8415--VA Staff Uniform Clothing with Embroidered Logo Salt Lake City, UT

Request for Quote (RFQ) #: VA Staff Uniform Clothing with Embroidered Logo (36C25926Q0756) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with Revolutionary FAR Overhaul (RFO) Part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. The Government reserves the right to make no award from this solicitation. * The deadline for all questions is 12:00pm MST, August 28th, 2026. All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation. ** Quotes are to be provided to stephanie.cahill@va.gov no later than 12:00pm MST, September 9th, 2026. Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make the award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award. This is a Request for Quote (RFQ), and the solicitation number is 36C25926Q0756. The government anticipates awarding a firm-fixed price contract resulting from this solicitation. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01 effective March 17, 2026. The North American Industrial Classification System (NAICS) code for this procurement is 315210 with a business size standard of 750 employees. This solicitation is 100% set-aside for small business concerns. List of Line Items; **See attached spreadsheet Uniform Line Items for full list of clothing items, quantities, sizes, colors, and if logo is needed. Offerors may use the attached spreadsheet to build their quotes and provide the document as part of their quote package if preferred. 26 line items (#0001-0026) totaling 3,388 articles of clothing needed for this requirement Line Item Description Qty Unit of Measure Unit Price Total Price 0001 Short-sleeve t-shirts 91 EA $ $ 0002 Short-sleeve t-shirts 77 EA 0003 Short-sleeve t-shirts 49 EA 0004 Long-sleeve t-shirts (UV) 98 EA 0005 Long-sleeve t-shirts (regular) 120 EA 0006 Industrial; regular short-sleeve 190 EA 0007 Industrial; oxford short-sleeve 91 EA 0008 Industrial; oxford long-sleeve 45 EA 0009 Industrial; long-sleeve fire-retardant 98 EA 0010 Kitchen shirts 133 EA 0011 Polo shirts 805 EA 0012 Polo shirts 84 EA 0013 Polo shirts 154 EA 0014 Polo shirts 79 EA 0015 Tactical Pants 528 EA 0016 Tactical Pants 211 EA 0017 Work Dungarees; Industrial 120 EA 0018 Work Dungarees; Industrial 42 EA 0019 Work Dungarees; Industrial 42 EA 0020 Work Dungarees; Fire-retardant 35 EA 0021 Aprons 112 EA 0022 Bib/overalls; light weight 21 EA 0023 Bid/overalls; heavy duty 15 EA 0024 Robes 48 EA 0025 Embroidery Services 1 JB 0026 Delivery 1 JB Grand Total $ Description of Requirements for the items/Services to be acquired: *Buy American Vendors are STRONGLY encouraged to include quotes with (all) products manufactured within the U.S. whenever possible although quotes with non-domestic products will not be excluded from the solicitation. The Buy American Act (BAA) applies to this requirement NOT Trade Agreements Act (TAA) due to this requirement being set-aside for small businesses. Vendors are required to complete the FAR 52.225-2 Buy American Certificate below and include with their quote in order to verify the Country of Origin (COO) of products included in their quote. *FOB shall be destination items shall be delivered with embroidery completed *Freight shall be added to the price of CLIN 0001 and not be its own line item *Cut sheets and specification sheets proving the offered product meets all testing specifications and salient characteristics shall be included with the quote *Quotes shall annotate the expected date of delivery to the specified location *Quotes shall be accompanied by an authorization letter consistent with the requirements of VAAR 852.212-71(c). *Failure to meet the salient characteristics ATTACHED will result in the offeror s quote not being considered for award. *Failure to provide the required documents or information (information documents, quote with accurate costs, delivery lead time, Buy American certificate, and/or authorized distributor letter) by the quote deadline will result in the offeror s quote not being considered for award. SALIENT CHARACTERISTICS: **See attached document Salient Characteristics for details on each line item as well as the embroidery information. Delivery and acceptance are to be F.O.B Destination (RFO 52.247-34) at: Salt Lake City VA Health Care System George E. Wahlen VA Medical Center 500 Foothill Drive Salt Lake City, UT 84148 52.212-1, Instructions to Offerors-Commercial Items applies to this acquisition Any award made as a result of this solicitation will be made on an All or Nothing Basis. State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract. If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be verified and visible in the SBA Small Business Certification (SBS): https://search.certifications.sba.gov/ at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award. Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations. All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror s page limitations unless otherwise indicated in the specific volume instructions below. All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote. ADDENDUM to RFO 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL Submission of quote shall include the following volumes: (I) Technical capability or quality of the item offered to meet the Government requirement; (II) Price; (III) Delivery Lead Time; (IV) Buy American Certificate; and (V) Letter of Authorized Distributor (VAAR 852.212-71 (c), as applicable. Volume I - Technical capability or quality of the item offered to meet the Government requirement The offeror shall submit specifications, cut sheets, or brochures confirming the equal products, including equal products of the brand name manufacturer submitted, meets or exceeds the salient physical, functional, or performance characteristic specified in this solicitation. The product(s) quoted must be identified by brand name, if any, and make or model number. Volume II Price Price - The offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule. Volume III Delivery Lead Time The offeror shall state the required number of calendar days to deliver the item, to include embroidery of specified items. Volume IV Buy American Certificate The offeror shall complete and submit the included 52.225-2 Buy American Certificate or provide a document that specifies the Country of Origin (Manufacture) for EACH line item Volume V Letter of Authorized Distributor If the offeror is not an OEM, then the offeror shall submit a verifying authorization letter or other documents from the OEM consistent with the requirements of VAAR 852.212-71(c). Verifying letter must be from the OEM. (End of Addendum to 52.212-1) 52.212-2, Evaluation--Commercial Items applies to this acquisition. ADDENDUM to RFO 52.212-2 EVALUATION COMMERCIAL ITEMS: The Government will award a contract resulting from this solicitation to the offeror responsible whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors. The following factors shall be used to evaluate quotations: Factor 1. Technical capability or quality of the item offered to meet the Government requirement Factor 2. Price Factor 3. Delivery Lead Time Factor 4. Submission of Buy American Certificate Factor 5. Submission of Authorized Distributor Letter Evaluation Approach. The Government…