NARA in accordance with 36 CFR 1230. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are…