6515--Custom Fit Insoles - Tomah SB Set-aside

36C25226Q0538 Solicitation number 36C25226Q0538 is issued as a request for quotation (RFQ) for the provision of orthotic blanks, cork components, top cover materials, and related insole fabrication items. This acquisition is restricted to small businesses. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. The associated North American Industrial Classification System (NAICS) code for this procurement is 339113 Surgical Appliance and Supplies Manufacturing. Small Business Administration (SBA) small business size standard of 800 employees. The FSC/PSC is 6515 Medical/Surgical Instruments and Supplies. The Department of Veterans Affairs, Network Contracting Office 12 (NCO 12), Veterans Integrated Services Network 12 (VISN 12), Tomah VA Medical Center, Prosthetic and Sensory Aids Service (PSAS), located at 500 E. Veterans Street, Tomah, WI, 54660 requires the provision of orthotic blanks, cork components, top cover materials, and related insole fabrication items. These materials are required for use in the facility s in-house AMFIT milling system to fabricate custom orthotic inserts for Veteran patients. The Department of Veterans Affairs (VA) intends to award a firm-fixed-price contract with a 12-month base year and three (3) 12-month option years. Interested contractors are invited to provide quotations for the following: Performance Work Statement 1. Scope The Department of Veterans Affairs, Tomah VA Medical Center, Prosthetic and Sensory Aids Service (PSAS), is seeking quotations for the supply of orthotic blanks, cork components, top cover materials, and related insole fabrication items. These materials are required for use in the facility s in house AMFIT milling system to fabricate custom orthotic inserts for Veteran patients. 2. Period of Performance Base Year + 3 Option Years Base Year - September 6, 2026 September 5, 2027 Option Year One - September 6, 2027 September 5, 2028 Option Year Two - September 6, 2028 September 5, 2029 Option Year Three - September 6, 2029 September 5, 2030 Estimated Total Value: ~$500,000 3. Line Items (SKUs and Quantities) Item Description SKU Qty 1 PLASTIZOTE PORON TOP COVER SHEET TPC-BILAM-TSB 25 2 PLASTAZOTE PINK TOP COVER SHEET 9TPC-PLSTST-TSB 6 3 BLACK X-STATIC TOP COVER SHEET TPC-XSTATIC 260 4 MENS DIECUT CORK\EVA INSOLE-6 MDCC/06 12 5 MENS DIECUT CORK\EVA INSOLE-8 MDCC/08 12 6 MENS DIECUT CORK\EVA INSOLE-10 MDCC/10 34 7 MENS DIECUT CORK\EVA INSOLE-16 MDCC/16 50 8 MENS DIECUT CORK\EVA INSOLE-12 MDCC/12 100 9 EURO 278 INSOLE BLANK, SOFT B-E278S 20 10 EURO 286 INSOLE BLANK, SOFT B-E286S 20 11 EURO 293 INSOLE BLANK, SOFT B-E293S 60 12 EURO 310 INSOLE BLANK, SOFT B-E310S 25 13 EURO 253 INSOLE BLANK, MED B-E253M 25 14 EURO 270 INSOLE BLANK, MED B-E270M 64 15 EURO 278 INSOLE BLANK, MED B-E278M 64 16 EURO 286 INSOLE BLANK, MED B-E286M 162 17 EURO 293 INSOLE BLANK, MED B-E293M 455 18 EURO 310 INSOLE BLANK, MED B-E310M 500 19 EURO 325 INSOLE BLANK, MED B-E325M 75 20 EURO 338 INSOLE BLANK, MED B-E338M 30 21 EURO 237 INSOLE BLANK, MED B-E237M 30 22 EURO 237 EVA BLANK_SOFT B-E237S 320 23 EURO 253 INSOLE BLANK, SOFT B-E253S 30 24 EURO 237 INSOLE BLANK, FIRM B-E237F 20 25 EURO 293 INSOLE BLANK, FIRM B-E293F 20 26 EURO 310 INSOLE BLANK, FIRM B-E310F 20 27 TAPE INSOLE DIE CUT 370MM x 115MM 4,511 28 MILL CUTS PROVIDED WITH BLANKS 4,511 4. Delivery All items shall be delivered FOB Destination to: Tomah VA Medical Center 500 E. Veterans Street Tomah, WI 54660 5. Technical Requirements Offerors shall supply products meeting the following minimum standards: 5.1 Material Compatibility All items must be compatible with AMFIT milling systems. Materials must be suitable for CNC milling and should not melt, smear, gum, or degrade milling performance. 