S202--Sources Sought Notice Fire Suppression & Emergency Response Services Department of Veterans Affairs Minneapolis Medical Center

The Minneapolis VA Medical Center requires Fire Suppression & Emergency Response Services in accordance with the draft Statement of Work (SOW) below. This is a sources sought/proof of capability solicitation looking for vendors to perform the services per the SOW for market research purposes. No award of a contract will be made from this announcement. If you are a vendor that can complete the work described in the SOW with competitive pricing, please send your contact and organization information with a descriptive proof of capability to: Contracting Offier, Joey Bloomer, joseph.bloomer@va.gov on or before May 15th, 2026. Only emailed responses will be considered. Additionally, please provide answers as appropriate to the following questions in the table below with your response to this sources sought. Failure to respond to the following questions may affect the acquisition strategy. 1. Identify your organization's socio-economic category. 2. State whether any of the requested services may be ordered against a government contract awarded to your organization (e.g Federal Supply Schedule (FSS), General Services Administration (GSA), etc.). 3. State if subcontracting is contemplated for this requirement and what percentage of the work will be subcontracted and for what tasks. *If applicable, VAAR 852.219-75 VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction, will apply to the potential solicitation if set-aside for Veteran Owned Small-Businesses or Service Disabled Veteran Owned Small-Businesses.* *If applicable, FAR 52.219-14 Limitations on Subcontracting, will apply to the potential solicitation if set-aside for Small-Businesses.* STATEMENT OF WORK FIRE SUPPRESSION AND EMERGENCY RESPONSE The Contractor shall provide all management, supervision, labor, materials, supplies, repair parts, tools and equipment and shall plan, schedule, coordinate and assure effective performance of all services described herein. The Contractor shall provide fire suppression and emergency services in accordance with the requirements of this solicitation at the Veterans Affairs Medical Center Campus, (VAMC) Minneapolis, Minnesota and Buildings assigned to VAMC located at Fort Snelling (FS),. Throughout the rest of the document VAMC and FSNC will be referred to as VAMC . The Contractor shall provide and maintain Contractor Owned/Contractor Operated (COCO) fire suppression and emergency medical services for the entire Veterans Affairs Medical Center in accordance with the following specifications. No facilities or equipment, except a fire alarm system central monitoring station with printer, will be provided for the use of the Contractor by the Government. Capability or performance Work shall include all labor, supervision, apparatus, materials, equipment and supplies necessary or incidental to respond to all fire alarms, Hazardous Material Responses/Spills, confined space rescue, elevator entrapments, and fire/emergency calls initiated from the facility. All services shall be performed, as needed, (24) twenty-four hours a day, (7) seven days a week (24/7). Annual inspections of all buildings identified in the solicitation shall be performed by the contractor. Applicable Conditions The VAMC is a campus Veterans Affairs Medical Center (VAMC), One Veterans Drive, Minneapolis, MN 55417 is a 133.75 acre facility located on a federal campus with 50 buildings. All patient care buildings are fully sprinklered and staff quarters have been equipped with smoke detectors. Hazardous materials in limited quantities are used and stored at multiple locations throughout the facility. A station plot plan showing the location, type and quantity of hazardous materials, as well as the occupancy of each building, will be provided to the successful offeror at the time of contract award. The plot plan will be available for review by the offerors upon request to the Contracting Officer (CO) or Contracting Officer s Representative (COR). This paragraph applies to all sections of the specifications. Delivery or performance period requirements The Contractor must provide a minimum of four (4) trained, paid and certified professional firefighters.( NFPA 1001Fire Fighter Professional Qualifications, NFPA 1002 Fire Apparatus Driver/Operator Professional, NFPA 1021 Fire Officer Professional Qualifications, available to respond to fire alarms/fire emergency calls at the VAMC, twenty-four (24) hours a day, seven (7) days a week regardless of ambulance calls, hazardous materials responses, illness, vacations or any other reason. In the event of concurrent or multiple alarm fires within the Contractor's jurisdiction, such coverage may be provided under a mutual aid agreement as specified under the heading Mutual Aid below (it is understood that the intent of Mutual Aid is not to supplement the contractor s workforce, nor it is a satisfactory solution to meet the minimum staffing requirements of the resulting contract). If the minimum staffing level will always be exceeded, the offeror must state the staffing level that will be provided. The Contractor must maintain appropriate documentation, e.g. logs, duty rosters, sign in sheets, to demonstrate that the minimum staffing requirement is being met and must make that documentation available for review upon request by the CO or COTR. Engineers (Driver/Operators) shall be licensed to drive motorized firefighting equipment and operate specialized firefighting pumping equipment and mounted pressurized systems and dispensing devices. Notwithstanding, it shall be the responsibility of the Contractor to ensure that the minimum requirements of all applicable standards are met. Contractors (e.g. Fire Department) need to be escorted by VA Personnel with appropriate level of clearance (e.g. VA Police, IRM) when they are required to enter, perform routine maintenance or search in sensitive areas that include but are not limited to IT closets, IRM computer room, and areas containing radioactive materials. The Contractor must have a minimum of two (2) fire pumper apparatus each with a minimum pumping capacity of 1200 gallons per minute and both meeting the requirements of NFPA 1901, Standard for Fire Pumper Apparatus. At least one such fire pumper apparatus must be available to respond to fire alarms/fire emergency calls at the Veterans Affairs Medical Center twenty-four (24) hours a day, seven (7) days a week. The Contractor must maintain documentation to demonstrate required availability of apparatus and make that documentation available for review upon request by the CO or COTR. If the minimum apparatus availability requirement will always be exceeded, the offeror must state the level of apparatus availability that will be provided. In the case of concurrent or extra alarm fires within the Contractor's jurisdiction, the apparatus availability requirement can be met by responses from other stations the contractor may operate or through mutual aid support from other municipal fire departments as specified below. The Contractor must have the physical capability to respond with the minimum specified number of firefighting personnel and type of apparatus to a fire alarm and/or fire emergency call at any location on the grounds of the Veterans Affairs Medical Center within a maximum of eight (8) minutes or in accordance with NFPA 1710. The response time will be calculated as being from the moment of receipt of the alarm and/or emergency call until the first responding engine company arrives and comes to a full stop at the site of the fire suppression If a shorter response time than eight (8) minutes can always be assured, the offeror must state the response time that will be provided. Mutual Aid The Contractor must be a full participant in an established mutual aid agreement with at least two (2) other municipal fire departments. That agreement must specifically provide for mutual aid responses to fire emergencies immediately upon request by the Contractor's Officer-In-Charge. A copy of the pertinent mutual aid agreement including all of its provisions and requirements shall be submitted to the Contracting Officer with the signed agreement. Notwithstanding, under no circumstances shall there be less than four (4) qualified professional fire fighters responding to any service under this agreement. In the event of multiple alarm fires, beyond the initial response, to include catastrophic events, the contractor will proceed in accordance with applicable industry standards for response to the type of emergency, coordinating the effort with the COTR if possible. Immediately upon receipt of notice of award, the Contractor shall conduct an initial inspection of the complete VMAC Campus, prepare a detailed pre-fire plan for the facility in accordance with accepted national standards and subsequently update the plan as necessary. Cost for the above is included in the contract price. Date for inspection shall be…