S214--Annual Carpet Cleaning 2026-2031

This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this Sources Sought must be in writing. The purpose of the sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses and Veteran Owned Small Businesses interested and capable of providing the services described below. Documentation on technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. The North American Classification System (NAICS) code for this acquisition is NAICS: 561740 Carpet and Upholstery Cleaning Services PSC: S214 Housekeeping Carpet Laying/Cleaning Responses to this notice shall include the following: (a) Company name (b) Address (c) Point of contact (d) Phone, fax, and email (e) DUNS number (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned Small Business, Veteran owned small business (i) Must provide a capability statement that addresses the organization s qualifications and ability to perform as a contractor for the work described below. The Veterans Health Administration (VHA) has a requirement at the New Mexico VA Healthcare facility located at 1501 San Pedro Dr. SE, Albuquerque, NM 87108-5153, for annual carpet cleaning. Statement of Work ANNUAL CARPET CLEANING SERVICES INTRODUCTION: The contractor shall furnish all labor to provide carpet shampoo and aesthetic carpet cleaning services for the Cooperative Studies Program Clinical Research Pharmacy Coordinating Center (CSPCRPCC). Cleaning Service Area Square Footage is approximately 68,000 net usable square feet including office, warehouse, storage, and technical space involving a variety of floor coverings. Approximately 25,000 square feet is carpeted. OBJECTIVE: The objective is to clean up to 25,000 square feet of carpeted spaces in support of Department of Veteran Affairs (VA) Cooperative Studies Program Clinical Research Pharmacy Coordinating Center (CSPCRPCC) to have a safe, hygienic, and aesthetically pleasing facility. SCOPE OF WORK: This scope involves carpet cleaning services for the Department of Veteran Affairs (VA) Cooperative Studies Program Clinical Research Pharmacy Coordinating Center (CSPCRPCC). This facility is approximately 68,000 net usable square feet including office, warehouse, storage, and technical space involving a variety of floor coverings (main building and annex). REQUIREMENTS: The contractor shall provide onsite and overhead personnel necessary to perform the work specified in the contract, including the provision of all labor and the transportation of required supplies to and from facilities to ensure that these carpet cleaning services are performed to maintain a healthcare level of cleanliness. Carpets shall be deep cleaned/shampooed in accordance with standard commercial practices annually. Based on the age of the carpet in the facility, the contractor must use less water, so not to break down carpet glue. A heavy-duty spot remover may be required in heavily soiled areas as needed. The serviced carpeted areas should be uniform in appearance and free of residues, shrinkage, discoloration, and damage to the carpet s texture. All cleaning solutions shall be removed from baseboards, furniture, trash receptacles, chairs, and other affected items. VA employees will remove such items from the carpeted areas, including trash receptacles and personal belongings. The Contractor shall move chairs from the carpeted areas and return them to their original location/position upon completion of work. CONTRACTOR STAFF REQUIREMENTS: Communication: All Contractors must be able to communicate with the using office and /or POC. Contractor Staff must be able to read, write, speak, and understand the English language to ensure the effective administration of this contract and accurate ordering of work. While on duty and executing the specifications of this contract, Contractors are prohibited from using and/or possessing alcohol, non-prescription drugs, and firearms. Non-compliance with this requirement, confirmed by the using office and/or POC, shall be grounds for immediate removal of the contractor employee from the CRPCC facility and barring the individual from performing further work under this contract. All contractors will be required to provide customer service consistent with that of the VA s mission. The using office and/or POC may render notice for the immediate removal of any Contractor employee in the event of a conflict or misconduct with any facility employee. The Contractor shall maintain satisfactory standards of competency, conduct, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to the personnel as may be necessary. The contractor shall ensure personnel do not disturb papers on desks, open desk drawers or cabinets, or use government telephones, except as authorized. The Contractor shall take prompt, appropriate action in all instances of employee misbehavior that may reflect adversely upon the Government. The Contractor shall furnish to the Contracting Officer (CO), Using Office, and/or Point of Contract (POC) a written report of disciplinary action taken in those instances where an infraction of a Government regulation has been reported and substantiated. Termination of contractors that violate confidentiality (patient and staff), privacy, safety, security, EEO, media/photo (i.e., cannot take photos or voice recordings), and customer service violations. Contractor must be aware of and abide by Health Insurance Portability and Accountability (HIPAA) to ensure patients privacy is maintained. Miscellaneous: Contractor personnel shall not consume food, snacks, drinks, or tobacco products except during specified break periods in appropriate designated break/smoking areas only. Standards of Conduct: While on VA property and executing the specifications of this contract, Contractors are prohibited from using and/or possessing alcohol, non-prescription drugs, and firearms. Non-compliance with this requirement, confirmed by the using office and/or POC, shall be grounds for immediate removal of the Contractor employee from the CRPCC facility and barring the individual from performing further work under this contract. All contractors will be required to provide customer service consistent with that of the VA s mission. The using office and/or POC may render notice for the immediate removal of Contractor Employee in the event of a conflict or misconduct with any VA facility employee. Uniforms: Contract staff shall wear contractor-provided uniforms at all times while performing carpet cleaning duties. Uniforms shall be neat, clean, and in good repair, and have a badge or monogram with the contractor's name. Open-toed shoes and sandals shall not be worn. SECURITY REQUIREMENTS: Contractor Personnel engaged in performance of this contract for carpet cleaning duty at CRPCC shall meet VA and Center Security Policy for all Personnel. Contractor will have no access to VA IT systems, PHI, or any equipment connected to the VA network. Security Accreditation Package is not required. Contractor personnel shall not open locked rooms or areas to permit entrance by people other than Contractor personnel performing assigned duties. All rooms found locked are not to be left unattended while performing duties under this contract. Upon completion of duties Contractor personnel will relock room. There may be certain areas identified by the COR in which Contractor's personnel must immediately notify the using office or Building Security if a door is found unlocked. If any difficulty is encountered in keeping locked areas secure, Contractor's personnel shall notify the POC immediately. It is the responsibility of the Contractor to ensure that all lost articles found in the areas under the jurisdiction of the Government by Contractor personnel are turned in to the using office and/or POC. SAFETY: All OSHA Safety Regulations including 29CFR 1910.28 (I) (10) and 1910.66 subpart D shall be strictly adhered to. (Regulation may be located at http://www.osha.gov/). The Contractor shall take such safety precautions as are necessary to protect the lives and health of occupants of the building during performance of contract requirements. The Contractor shall immediately correct any fire and safety deficiencies caused by his/her personnel. CONTRACTOR QUALIFICATIONS: Experience - The contractor must have at least two years of experience with carpet cleaning and the handling of cleaning equipment. Contractor shall be able to show evidence of resources…