5.2 EVA / Foam / Laminate Specifications Offerors shall provide: Material datasheets for EVA, cork, Plastazote, Poron, or laminates Durometer ranges Lamination/bonding method Density and structural specifications Surface finish details 5.3 Sample Testing Requirement Prior to award, contracting officer may request samples of any item offered for evaluation by Tomah VAMC PSAS clinical staff. Samples must demonstrate: Successful CNC milling performance Material stability No gumming, clogging, or melting Adequate bonding integrity Failure to meet sample test requirements will render an offer technically unacceptable. (End Performance Work Statement) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identified and provide the appropriate information with its quotation or offer. The full text of FAR and VAAR provisions or clauses may be accessed electronically at: https://www.acquisition.gov/far-overhaul https://www.acquisition.gov/vaar The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services (SEP 2023) (DEVIATION OCT 2025) FAR 52.252-1, Solicitation Provisions Incorporated by Reference (FEB 1998) FAR 52.212-2, Evaluation-Commercial Products and Commercial Services (NOV 2021) (DEVIATION OCT 2025) FAR 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (SEP 2024) FAR 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation (JAN 2017) FAR 52.204-7, System for Award Management (NOV 2024)(DEVIATION NOV 2025) FAR 52.209-7, Information Regarding Responsibility Matters (OCT 2018) (DEVIATION NOV 2025) FAR 52.214-21, Descriptive Literature (APR 2002) FAR 52.219-1, Small Business Program Representations (FEB 2024) (DEVIATION NOV 2025) FAR 52.225-6, Trade Agreements Certificate (FEB 2021) FAR 52.225-18, Place of Manufacture (AUG 2018) FAR 52.233-2, Service of Protest (SEP 2006) (DEVIATION NOV 2025) FAR 52.252-5, Authorized Deviations in Provisions (NOV 2020) VAAR 852.233-70, Protest Content/Alternative Dispute Resolution (OCT 2018) VAAR 852.233-71, Alternate Protest Procedure (OCT 2018) VAAR 852.252-70, Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008) The Offeror shall have an active Federal Government registration in the System for Award Management (SAM) when submitting an offer or quotation in response to this solicitation and at the time of award. To register in SAM, go to https://www.sam.gov. Allow for processing time when registering in SAM. If the Offeror is not registered in SAM, it should register immediately after receiving this solicitation. The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services (NOV 2023)(DEVIATION OCT 2025) FAR 52.252-2, Clauses Incorporated by Reference (FEB 1998) FAR 52.203-6, Restrictions on Subcontractor Sales to the Government ALT 1(NOV 2021) FAR 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023) FAR 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) FAR 52.204-13, System for Award Management Maintenance (OCT 2018)(DEVIATION NOV 2025) FAR 52.204-18, Commercial and Government Entity Code Maintenance (AUG 2020) FAR 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded (JAN 2025) (DEVIATION NOV 2025) FAR 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018) (DEVIATION NOV 2025) FAR 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015) (DEVIATION NOV 2025) FAR 52.217-9, Option to Extend the Term of the Contract (MAR 2000) FAR 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (DEVIATION NOV 2025) FAR 52.219-8, Utilization of Small Business Concerns (JAN 2025) (DEVIATION NOV 2025) FAR 52.219-14, Limitations on Subcontracting (OCT 2022) (DEVIATION NOV 2025) FAR 52.219-33, Nonmanufacturer Rule (SEP 2021) (DEVIATION NOV 2025) FAR 52.222-3, Convict Labor (JUN 2003) (DEVIATION NOV 2025) FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies (JAN 2025) (DEVIATION NOV 2025) FAR 52.222-35, Equal Opportunity for Veterans (JUN 2020) (DEVIATION NOV 2025) FAR 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) (DEVIATION NOV 2025) FAR 52.222-37, Employment Reports on Veterans (JUN 2020) (DEVIATION NOV 2025) FAR 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010)(DEVIATION NOV 2025) FAR…